Isabel Aguilar Email and Phone Number

Responsible for processing all aspects of accounts receivable, accounts payable, payroll and aspects of administrative support.Edit and post new job opportunities, both internally and externally, in publications that will attract the highest caliber candidates. Track and distribute responses to candidates and hiring leaders Ownership of all aspects of the technology recruiting model and candidate selection. Responsible for sending and receiving signed offer letters and managing the onboarding portal for the new hire. Process all onboarding paperwork, compliance-related items, verifying I-9 and tax information, direct deposit, etc.Communicate with Director of Facilities and Director of Information Technology about new employees to ensure desks/offices are equipped with technology, office supplies, badges, and necessary equipment to perform their job. Conduct all benefits orientation to new employees. Process all benefits paperwork and designation. Management and administration of flexible spending accounts for employees, including processing the check requests to disburse funds and tracking usage/balances. Manage the open enrollment process, communication, and general questions. Create and distribute invoices to tenants monthly and ensure on time payments. Receive and post payments on accounts, including scanning checks for remote deposit. Prepare checks and ACH payments each week.Prepare and distribute 1098-T and 1099-MISC forms annually. Maintain accounts receivable and payable files. Process check requests and expense reports in accordance with CTS expenditure policies. Ownership of semi-monthly payroll processing, including the accuracy, approvals, and timeliness of distribution. Maintain all aspects of payroll and personnel files. Assist with Federal Student Loan processing and serve as backup for Financial Aid Coordinator. Maintain records of student identification cardsUpdate procedure manuals as necessary

Responsible for entering data in the HR system related to employees’ records using Banner. Collect and process all new instructor paperwork including tax documentation and process any employee changes such as salary increases, information updates, terminations, etc.Oversee and manage the processing of payroll, including labor redistributions, rescinds, budget transfers, spreadsheets, etc. Responsible for all salary authorization information, and the preparation, issuing and tracking of faculty contracts.Manage day-to-day accounting and payroll activities for the Continuing Education & Training Division. Ensure accurate and efficient collection of information and processing of Instructor records and payroll data. Assist the Director of Operations in planning, developing and administering the accounting and payroll operations to ensure maximum effectiveness of the College’s accounting operations. Manage, oversee and verify all incoming cash, checks and credit card transactions from the Banner Finance system and TouchNet. Prepare and verify bank deposits daily and record journal entries. Manage the activities of Accounts Payable to ensure the orderly and timely input of data for payment with invoices, approval of vouchers for payment, balancing of cash, verification of transactions, resolution of vendor problems, analysis of data, journal entries and preparation of final report for the Board.

Initiate and input payroll and ensure timely and accurate processing.Assist in ensuring agency fiscal policies are implemented and followed. Maintain and monitor agency bank accounts and track revenue and expenses. Assist in maintaining ongoing communication with insurance and benefit brokers, annually reviewing and making recommendations regarding health and agency insurance packages. Work with Tech. Coordinator in monitoring and procuring office equipment maintenance contracts and making recommendations during renewal periods.Serve as lead staff in preparing and submitting all required documents for the annual audit. Assist in preparing for program fiscal audits.Coordinate timely submission of agency State and Federal compliance paperwork including Annual reports and tax filings.In-process new hires, schedule and conduct new hire orientation, ensures all employee files are current and up to date.

Assist in agency contract management and compliance.Coordinate documentation and vouchering.Oversee implementation of personnel procedures and program agency procedures.Maintain liaison with public funders regarding fiscal and budgetary compliance issues.Develop and distribute Board Material Reports. Process and maintain benefit enrollments, i.e. Health, Dental, Life Insurance, Pension, etc. Process and distribute payroll. Keep track of employee's vacation/sick time.

Received and entered orders for extended client base.Ordered and distributed all in-house manufacturing supplies. Created and maintained database for tracking usage per department. In charge of creating and tracking purchase orders to outside vendors. Maintain communication with clients, via phone, email and fax. Updated warehouse numbers on a daily basis. Communicated with warehouse and clients in order to set up shipments.

Maintained a record of incoming invoices and processed them for payment.Answered any HR related questions via email, phone or in person.Assisted with record keeping, documentation, reporting, new employee orientations, incoming/outgoing mail management and distribution, receiving applicants and applications, scheduling interviews, filing, proofreading and photocopying documents.Performed routine clerical/secretarial/admin. functions, such as produce letters/memos, update bulletin boards, answer phones, etc.Created and maintained employee files, reports, and spreadsheets manually and online.

Kept a record of employees' sick/vacation and time off requests.Maintained management calendar in order to coordinate meetings.Dealt with office suppliers, both ordering and paying of invoices. Assisted marketing department in coordinating promotional events. Scheduled business trips for management.Updated contact list for prospective business leads. Answered emails and phone calls and responded to customer complaints.Created agendas for manager meetings.

Prepared voucher and check requests for educational payment.Responsible for preparing quarterly bank reconciliations.Responsible for developing and distributing quarterly newsletters to participants.Served as a liaison to bank with regards to account openings, deposits and withdrawals.Arranged for educational advising sessions for participants and keeps records of such.Maintained files and records related to vendors, bills and payments.Assisted with various monthly expense analyses.