Booking and coordinating of Conference Rooms calendar for meetings via OutlookLiaison between executives to coordinate meeting arrangements and needsProviding support for office administrative staff for in house meetings and arranging beverage service and handling deliveries and cateringCoordinate with building maintenance department to organize facilities maintenance and securityCoordinate with building security in reference to fire safety drills, emergency action plan… Show more Booking and coordinating of Conference Rooms calendar for meetings via OutlookLiaison between executives to coordinate meeting arrangements and needsProviding support for office administrative staff for in house meetings and arranging beverage service and handling deliveries and cateringCoordinate with building maintenance department to organize facilities maintenance and securityCoordinate with building security in reference to fire safety drills, emergency action plan, etc.Deputy Fire Warden & in charge of & ensuring full compliance with NYC recycling laws for the company recycling programShipping/receiving via UPS and FedExPost, manage and distribute incoming and outgoing mail, packages & lunchesManagement of attendance and other records; data entryMeeting and greeting guests and answering multi-line phone systemManage supply inventory, ordering and distributionEmployment verificationsNew employee set-up including coordinating with our Tech Division & phone companyCompany wide e-mails in reference to fire drills, fridge cleaning out & dissemination of all e-mailed faxes Show less

Providing schedule and insurance information and taking messages for clientsAble to handle deadlines wellAble to work independentlyExceptional public speaking, phone voice and mannerSchedule appointments, and maintain and update appointment calendars and client data baseOpen, sort and route incoming mail, answer correspondence re: to billing, and prepare outgoing mailVerify information with clients to keep their files current for billing purposes