Supervise all Administration tasks, act as liaison between CEO & Executive Team and coordinate various operations of Executive office to ensure efficiency & effectiveness.- Provide direct administrative supports to Chief Executive Officer including calendar management, organize meetings, and events.- Maintain electronic and manual filing system. - Manage all aspects of the office through proper planning and providing solutions.- Arrange meetings & agenda, take minutes and follow up actions.- Make travel & accommodation arrangement.- Follow up various project implementation requirements & monitor progress. - Prepare word documents, excel sheets & presentations and conduct research.- Arrange monthly Executive Management meeting, prepare agenda, taking minutes and follow up for actions.- Collect analyze data to prepare monthly business performance reports and BOT reports.- Prepare office budget & track expenses. - Plan & arrange external events.- Participate in different engagement for follow up & implementation (i.e. strategy development, SOP, Marketing Campaigns. etc.) - Manage internal & external correspondences.- Identify and fulfill office supply needs.- Documents’ translation English & Arabic. - Coordinates Crisis & Risk Management team.

- Oversee administrative activites that facilitates smooth running of daily operations. - Implement & maintain office administrative procedures.- Prepare letters, presentations & research data.- Organize events & conferences. - Coordinate Risk Management & Crisis Management program tasks.- Organize, attend meeting & writing minutes and distribute to concerned. - Respond to correspondances & inquires.- Organize & maintain paper & electronic filing system.- Perpare business & statistical reports.

Arafa Holding's first garment making factory; an expert in the world of apparel operating for more than 30 years and specialized in formal menswear manufacturingDuties & responsibilitiesEnsure smooth running of day to day operation of the Executive Office by providing high level of administrative Support and performing various secretarial functions (researches, reports, Memos, email, letters, faxes, presentations... etc.)- Arrange Board and General Assembly meetings.- Organize, schedule appointment and manage calendar of the CEO.- Communication with various departments. - Arrange Video Conference and Conference Calls. - Arrange, prepare agenda, attend Meetings, record minutes, distribute to the concerned personnel and ensure follow up.- Travel arrangement of the CEO (Flight booking, Hotel booking, travel agenda, pocket money... etc.)- Handle foreign visits of international partners. (Flight booking, Hotel booking, meet and assist, arrange meetings).- Translate Documents from Arabic to English and vice versa.- Handle incoming and outgoing correspondences and maintain filing system manually & electronically. - Arrange for events and exhibitions abroad.

Organize and coordinate administration duties and office procedures by create and maintain a pleasant work environment to ensure high level of organizational effectiveness, - Schedule appointment and manage calendar of the CEO- Attend Meeting and record minutes. - Supervise Secretaries and Support Staff - Manage correspondences, Process reports when needed. - Act as liaison between departments.- Follow up all pending issues- Maintain filing system- Monitor Stationary items. - Translate documents from English to Arabic and vice versa.

- Organize Director of Finance Correspondences and appointments.- Attend the meetings and takes minutes of meetings - Keeps a comprehensive filing system.- Screen visitor’s access to the Director of Finance office.- Organize the incoming mails, checking internal documents for its accuracy and in accordance with the procedures noting all discrepancies. - Prepare all required correspondence Keep a schedule of deadlines and follow up with concerned persons.- Maintain adequate inventory of stationary items. - Assists in reviewing and modifying service contracts. - Follow up on all pending issues. - Handle courier service.

- Collect, Compile, Trace, answer and follow up of all internal and external correspondences.- resolves routine administrative problems and answer inquiries concerning activities and operations of department; - Accept, screen, and route telephone calls; - Perform a range of staff and operational support activities; - Serve as a liaison with other departments - Establish, maintain, , and updates files, records.- Arrange meetings, take minutes and issue it.- Respond to Guest complaints. - Deal with printing houses for issuing in-house printing collaterals. - Proofreading menus & translation of documents bilingual.

- Perform wide variety of typing Assignment. - Prepare & manage correspondence. - Send & receive faxes & emails.- Setup & Maintain filing system.- Maintain personnel filing.- Make PowerPoint presentation. - Answer & screen telephone calls