Rem Bugarin Email & Phone Number

Doha, Qatar

Doha, Qatar

 Creating and maintaining systematic database for each recruitment task (CV Database, Manpower Mobilization, Manpower Gap Analysis, Employment Tracker). Identifying the required manpower through the Client/Project request as per the Contract Agreement or for additional Manpower request Posting Job Vacancy through internal resources and External resources  Collecting and reviewing CV’s of Applicants and Employees. Screening qualified Candidates through initial interview. Arranging & monitoring schedule of Interview for selected Candidates. Direct point of contact from applicants to Project Leaders, Project Managers, HR Manager and other Manpower Agency Issuing and distributing Job Offer for the selected applicants. Generating request of Visa Transfer & Work Visa to the Sponsor for Approval Providing Reference Numbers for Job Offer of the selected candidates and Material/Service Request for HR Department. Preparing and identifying Recruitment Agreement Terms and Conditions  Responsible for maintaining and updating the related files and records (MFS & Al Jassra Security Master File, Paycard request for Employees, files of all employees) and documents for Recruitment Team (CV Database, Manpower Mobilization, Manpower Gap Analysis, Employment Tracker, Employee Records) on daily basis. Responsible for raising the request for Paycard of the new employees. Reporting and giving an update to the HR Manager and/or Project Manager for the status of each Candidates and recruitment pending issues & problems to provide advice and open a solution.  Point of contact between employees with their work & some personal matters to the HR Manager. Generating a positive solution for a better recruitment procedure Attending weekly HR Department meeting. Doing another task as assign by the HR Manager to support my Department and Team.

Doha, Qatar

 Attending Meetings & Preparing Minutes of Meetings Generating Monthly Project Reports (Progress Report) for the Project in coordination with Project Manager & Engineers Preparing Duty Roster and Attendance Sheet on Monthly basis in coordination with Engineers & Project Manager to be submitted to the client Preparing outgoing correspondences/letters Generating Quotations for Variation/Call Off/One Time Works in coordination with Engineers & Project Manager Generating Problem Resolution, Incident Reports, Escalation Reports, Generator Test Reports, Central Battery System Reports, Thermographic Reports, Fire System Reports, Completion Reports, HSEQ Reports, PPM Work Order Reports in coordination with Engineers & Project Manager. Maintaining and Updating Outgoing & Incoming Documents, Invoices, Purchase Request, Petty Cash & other Logs. Providing Reference Numbers to the Incoming and Outgoing Documents/Correspondences & Transmittals. Circulates Memorandum (Internal and External) to all 6 sites, Routine Administrative Works Preparing Document Transmittals for Transmitting Documents to the Client and Head Office. Scanning of Documents & Uploading on One Drive in respective folders. Immediate retrieval of documents as and when required by the Project Manager. Filing of Documents both Hard & Soft, maintaining Documents Library Transmitting Material Requisitions in coordination with Engineers and Project Manager to be submitted to Procurement Department. Monitor & preparing Budget Sheet for each purchase request.  Maintaining records of Purchase Request, LPO number and corresponding Invoices. Ordering office supplies on monthly basis. Verifying the invoices in coordination with Engineers and sign off from Project Manager. Submission and maintain records of all IT Requests such as Sim/Mobile Phone Request, Equipment Request & software installation. Submission of PPM Chargeable Work Order, generate Transmittal

Doha, Qatar

 Support the CEO to manage workload and activities. Co-ordinate and maintain the diary of the CEO including managing and organizing of all extremely active calendar appointments, meetings, travel arrangements. Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Monitors respond to and re‐direct general enquiry emails as appropriate. Answer the main telephone line, monitor telephones, and manage interruptions to support the effective time management of the team. Identify, anticipate, and prepare information requirements of the CEO for meetings, appointments, presentations etc. and follow up inward and outwards requests for information, outstanding reports, and correspondence. Liaise with the supports team members, business related & Project Facilities Managers. Arrange meeting rooms for internal and external meetings as requested, and in advance for recurring meetings. Schedule team meetings prepare agenda and draft minutes. Attend meetings, take minutes and be point of contact for CEO. Arranging, monitoring, and securing all document required for CEO approval. Assist with the coordination of specific projects. Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents for the project team and department.  Support the officers and project team in daily admin roles and assist to keep stock of stationary supplies for the department Doing other task as requested by the CEO.