Regina Hahlin Email & Phone Number

Stockholm, Sverige

Stockholm, Sverige

Provide administrative support to the CEO and administrative / financial support in general. Responsible for marketing in cooperation with the parent company in Portugal.• Take care of all correspondence and to handle the paperwork from suppliers, subcontractors and customers• Read project's administrative regulations and compile all documentation requirements• Plan and develop the routine administrative tasks• Booking of hotels and travel• Complete, manage, control and terminate licensing and rental contracts• Control and follow-up of the company's insurance portfolio• Keep in touch with all relevant departments in Portugal (finance, HR, management, IT)• Assist the company obtain and comply with local laws and standards• Process, check and register the documentation regarding invoices, requisitions, etc.• Follow the quality standards and procedures that apply to project administration• Organize the documentation produced in accordance with internal routines• Responsible for marketing in collaboration with the parent company in Portugal

Stockholm, Sverige

Provided support to the Tax Department of BDO Stockholm and Tax Lawyer’s at our regional tax offices when required. Member of the CRM team (super-users) that put emphasis on collaboration and learning in order to grow as admin. tool for the organization.• Provided administrative support and service through a proactive and organized approach • Contributed to, and coordinated activities in different projects within administrative areas• Made improvements and implementations of administrative routines • Responsible for the department's Know Your Client process (KYC) and anti-money laundering process (AML) as well as international conflict control for international and national clients• Contact with international and national clients regarding administrative matters prior of signing a contract• Internal educational training of administrative tools for new employees• Responsible for registration of new clients (CRM) as well as prepare draft of contracts• Calendar and meeting's management• Travel management - flights, transport, hotels, etc. • Planed and co-ordinated internal and external department activities• Responsible for back-office services for international clients

Stockholm, Sverige

• Provided administrative support and service through a proactive and organized approach • Support with use of administrative tools & other general tools• Responsible for the department's Know Your Client process (KYC) and anti-money laundering process (AML) as well as international conflict control for international and national clients• Responsible for registration of new clients as well as prepare draft of contracts • Travel management - flights, transport, hotels, etc. • Planned and coordinated internal and external department activities• Supported marketing with tax seminars• Responsible for back-office services for international clients• Responsible for organizing well-being activities e.g. Friday coffee, birthday greetings, etc

Stockholm, Sverige

Provided administrative support to Tax Lawyers at Mazars SET’s Tax Department as well as assisted Partners and Associate Accountants. • Performed a variety of key administrative functions, addressing quires of current and potential clients• Document management in English and Swedish and Power Point presentations• Collaborated with the regional offices and with the international partners• Scheduled appointments, and handled follow-ups and reminders• Managed the planning and logistics for all on-site and off-site Tax Department’s events• Updated client's database system to optimize billing • Handled invoice processing and expense reports• Addressed client queries and offered recommendations• Advance calendar and meeting management – confirmations, materials, rebooking etc• Advance travel management – flights, transport, hotels etc

Stockholm, Sverige

High-level executive support to four Chief Executive Officers (CEO), from Sweden, Pakistan, Italy and co-ordination of all national and international events. GWPO is an Intergovernmental Organisation with Headquarters in Stockholm and overseas offices.• Document management in English and Swedish• Translation of letters, documents and newspaper articles to/from Swedish-English• Coordinated and scheduled of internal and external meetings both national– and international• Negotiated contracts with service providers and suppliers as hotels, convention centers, and speakers• Traveled to all international venues to provide supervision and local support• Prepared budgets related to all events• Maintained contacts with external partners (Int.Org, UN, the World Bank, and Foreign Ministries)• Responsible for the overall office environment• Coordinated the purchase of new office equipment • Supervised and trained temporary employees on daily operations• Assisted and administrated reallocation of new foreign employees• Management of summer interns including interviewing, tasks delegation, and scheduling

Stockholm, Sverige

Assessment Programme (CGFA) CGFA was a Programme commissioned by the United Nations and accepted by Sweden to provide a comprehensive assessment over the global freshwater situation. Assistant to the Programme’s Executive Secretary during the three-year project.• Document management in English • Scheduled and maintained calendar of appointments, meetings, and travel itineraries• Maintained contacts with external parties (Int. Org, UN, and Foreign Ministries)• Drafting and follow-up of contracts with external consultants• Travel arrangements, preparation of travel claims• Logistical planning and coordination of international events• Responsible for hotel and flight bookings, invitations and relevant documentation

Stockholm, Sverige

Assistant to the Chief of the Technical Department and to Senior Researchers.

Rio De Janeiro , Brasilien

Assistant to the General-Consul performing administrative support and acting as Information Assistant promoting dissemination of information about Sweden.

Diploma In Graduate Legal Studies

Diploma Programme in Swedish Legal Studies

Bachelor Of Laws (Ll.B.)

Member of the Brazilian Bar Association