The People & Culture Officer is centered on building strong working relationships with staff and key stakeholders to facilitate the delivery of HR services. This role provides support to the People & Culture Manager with the development and implementation of HR initiatives & systems.The People & Culture Officer is responsible for all tasks associated with the employee life cycle and will effectively manage HR processes/initiatives such as recruitment & retention, on boarding, compliance… Show more The People & Culture Officer is centered on building strong working relationships with staff and key stakeholders to facilitate the delivery of HR services. This role provides support to the People & Culture Manager with the development and implementation of HR initiatives & systems.The People & Culture Officer is responsible for all tasks associated with the employee life cycle and will effectively manage HR processes/initiatives such as recruitment & retention, on boarding, compliance etc. Show less

Manage standardised processes to ensure internal and external recruitment is executed in a compliant and timely manner. Partner with hiring managers and other human resource specialists to deliver high quality resourcing outcomes for the ABUPartner with Manila Shared Services Staffing team to deliver a quality resourcing service to hiring managers and candidatesCollaborate within the team to deliver assigned talent sourcing related project work as identified on talent sourcing… Show more Manage standardised processes to ensure internal and external recruitment is executed in a compliant and timely manner. Partner with hiring managers and other human resource specialists to deliver high quality resourcing outcomes for the ABUPartner with Manila Shared Services Staffing team to deliver a quality resourcing service to hiring managers and candidatesCollaborate within the team to deliver assigned talent sourcing related project work as identified on talent sourcing planAct as a Subject Matter Expert and superuser for recruiting management system within the ABU Talent Sourcing teamProvide accurate and timely candidate and position information to facilitate hiring actionsFacilitate assessment activities including interviews to ensure quality hiring decisionsPartner with business areas to understand business requirements for assigned recruitment portfolioSupport and action diversity hiring initiatives to build a diverse workforceInfluence panel members and hiring manager to make quality hiring decisions Show less

•Provide generalist HR support to the Australian business unit•Coordinate processes required to ensure smooth transition for expatriates in and out of Australia•Act as a single point of contact for expatriates in Australia, providing policy counsel and transition support services•Facilitate expatriate on-boarding sessions on arrival and exit meetings upon departure•Investigate and resolve queries from expatriates and where appropriate escalating to the Global Expatriate… Show more •Provide generalist HR support to the Australian business unit•Coordinate processes required to ensure smooth transition for expatriates in and out of Australia•Act as a single point of contact for expatriates in Australia, providing policy counsel and transition support services•Facilitate expatriate on-boarding sessions on arrival and exit meetings upon departure•Investigate and resolve queries from expatriates and where appropriate escalating to the Global Expatriate Administration for exception to policy•Maintain currency of knowledge to support expatriate, including an understanding of global and local expatriate related policies, Australian immigration regulations and sponsoring obligations•Validate expatriate expense claims for processing , ensuring compliance with policy•Attend and contribute to meetings with tax, migration and relocation suppliers•Support line Managers, Supervisors and employees by providing advice, guidance and interpretation of Global Expatriate Policy and procedures•Develop and maintain process and procedure documentation for expatriate related services•Ensure continuous improvement of expatriate services, recommending strategies to improve service quality and cost effectiveness•Track expatriate assignments throughout their lifecycle and ensure documentation is stored in personnel files•Assess forced moves claims and liaise with relocation service provider•Effectively communicate with HR Data Management team to ensure Expatriate data is accurate in the Australian business unit’s electronic records•Utilise HR information systems to access relevant and timely reports including: headcount, visa expiry•Manage or participate in HR projects as assigned (400 visas, e-HR, process mapping)•Assess business trip visa requests 400, 600, 601 ETA or 457 and provide advice on relevant visa Show less

•Calculate and process expense claim forms and per diems according to established procedures and policies to reimburse employees and/or other departments•Process invoices for approval and payment through the Ariba systems•Respond to all queries to the HR Service Centre and where appropriate, forward queries to relevant HR personnel for resolution•Update and maintain the HR Service Centre Query Database•Resolve queries in accordance with the Service Level… Show more •Calculate and process expense claim forms and per diems according to established procedures and policies to reimburse employees and/or other departments•Process invoices for approval and payment through the Ariba systems•Respond to all queries to the HR Service Centre and where appropriate, forward queries to relevant HR personnel for resolution•Update and maintain the HR Service Centre Query Database•Resolve queries in accordance with the Service Level Agreement•Co-ordinate processes to facilitate the implementation of HR programs and policies e.g. Recognition and Awards program, Services Awards, On-boarding program•Administer HR programs to ensure entitlements are in accordance with policies and procedures e.g. education assistance program•Produce and maintain simple data bases and reports to provide HR related information e.g. spreadsheet detailing FBT details, reports of new starters•Co-ordinate the travel arrangements of employees, including flights, shipping, accommodation and car hire, to facilitate the relocation of an employee, their family and belongings•Co-ordinate the service delivery of vendors to ensure external services are provided to HR in an effective and efficient manner•Coordinate or participate in projects to implement change or improve processes•Be a focal point of contact to resolve employee queries in a fast and efficient manner by leveraging the centres of excellence in Remuneration, Employee Services and Organizational Development Respond to all queries related to HR data from the business•Respond to queries in relation to the business unit Organisational Charts, providing direction to the business on process for requesting and authorising changes to HR data•Ensure accuracy of information displayed in the business unit Organisation Charts, seeking feedback from key business representatives and making changes as authorised to maintain the information Show less

•Receive information on new and changed employee data from various sources•Set up and maintain employee data in HR database and Payroll system, with accurate and timely updates•Ensure all data changes are authorized prior to updating the HR database/Payroll system•Perform peer cross checking of manual data entry in HR database/Payroll system•Maintain confidentiality of all information in HR database and Payroll system as per corporate policy•Prepare and process leave in… Show more •Receive information on new and changed employee data from various sources•Set up and maintain employee data in HR database and Payroll system, with accurate and timely updates•Ensure all data changes are authorized prior to updating the HR database/Payroll system•Perform peer cross checking of manual data entry in HR database/Payroll system•Maintain confidentiality of all information in HR database and Payroll system as per corporate policy•Prepare and process leave in Payroll system, including cross checking against data import reporting•Prepare and enter allowances/deductions in Payroll system, including calculations and peer cross checking of data entry•Process off cycle payments as required•Obtain authorisation from Finance department (DOA) for payroll transactions.•Identify the records that have not been transmitted by bank (bounced payments) and make necessary corrections•Processing of payroll tax and 3rd party vendor payments•Reconciliation of monthly payroll reports•Produce standard payroll reporting •Balancing end of period payroll•Distribute regular payroll documentation•Prepare and issue Statement of Earnings, Employment and Jury duty letters•Liaise with salary packaging administrators regarding employee eligibility and packaging details•Liaise with Share plan administrators regarding annual and ongoing share plan activities, changes and issues•Liaison with Chevron superannuation plan administrator regarding employee information and superannuation updates•Provide ad-hoc payroll reports as required •File softcopy/hardcopy documentation related to payroll process in employee personnel files•Participate in payroll audits as required •Provide support to employees with payroll related enquiries and problem solving Show less

•Diary management•Travel and accommodation arrangements•Hotel and restaurant bookings•Drafting correspondence (on behalf of)•Dealing with enquiries•Updating and monitoring databases•Processing invoices•Credit control•Booking meeting rooms•Organised training & team building activities•Responsible for managing the DOA and payment approvers for the business unit•Responsible for managing the processing of all visa and MasterCard’s for the business… Show more •Diary management•Travel and accommodation arrangements•Hotel and restaurant bookings•Drafting correspondence (on behalf of)•Dealing with enquiries•Updating and monitoring databases•Processing invoices•Credit control•Booking meeting rooms•Organised training & team building activities•Responsible for managing the DOA and payment approvers for the business unit•Responsible for managing the processing of all visa and MasterCard’s for the business unit•Responsible for processing accounts receivable•Responsible for reconciling visa card holders and monthly transactions•Assist Sarbane Oxley (SOX) auditors during audits•Administrative support to the Finance team•Processing manual payments on a monthly basis•Data entry of Diesel fuel rebate•Responsible for monthly account reconciliations Show less

•Responsible for processing payments for Professional Year Program courses•Prepared and distributed lecture material to the facilitators of the Professional Year Program•Prepared and distributed study material to the students of the Professional Year Program•Sourcing and securing exam venues•Exam supervision•Data entry•Liaise with accounting firms for Professional Year Program students