Provide direct project management support to the ATC 4.5.8.2 Division Head and Chief Engineer by investigating, analyzing, planning, and implementing project principlesCreate and execute project work plans and revise as appropriate to meet changing needs and requirementsDevelop and maintain work breakdown structures to track and plan financial obligations related to the schedule of the projectTrack and manage Engineering Change Proposals (ECP) by preparing project analysis, reports, change proposals, and other required technical documentationIdentify resources needed and assign individual responsibilityReview and track contract deliverables, purchase orders, travel authorizations and trip reportsEnsure project documents are complete, current and stored appropriatelyProvide updates to sponsor (PMA-213) on schedules, risks and ECP capabilities and projects, to include AN/SPN-35, AN/SPN-41, and AN/SPN-43Record and distribute meeting minutes and action items for weekly status meeting, branch meetings, and financial meetingsAssist Branch Head and team members with budget formulation, out year planning and technical efforts requirementsPrepare procurement documentation, monitoring receipt of contractor deliverables, and prepare summary reports and deliverables for the government

Assisted with indirect budget control process by tracking and researching alternative cost options associated with travel, purchases, mobile assets, facility charges, software licenses, etc.Prepared, tracked and analyzed reports for ODC costs, budgets and, commitmentsProvided updates to monthly deliverables using SharePoint site and other collaborations sitesContributed to quarterly process improvement suggestions to assist with managing indirect costs and cost efficiency planningSupported Executive Staff by maximizing efficiency of business processes, cost structures and consistent performance level improvements year-over-yearTracked upcoming proposal activity and manage resources available to assist proposal writing and reviewing alongside of Business Development StaffProvided program, project, analytical, and functional support to the Aviation C4ISR Operations

Prepared, monitored and tracked Bid and Proposal (B&P) budgets and cost allocation distributionServed as the divisions’ point of contact for accounts payable, purchase card, and purchase requisitionsAssisted Business Development Manager with tracking and maintaining business development opportunitiesManaged Client Assessment Tool (CAT) for current contractsCreated and submitted expense authorizations, expense advances and expense reports using the Deltek systemTracked and managed outstanding expense reports using Cognos reporting systemCoordinated OCONUS employee deployment and R&R travelMaintained the divisions’ training schedules for employees; including tracking due dates and notifying managers of delinquency and upcoming mandatory trainingCoordinated distribution of weekly, bi-weekly, and quarterly reports

Led creation and distribution of marketing newsletters, email blasts, and development brochures Coordinated and led various projects including semi-annual Board of Directors seminars, conferences, fundraising efforts, and implementation of youth reading programProvided approximately $15,000 in cost savings by effectively scheduling programs, events, meetings and conferences by revisiting contracts with facilities, issuing and confirming invitations, and coordinating setupProvided critical input on the creation of new organizational programs and services; researched, analyzed, and prepared program recommendations and executed marketing activities in support of new programmingServed as administrative liaison to SBSHR Board of Directors, board committees and task forces including preparation and mailing of correspondences, materials and minutes Monitored and maintained detailed statistics regarding the organization’s website traffic using Google Analytics to analyze, understand, and meet the needs of sponsors, customers and external stakeholdersManaged organizational databases such as MS Access to extract information for use in reports, publications and other materials Compiled administrative and development expense data and financials to conduct accounts payable activities and to assist accountant with account reconciliationDeveloped and modified internal policies and standard operating procedures; oversaw coordination of human resource materialsIncreased sponsorship by 36% and improved organizational visibility through varied marketing efforts

Managed organizational projects such as annual fundraising events, intern and mentor program implementation, marketing efforts and expansion projectsDesigned, implemented, and led annual marketing plan including brand messaging and media outreachDeveloped and maintained donor base of 1,300 individuals and 50 businesses within the region in first two yearsPlanned and administered the Marketing Operations budget of upwards of $250,000Improved visibility by organizing and implemented client relations including: client satisfaction surveys, client development activities such as program orientation and related special eventsDeveloped marketing materials including brochures, founder speeches and presentations, newsletters, and flyers for distribution to current and potential donors and community residentsRecruited, selected and managed staff including interns, volunteers, and mentorsDeveloped, implemented, and administered marketing database, assisted with grant writing campaignMaintained donor relations activities with government entities such as the Department of Social Services, Juvenile Courts, and foster care systems