• Assist Contract Managers and Managing Directors with work programming• Gather prices and order materials when requested• PA to all Managers • Book all accommodation for employees• Ensure the HR systems are maintained and developed on a weekly basis. • Answer all incoming calls and queries and relay calls and messages to the appropriate person• Reception Duties• Receive all incoming electronic mail and action appropriately.• Any other General Admin Support/Word Processing as required.• Update Social Media Daily• Purchase any office equipment/stationery• Emailing Suppliers Purchase Orders• Offer filling support to each member of staff in the office• T-Card input and updating the Works Calendar will be a daily responsibility• Open and distribute post• Ram Tracking• Record Deliveries• Ensure that Non-Conformances are completed and filed• Timesheets required to be input on a weekly basis to ensure that employees are paid correctly. • Passing Purchase Invoices for payment• Enter and file Invoices• Log all Enquiries • Follow-up for all quotes • Ensure all Vehicles/Equipment are Serviced and MOT’s on the correct dates• Arranging the Lorry PMI checks• Maintenance Calendar and Servicing Records• Add new Vehicles/Equipment to the system• Developing company procedures and being proactive with evolving system within a growing company. • Assist Office Manager with Quality Systems (ISO / Achilles)• Meeting all the training needs of Allison employees, maintaining the training records. • Record Accidents & Incidents • Maintain PPE systems on a weekly basis. • Support the OM with Health & Safety. • Fire Warden• Ensure all staff have the correct training• Book training for staff• Ensure all weekly Vehicle Inspection forms are completed and handed in• Co-operate with management in following company procedures.• Contribute ideas and feedback on environmental matters to the Managing Director.• Filling out credit applications when required

•Provide general reception service; receive visitors, dealing with routine enquiries personally.•Make and receive internal and external telephone calls, dealing with enquiries which include obtaining or passing on of information or referring caller to appropriate source.•Provide typing service; produce letters, memoranda, reports, returns, minutes and other documents as required from a variety of sources (hand written, audio tapes, emails) using word processing.•Provide general clerical service; minute taking, handling confidential documentation filing duties, messengerial duties, assist in the collection of school monies e.g. lunch, school trips, answer routine correspondence within prescribed limits.•Operate DSM procedures within the school.•Operate MIS duties within the School using SEEMIS programme.•Operate reprographic equipment, collate and issue printer material.•Order resources using PECOS system, check and process invoices and stock taking duties.•Dealing with sensitive and confidential information.

•To answer calls and provide an efficient, helpful and professional service to all incoming and outgoing callers. •To provide a high standard of customer service to visitors entering the building and direct visitors to their destinations. •To answer inquiries about the building. •To sort and hand out mail.•To carry out daily inspections of the entire building and adjacent grounds and complete and submit regular inspection forms. •Filing, record keeping, keyboarding/data entry and performing a variety of other tasks such as meter reading, emailing etc. •Verifying employee identification as required, issuing visitor passes and observing and reporting any unusual or suspicious persons or activities. •To respond to all calls as quickly as possible from residents but no later than by the end of the day.•Perform other duties as may from time to time be reasonably required. •To ensure health and safety is up to date within the building and that provisions on site are regularly topped up. •To provide assistance to the building manager as required. •Sending weekly reports to clients providing them updates of anything happening within the building•Follow up with contractors to progress and receive updates with regards to works within the building•To create the requested purchase orders, manage invoices and quotations•Dealing with stationary orders and dealing with maintenance requests•To create Purchase Orders and deal with invoices and quotations.

•Carrying out verification of claims that are sent to the company by Legal Expenses Organisations to determine if we as a company are willing to take the claim on.•Inputting highly confidential, personal, claims & insurance data onto the system.•Responsible to process claim from start to finish & ensuring that the client receives their cheque from the third party insurers.•Typing letters/emails to clients.•Ensuring all phone calls are dealt with in a polite & professional manner.•Daily use of Microsoft Word & Excel.•Opening incoming mail, distributing to team members.•Scanning & photocopying documents.