• Manage office supplies stock and place orders.• Prepare regular reports on expenses and office budgets.• Maintain and update company databases.• Organize a filing system for important and confidential company documents.• Provide administrative support to all department• Monitoring the Security System of Head office. • Monitoring the Cleaning System and Support Staffs of Head office. • Update office policies as needed• Maintain a company calendar and schedule appointments.• Responsible for vehicle management.• Prepare reports and presentations with statistical data, as assigned.• Arrange travel and accommodations.• Schedule in-house and external events.• Perform other duties assign by the Line Manager.

• Maintain departmental financial activities. • Responsible for keeping inventory of vehicles and managing of repairs, service and maintenance and supply of fleet accessories, budgeting and financial reporting, scheduling maintenance and rotation of vehicles, training of fleet management team and other staff and appropriate duties.• Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.• Provides assistance and support to the office principal in problem solving, project planning and management, and development and execution of stated goals and objectives.• Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.• Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.• Coordinates the disposition and resolution of individual problems and disputes involving faculty, staff, students, as they arise.• Keeping records of all MoUs and contracts documents. • Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts.• Provides and oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars, handling day-to-day problems and situations, and provision of secretarial support.• Provides assistance in the understanding and interpretation of University policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.• Assists in the coordination, supervision, and completion of special projects, as appropriate.• Liaise with different vendors• Performs miscellaneous job-related duties as assigned.