Rebecca (Beckie) Schafer Email & Phone Number

Indianapolis, Indiana, United States

MKSK is a collective of planners, urban designers, and landscape architects, founded in 1990, who are passionate about the interaction between people and place. MKSK is an employee-owned practice with a network of twelve metropolitan studios east of the Mississippi. MKSK works to solve the pressing issues in our cities and communities, and build places where people want to live.My position functions as a strategic asset to leadership with the goal to help leverage the CEO’s time and effectiveness when focusing on large-scale decisions for the firm. I optimize, plan and organize, coordinate, and oversee those labor-intensive tasks necessary to build the infrastructure which in turn increases operational capacity.

Indianapolis, Indiana, United States

My scope of work included assisting the Chief Executive Officer (CEO) and senior executives on a continuous basis to conserve the CEO’s time so she/he could proactively plan and realize the mission and vision of the organization, while at the same time identify ways to sharpen and continuously improve the organization's focus and operations. The goal of this position was to assure the organization is in the strongest possible position to increase operational effectiveness, influence, and the likelihood it can accomplish both its mission and move closer to realizing the organization’s vision. My four main responsibilities revolved around: o Relationship Management – create a welcoming and value added partnership for all stakeholders o Operational Management – manage office logistics; develop office policies and procedures to streamline internal processes o Information Management – research and process discovery so informed decisions can be made o Expense Management – data entry and tracking of invoices and incoming donations for accurate accounting of finances using Bill.com

Indianapolis, Indiana, United States

My scope of work included working with the Executive Assistant to the Chief Executive Officer. In this role I was responsible to carry out a combination of information gathering, issue assessment, project coordination, project management, project tracking, research, writing, editing, trouble shooting, problem-solving, and other support services as assigned.My work encompassed:• Prepare issue briefs, talking points, presentations and proposals as assigned.• Participate in meetings, taskforces and workgroups.• Conduct and assemble research related to issues and topics.• Work with the CEO and Senior Executives on an individual and collective basis to improve quality results by studying, evaluating and suggesting to the CEO and Senior Executives possible work process modifications that have the potential to improve efficiency and effectiveness.

Indiana, United States

● Managed organizational engagement with the United Nations, World Health Organization and other entities to effectively position a 135,000 member professional association as a key player on the global stage.● Managed and oversaw the work of six organizational United Nations volunteer liaisons, with the purpose of establishing a presence at the United Nations. ● Organized departmental workflow and wrote standard operating policies and procedures to support the organization’s engagement within the global healthcare community.● Developed, managed, reconciled and analyzed department budget and financial data including financial projections.

Indianapolis, Indiana, United States

● Coordinated and supported development of honor societies outside North America.● Identified, prioritized and engaged potential collaborative partners.● Coordinated Global Ambassador Program.● Project coordination for planning and delivery of the Global Leadership Institute.● Facilitated appropriate conference sessions.

Indianapolis, Indiana, United States

● Provided administrative and database support to Sigma Foundation and Global Developmentdepartments.● Researched and reported on global involvement of schools of nursing through publications.● Input of membership data and renewal information for international honor societies and chapters.● Provided customer service to chapter members by responding to calls or emails.● Managed donor stewardship consisting of data entry of gifts and gift acknowledgement letters.● Scheduled and managed logistics of meetings.● Prepared various reports, correspondence and other written materials.

●Prepared fundraising reports, correspondence and other written materials such as cultivation mailings.● Provided front-line customer service to donors/members ● Managed conversion of hard copy donor files to electronic files.● Handled all overflow gift acknowledgements in support of Gift Processing Manager ● Scheduled and managed key meeting logistics. ● Assisted with all planning details of 50th anniversary gala, with key responsibility to ensure cohesive plans between all departments .

• Provided advice and expertise to improve use of a fund-raising software program at events raising over $1 million• Prior to event, reviewed and advised on computer system set-up to perform auction functions• Provided support and assistance during event in matters regarding to data base coordination• Instructed staff and volunteers on data entry • Oversaw and supervised the bid entry and check-out process as presented.• Led post-auction meeting to discuss suggested improvements for next year.

● Built and managed long-term donor relationships, including managing gift stewardship, acknowledgement letters, and regular personal contact.● Created and managed infrastructure to implement new prospect research program.● Developed a set of new policies and procedures that increased capacity, and streamlined efficiency of fundraising efforts while preserving the integrity of the donor database.● Recruited and supervised ten volunteers for multiple functional areas at two different fundraising events, helping to raise over $400,000. ● Trained volunteers and co-workers on software programs used for event management and donor relations. donor relations.● Gathered, organized and internalized community information such that it could be used to advance the mission of the organization.

● Generated 40% increase in guest booking during tenure.● Responsible for sales and coordination of all tour, corporate and private group functions.● Established intern program which both supported the seasonal needs of the organization while providing valuable experience to students.

* Responsible for yearly food and beverage budget of $225,000 with a staff of eight people.

● Administered all floor operations involving guests and employees

Graduate Level Certificate, Designthinking

Certificate, Project Management

Associate, Restaurant, Hospitality Management

Bachelor Of Arts, Journalism/English Teaching Degree