Providing secretarial assistance to the Cyber Security Officer at DWS. Streamlining complex diary and inbox. Extensive travel arrangements, processing of expenses. Scheduling complex meetings with different time zones. Managing deadlines for presentations and document reviews to ensure timeous completion. Assisting team to set up complex meetings and travel arrangements. Looking after Executive Board member when visiting London. Assistance of scheduling CSO Townhalls and Global calls. Completion of mandatory tests as required.

Provision of outstanding secretarial support to the Chief Operating Officer & CEO of Americas and Managing Director of HR at DWS, one of the world’s leading asset managers. Regular liaison with other Executive Board members, assisting with documentation to be signed, giving approvalreminders for various deadlines of tasks to be performed. Assisting with DBS checks, scheduling dinners etc.Managing personal appointmentsExtensive travel arrangements & itineraries including flights, car hire, hotel bookings.Distribution of internal announcements via DWS Intranet, in collaboration with Marketing.Scheduling of complex management team meetingsInternal communications for Town Hall events in collaboration with Marketing.Managing inbox and setting reminders for priority tasks. Assisting COO to ensure tasks are completed timeously.High level interaction with direct reports (team of 10). Scheduling regular monthly and bi-weekly team meetings.Assisting with HR deadlines, scheduling 1:1 performance appraisal, assisting with documentation for performance appraisals and promotions. Scheduling annual HR review meetings with COO’s direct reports.Complex diary managementExcellent IT skills proficient on Windows 10, Microsoft Word, Excel, PowerPoint, Zoom & Microsoft Teams.

Complex diary managementManaging personal appointmentsExtensive travel arrangements & itineraries including flights, car hire, hotel bookings.Processing of all expenses.Managing inbox and setting reminders for priority tasks. High level interaction with direct reports.

Complex diary managementManaging personal appointmentsExtensive travel arrangements & itineraries including flights, car hire, hotel bookings.Processing of all expenses.Managing inbox and setting reminders for priority tasks. High level interaction with direct reports.

Diary managementFlight & Itineraries for extensive travel.Expenses.Scheduling complex meetings. Assisted with travel requirements and expenses for the team.

Secretarial and administrative support to the Financial Controller. Dealing with incoming emails, organising the FC’s incoming post, minute taking, preparing the FC’s correspondence, upkeep of the FC’s filing system and liaison with the DMG Mori Group and outside agencies and customers. Prioritising workload on a daily basis.Car company ordering and allocations (fleet of 80 cars) as well as dealing with all car hire requirements Company insurance claims and maintenance of the Motor Insurance Database required by law Assist with the administration of the company private health / BUPA and Pension scheme Staff absences, to monitor, administer and report monthly to the Financial Controller.HR administration and recruitment, administration of new starters and leavers.Assisting the FC with any HR matters such as performance reviews, salary and bonus reviews.Completing supplier reviews, maintenance of H&S, Quality systems and procedures.

Deal with extensive parental queries, treat parents politely and resolve matters promptly and efficiently.Marketing: producing the termly Bablake magazine and creating adverts on Bespoke InDesign.Confident in learning about and using computers and technology. Attended ParentPay course for managing finance payments by parents. Efficient in Word, Excel and PowerPoint. SIMS to maintain data records, registration and create reports.Good team player, working with fellow colleagues to help meet their deadlines.Maintain staff and pupil personal profile files.Assisting with personnel requirements eg appointing new staff - setting up interviews, relevant paperwork.

Assist the General Secretary in many important and sensitive areas of his work. Maintaining confidentiality at all times.Preparation of board papers for the Board of Directors and to ensure board meeting minutes, arrangements and communications were handled timeously and effectively. Microsoft Outlook used for appointments.Regular liaison with board members regarding meeting dates, assisting with travel arrangements.Preparation of presentations on PowerPoint and graphs on Excel. Formatting and typing documents on Word.Rapid and accurate typing of all correspondence and keeping all related correspondence updated.Hotel reservations and flight bookings, prepared detailed itineraries and arranging visa paperwork for travelling.Courteous interception of telephone calls.To collect, develop, write and produce informative articles about the GAC and the Aluminium Industry in the gulf for both local and international press.Responsible for designing and producing all GAC literature such as newsletters, annual review, press releases and other written materials to a high standard in order to reach the most influential people in the community.Maintaining regular contact with local and international press, printers, designers, photographers and other related publicity service and maintain data base information.

Assisting the teacher with a class of children in Year 2. Required to accompany the class on school trips, assist the teacher with any administrative requirements and support the children during the school day.

Implementation of new school website. Management of the project in consultation with the Headmaster and company assisting in the process. Required ingenuity, dedication and perseverance.Database management Diary management, minute taking, screening emails and filing for the Headmaster.Extensive interaction with parents, exposure in dealing with difficult and sometimes complex parental situations.Marketing role diverse including all advertising for the school, managing the school Marketing and Publicity budget, organising marketing events in consultation with the Headmaster.

My role was to assist the Head of Retail. Nedcor is the largest banking group in Soth Africa. He was responsible for 5000 employees.High level of client interface, handling of escalated complaints.Extensive interaction with senior executives and all ten managers in the Manco team as well as secretaries.Extensive diary management, scheduling of performance appraisals and meetings, typing correspondence, accessing emails, printing, filing.Organising travel arrangements.Organised team building day for secretaries Assisted with personal matters like family holidays and had signing powers to personal bank account.

Banking COD cash and cheque sales up to 22000 Rand per day and managing petty cash box.Checking on correct processing of invoices, sorting out customer queries.Liaising with sales staff on stock availability and delivery/payment arrangements.Liaising with the credit controller to settle outstanding COD's.Typing various documents and financial statements.