Nicole Renaud Email & Phone Number

Seattle, Wa, Us

Greater Seattle Area

Worked with Global Services Operations team to identify and enact efficiencies with contractor expense reimbursement in order to streamline the process and increase accuracy and timeliness. Responsible for weekly audit and reconciliation of employee expense reports as well as processing weekly payment uploads for the US and international subsidiaries equaling approximately $12 million domestic and $20 million in 2019. Worked with the GL team to create increased efficiencies when booking entries and preparing month end reconciliations to ensure tight deadlines are met. Responsible for monthly audit and reconciliation of Purchase Card (PCard) statements for accuracy and compliance as well as working with the Travel and ProcOps teams to implement and enforce T&E policies and updates within the Expense Reports and PCard programs. Worked with IT CAMO team to implement and track system permissions and access in Concur to ensure ongoing SOX compliance. Assist team with weekly check and wire runs as well as payment application.

Daily manual entry of invoices and monitoring of incoming electronic invoices in Avid and Yardi accounting systems, as well as regular audit of vendor statements. Worked with property managers to create work authorizations, contracts and lien releases for engineering projects at Columbia Center and maintain spreadsheets records to keep projects organized. Prepared and submitted PCard reports for building engineers and monitored statements for accuracy and compliance. Provided front desk admin support with phone support, filing and tenant assistance. Created and processed weekly check runs.

Greater Seattle Area

Audit and maintain accounts for 60+ vendors, including importing daily reports, entering, reconciling and researching invoices for appropriate approvals and coding. Assist in expense report entry in Concur. Assist with weekly bank deposit. Make weekly wire and check payments. Transfer and post payments to G/L daily, reconcile balances to G/L for month end.

Order and cancel cards, monitor credit limits, facilitate cardholder communications and audits; create monthly reports for “red-flag” identification; establish and maintain new and current vendor information in Agresso accounting system; perform general system maintenance and weekly / monthly audits to ensure accuracy and compliance with company policy and procedures; administer B-Notices and maintain up-to-date W-9 information related to 1099 IRS reporting

Provide quality customer service to communities and office staff, ensure positive vendor relationships; expedite A/P process, ensuring accuracy of information, importing invoices, making payments, and reconciling month end A/P balances to G/L; process employee expense reports; assist with month end review and year end 1099 processing; assist in training/ mentoring of new A/P coordinators and business office directors; provide administrative support for special projects and general office tasks.

Responsible for tracking and payment approval of eight major publisher accounts, in addition to several nationwide vendors, averaging $430,000 monthly; reconciling monthly statements, requesting refund checks from vendors and maintaining a positive relationship with vendors by corresponding in a timely manner and tactfully resolving payment discrepancies; assisting with redesigning of the A/P process to streamline and expedite workflow; processing, maintaining and reconciling inventory detail for eight store departments and six branch locations, as well as reconciling monthly store credit card statements and assigned accounts to GL, and coordinating and running month end closing routines.