Rekha Mahadevan Email and Phone Number

Job involves uploading, downloading, control and distribution of engineering and vendor documents for all project related activities using specific Document Database softwares like DOCUMENTUM and COMPASS.

• Successfully handling correspondence• Keying in details in SAP timesheets• Collecting SAP information for engineering hours and recording the same• Tallying the man hours, comparing the hours and accordingly keying in information• Helping the HR and Administration Department in CV updating, appraisal reports and so on.• Booking of Board Room, arranging meetings, keying in minutes of meetings.• Handling the database of Resumes and updating of resumes for the entire organization.• Call Management for the Director• Coordinating with the Head of Departments within the organization and collecting feedback with regards to recruitment of new staff.• Coordinating with the Job portal companies and recruitment agencies and providing information related to job requirements for specific departments in the organization.Additional Responsibilities• In addition to working as Secretary, also handled the additional responsibility of working as Document Controller for the Isobutene Project. Successfully underwent training for Document control & used the COMPASS package. Handle vendor documentation, client documentation in the right fashion.• Deputed to Milano, Italy for 1 month for handling the documentation of the project.Current ResponsibilitiesCurrently, getting acquainted with the new Documentation package that is Documentum, undergoing training for the same.

• Worked as Project Secretary in the Projects Department. • Handled correspondence• Taking down minutes• Keying in details in the PIDs• Handling incoming emails, client emails, internal emails and so on • Arranging meetings, keying in minutes in the prescribe format• Answering correspondence on behalf and under instructions of the Project Manager of the Project• Handled both local as well as international correspondence with clients, customers and the third parties• Performed every administrative and secretarial task before the deadline

• Handled the tasks of maintaining and updating filing, mailing, inventory and database systems in computers • Assigned the tasks of reviewing files, records and documents to obtain necessary information • Responsible for writing the discussions in meetings for the concerned superior officer • Handled the tasks of responding to calls and passing messages • Assigned the tasks of screening telephone calls, taking appointments, ordering gifts and flowers • Responsible for recording appropriate notes, attending meetings and events as necessary • Assigned the tasks of preparing daily agendas and scheduled meetings • Responsible for taking and conforming appointments • Provided assistance and prepared presentations for meetings • Answered correspondence under the instructions of the Accounts Head and Company Secretary.• Performed other secretarial and administrative tasks as assigned

• Handled the tasks of preparing and managing correspondence, documents, memorandums and reports • Assigned the responsibilities of organizing and coordinating conferences, meetings and making arrangements for travels • Responsible for maintaining and implementing systems of the organization • Handled the tasks of collecting information's and collecting databases • Checked and reviewed data for accuracy and completeness to conform with the established standards and procedures of the organization • Attended in-services trainings to develop knowledge and skills of office work • Maintained filing systems under the instruction of the superior officer • Handled the tasks of supervising and maintaining financial transactions of the organization • Assigned the tasks of maintaining appointment calendar and scheduled appointments with external clients