• Reconcile monthly vendor statements• Conduct monthly conference calls with vendors to discuss account• Answer vendor questions regarding account• Manage database information used to monitor vendor accounts

• Process and file tax returns for Tangible Personal Property Tax• Business License and Burglar/Fire permit renewals for 102 retail locations across the US• Keep Business License and permit renewals updated in database• Complete and file Annual Returns with individual state• Process payments for utility, communication and FedEx payments online weekly• Enter payments in Vision 360and Sage 500 system to be processed

• Review and enter vendor invoices for payment using QuickBooks• Assist external customers with accounting questions• Keep paid invoices filed • Update Certificates of Insurance

• Review, code and enter vendor invoices for payment using e-automate• Insure accurate setup of new vendors • Maintain records for W-9 form• Assist internal and external customers with accounting questions• Keep paid invoices filed electronically via iSynergy • Enter manual check requests from Director of Finance to be processed• Process weekly check run• Process year end 1099 tax documents• Trained new Accounts Payable staff• Created QRG (Quick Reference Guide) for Accounts Payable position• Three part matching of purchase orders• Maintained online payments via vendor portals• Covered receptionist duties on occasion

• Bid solicitation (JCPenney, CVS, Bealls) • Invoice entry using Sage 100• Permitting

• Answer benefit questions regarding health, dental and vision• Help resolve employee concerns • Answer payroll questions from property management and associates• Update employee tax and insurance forms • Conduct monthly premium audits of insurance • Report Workers’ Compensation claims to carrier• Prepared 1094C & 1095C tax forms • Updating W-9 forms for vendors• COBRA submissions to plan administrator • Add and update departments and users in uAttend for tracking hours worked• Answer & direct incoming calls

• Process billing from subcontractors for construction projects throughout the US• Process monthly invoices for vendors• Update subcontractor insurance and W-9 information in Timberline accounting system• Maintain subcontractor files• Set up new contracts and vendors in Timberline • Manual check requests• Enter monthly Direct Cost for CFO using Timberline

• Process monthly billing for construction project• Process monthly invoices for vendors• Run weekly accounting reports• Distribute checks to subcontractors• Update subcontractor insurance in Timberline accounting system• Maintain subcontractor files• Input change/purchase orders for contracts related to project

• Oversee inventory and office supply purchases.• Create expense reports, budgets and filing systems.• Process travel expenses and reimbursements.• Frequently use word processing, spreadsheet, database and presentation software.• Reconcile and process expense reports for eight internal and field personnel.• Coordinate domestic and international travel, including airfare, hotel and ground transportation.• Assist with event planning, including associated travel and logistical arrangements.• Coordinate, schedule and arrange meeting and travel calendars.• Serve as group liaison with IT.• Plan and coordinate logistics and materials for meetings and events.

• Answered and quickly redirected calls to the proper person or department.• Planned and coordinated logistics staff events.• Directed guests and routed deliveries and courier services.• Answered and managed incoming and outgoing calls while recording accurate messages.• Opened and properly distributed incoming mail.• Greeted numerous visitors, including VIPs, vendors and interview candidates.• Helped distribute employee notices and mail around the office.• Drafted biweekly time sheets for sixty employees.• Completed data entry.

• Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.• Created detailed expense reports.• Ordered and distributed office supplies.• Coordinated domestic travel arrangements, including booking airfare, hotel and transportation.• Directed guests and routed deliveries and courier services.• Answered and managed incoming and outgoing calls while recording accurate messages.• Opened and properly distributed incoming mail.• Greeted numerous visitors, including VIPs, vendors and interview candidates.• Assisted with event planning, including associated travel and logistical arrangements.• Obtained signatures for financial documents and internal and external invoices.• Coordinated, scheduled and arranged meeting and travel calendars for business events.• Served as department liaison between for IT.

• Created new cases via iClaims• Take new losses over the phone and fax• Direct claimants to correct adjuster• Assist customers in locating the correct information for filing a claim

• Explained employee compensation, benefits, schedules, working conditions and promotion opportunities.• Conducted background checks on candidates by obtaining information from previous employers and references.• Administered new hire orientations.• Implemented a tracking database for employee professional development and licensure renewal credits.• Coordinated employment offers with management so the manager could extend an offers to selected candidates.• Entered personnel and subcontractor data into a central database.• Gathered personnel records from all employees from each department.• Researched all payroll, COBRA, disability and FMLA issues.• Sent notices to employees regarding expiring documentation.• Reviewed human resource paperwork for accuracy and completeness by verifying, collecting and correcting additional data.• Completed employee employment verifications and unemployment paperwork in a timely manner.• Edited job position announcements before authorizing a post.• Assisted management staff in annual year-end processes and data audits.• Updated presentation documents for new hire orientation.

• Make contacts with insured and claimant to investigate losses• Authorize and request payment for claims settlement• Send correspondence to insured, claimant and attorneys involved case• Update claimant information on computer system• Set up repairs for insured and claimants