Assistant to the Vice President of Corporate Development and her three (3) Directors. Track all key projects to ensure on time deliverables. Oversee the Vice President’s calendar; scheduling team meetings, connection meetings with other departments, and meetings with prospective and current clients and partners. Made travel arrangements for the team, scheduled on/off-site meetings and assisted with travel arrangements for clients and vendors to and from our facility. Completed expense… Show more Assistant to the Vice President of Corporate Development and her three (3) Directors. Track all key projects to ensure on time deliverables. Oversee the Vice President’s calendar; scheduling team meetings, connection meetings with other departments, and meetings with prospective and current clients and partners. Made travel arrangements for the team, scheduled on/off-site meetings and assisted with travel arrangements for clients and vendors to and from our facility. Completed expense reports each month for the team, organized team events, and ran errands for the office. Worked with Microsoft Office, CRM and ADP. Show less

Assist in managing a team of 150 employees at Harkins Theaters Corporation’s highest traffic theatre in Arizona to ensure customers have the “Ultimate Movie Going Experience”. Began employment as a Team Member and became a Team Leader after management staff insisted I apply for Team Leader position due to my work ethic and ability to quickly adjust to any situation. After only eight months was promoted to an Assistant Manager. Duties include managing an entire area of the theater including… Show more Assist in managing a team of 150 employees at Harkins Theaters Corporation’s highest traffic theatre in Arizona to ensure customers have the “Ultimate Movie Going Experience”. Began employment as a Team Member and became a Team Leader after management staff insisted I apply for Team Leader position due to my work ethic and ability to quickly adjust to any situation. After only eight months was promoted to an Assistant Manager. Duties include managing an entire area of the theater including concessions, projection, crowd control and all others areas in theatre operations. I manage any where form 2 to 6 Team Leaders with anywhere from 10 to 100 employees at a single shift. My responsibilities include ensuring all Team Leaders have adequate manpower, supplies and time for all tasks that guarantee a quality guest experience. I ensure that the Team Leaders are getting the required breaks for themselves and the Team Members they oversee, and that they are observing all theater regulations and policies in order to allow the highest quality of service and a maintain a positive attitude at all times. I take guest concerns/complaints and resolve the issues to the customer’s complete satisfaction. Currently my Manager Tasks are training new ushers, new concessionists and new box office employees. I am also in charge of the weekly and monthly inventory packets.Assist in managing a team of 150 employees at Harkins Theaters Corporation’s highest traffic theater in Arizona to ensure customers have the “Ultimate Movie Going Experience”. Show less

Assistant to 6 executives including the Director of Retirement Management & their departments. Duties include travel arrangements, scheduling on/off-site meetings & assisting with travel arrangements for clients & vendors to & from our facility. Research, complete & submit executives expense reports each month for approval & payment to the Accounts Payable Department using strict bank policies & procedures. Well versed in accounting & expense requirements & procedures. Use of Microsoft Excel… Show more Assistant to 6 executives including the Director of Retirement Management & their departments. Duties include travel arrangements, scheduling on/off-site meetings & assisting with travel arrangements for clients & vendors to & from our facility. Research, complete & submit executives expense reports each month for approval & payment to the Accounts Payable Department using strict bank policies & procedures. Well versed in accounting & expense requirements & procedures. Use of Microsoft Excel Spreadsheets, Microsoft Word documents & Microsoft PowerPoint graphics & slides frequently. Managed executive & conference room Outlook Calendars for meeting schedules, scheduling conflicts & executive priorities. Use of “Ariba” for supply system & invoice management & “Concur” for expense reporting & financial management. Fluent in Business Continuity Planning. Proficient in all manner of travel booking Software including “GetThere”, an American Express Business Travel system. Fulfill assigned responsibilities as the Office Manager. Maintain accounts payable for the Equity division of Global Wealth Retirement, process vendor invoices for payment each month; create expense reports for all manner of expenditures. Track receivables for accounts that are past due and contact clients to collect outstanding balances. Fulfill responsibilities as office HR representative, track all office vacation days, personal time off & sick time. In addition, responsibilities include new permanent & contract employee hiring & company policy paperwork, providing authorized access to company Information Technology assets, email & other functionality for employment. Manage the company’s office needs on a daily basis, including ordering office supplies & working with vendors who maintain our equipment. Building control & maintenance including office access for employees, security requirements & protection of company assets, property & personnel. Show less

Executive Assistant to the CEO/President and owner of a large Beverage Distributor along with his six additional businesses including the Cold Springs Brewery in Minnesota. Scheduled and maintained all his appointments, meetings and conference calls using Microsoft Office products including Outlook. Formulated and built PowerPoint presentations for distributors to present products to potential clients. Use of Margin Minder implemented to generate sales numbers. Organize and maintained all files… Show more Executive Assistant to the CEO/President and owner of a large Beverage Distributor along with his six additional businesses including the Cold Springs Brewery in Minnesota. Scheduled and maintained all his appointments, meetings and conference calls using Microsoft Office products including Outlook. Formulated and built PowerPoint presentations for distributors to present products to potential clients. Use of Margin Minder implemented to generate sales numbers. Organize and maintained all files on entire array of businesses and sales of each separate business entity. Worked with company attorneys on new product name registration and trade marking, worked with Graphic Designer for all new product development and website development. Responsibilities also included the Human Resources Assistant; dedicated to 150 employees and all manner of employee benefits including all necessary insurance needs, 401K and supplemental insurance; Verify employment and maintain employee records. Responsible for screening and processing new hires including scheduling future employees for physicals and drug screens and initiating background checks. Position also encompassed payroll processing including processing hourly and salary payroll for the employees on a weekly basis using ADP PayExpert. Processed commissions, overtime rate for commission hours, automotive & other reimbursements. Set up wage garnishments that are required by the State, the City and the Federal Tax Board. Schedule payroll deductions such as insurances premiums, repayments of loans, and other expenses. Operations Committee: Team reviews the monthly Financial Statements and present possible ways of cutting cost. Set up Loss Prevention and structured procedures for all departments. Schedules and facilitated all meetings with department heads. Show less

Front Office Assistant for a full service Internal Medicine medical office. Dr. Kuhl and Dr.Nebelsieck were team physicians for The Arizona Cardinals. Duties performed everyday required to have strong multi-task abilities. Answer incoming calls, triage medical calls, emergency messages, call in prescriptions, and call patients to confirm next day appointments. Pull charts for appointments, incoming prescription refills, medical reports, and copy medical records to be sent out. Schedule sick… Show more Front Office Assistant for a full service Internal Medicine medical office. Dr. Kuhl and Dr.Nebelsieck were team physicians for The Arizona Cardinals. Duties performed everyday required to have strong multi-task abilities. Answer incoming calls, triage medical calls, emergency messages, call in prescriptions, and call patients to confirm next day appointments. Pull charts for appointments, incoming prescription refills, medical reports, and copy medical records to be sent out. Schedule sick calls and lab work in addition to setting up annual physical exams, and stress test. Payment processing included calculating patient bills and collecting payments. Our office supervisor has been in the medical field for 25 years and she stated that I am the best front office assistant she has ever seen. Use of numerous medial tracking software and systems. Show less

Front office receptionist for a family practice medical office with three Doctors, a Nurse Practitioner, a Physician’s Assistant, an X-ray Technician, and five Medical Assistants. Verified insurance eligibility working closely with all insurance companies for all patients and assisted patients with changing their Primary Care Physicians’ to our physicians. Greeted patients and checked them in and assisted in checking them out, scheduling follow up appointments, and collecting any payment due… Show more Front office receptionist for a family practice medical office with three Doctors, a Nurse Practitioner, a Physician’s Assistant, an X-ray Technician, and five Medical Assistants. Verified insurance eligibility working closely with all insurance companies for all patients and assisted patients with changing their Primary Care Physicians’ to our physicians. Greeted patients and checked them in and assisted in checking them out, scheduling follow up appointments, and collecting any payment due. Answer calls coming into the scheduling department and work with the medical records department with pulls for the appointments, information for the doctors, and retrieving medical results for our patients. I treated all our patients with respect and patience and I had many compliments made about how pleasant I am to deal with when our patients come in. Show less

Supervised the pricing system for all chain accounts in Arizona, parts of Colorado and New Mexico for Kalil Bottling. Coordinated and input the off-invoice discounts for all of the managed accounts and supervised a weekly meeting to review price changes and promotions that were in effect. Submitted price changes and promotions to all commercial chain store accounts including Frys, Bashas, Wal-Mart and Safeway and made sure all information was delivered to the buying offices to set up new… Show more Supervised the pricing system for all chain accounts in Arizona, parts of Colorado and New Mexico for Kalil Bottling. Coordinated and input the off-invoice discounts for all of the managed accounts and supervised a weekly meeting to review price changes and promotions that were in effect. Submitted price changes and promotions to all commercial chain store accounts including Frys, Bashas, Wal-Mart and Safeway and made sure all information was delivered to the buying offices to set up new products. Created fact sheets using Microsoft Word to notify sales staff and management of changes in pricing, promotions and new products that were available. Ran reports using Microsoft Excel and charted out weekly, monthly and annual reports on spread sheet for our customers. Managed the accounts of all club store accounts including Costco, Sam’s Club and others for timely and correct deliveries for Arizona. Organized special events including annual Show less