Procurement•Generate, review and action re-order report•Generate quotation requests and new purchase orders•Liaise with internal sales and accounts teams for expectations and follow-ups•Liaise with suppliers for confirmations and follow-upsExpediting•Maintenance of expectations both internally and externally regarding availability and shipment dates from suppliers•Follow up unsupplied purchase orders and sales orders•Monitor and update expected despatch dates•Collect and review import and customs documentation•Liaise with freight and shipping companies for all incoming ordersInventory •Monitor and action stock locations and discrepancies•Liaise with Dalby warehouse to ensure accurate records maintained for goods received and availableQuality Management•Follow up outstanding documentation and certification reports with suppliers•Maintain Exobiz system with current supplier information and pricing

•Collation, submission and processing of all supplier invoices for payment in correct weekly and/or monthly payment runs.•Establish, manage and monitor standards, processes, communications, training and systems to ensure the provision of suitable and current information and supervision concerning human resource policies and practices.•Manage all aspects of employee records including but not limited to: creation of new employee files; finalising terminated employee files; maintaining existing employee files; and processing all wages and salary payment runs.•Monitor and reconcile company bank accounts including maintenance of all payment templates and entry of all supplier payments.•Accounting functions including but not limited to: end of month processing; superannuation; GST,BAS and PAYG; payroll tax; corporate credit card and debit card reconciliations; and petty cash.•Control the administration and accounting aspects of all international imports including but not limited to: three-way matching; entry of invoices and payments in database; following up missing invoices; submission and processing of payments in foreign currency; filing and control of documents; and following up goods received with no corresponding paperwork.•Maintain the End of Month Process in Exobiz including but not limited to: daily posting of debtor and creditor payments; daily posting of creditor invoices; manual checking and posting of debtor invoices; and daily update of exchange rates.

Operations Reconciliation & Payout Coordinator•Reconcile finance payments for 3 providers across 8 sites and 1200 contracts worth approx. $1.3m•Data entry of 650 contracts into reconciliation spreadsheets•Reconcile data from billing system against data from financials system against data in spreadsheets (3-way matching)•Monitor and follow up any outstanding issues with Accounts Receivable, Customer Relationship Managers and Finance providers•Attend to Contract Payouts queries within 4 hours of receipt•Process all requests for contract payouts (all types) and issue letters and invoices to customers within 48 hours•Process payments to finance providers for payouts received on receipt of funds•Update and maintain billing system and customer database to reflect details of status•Process requests for collection of equipment and cancellation of service agreements•Develop a professional relationship with all finance providers, sales agents and relationship managers

•Supervise 7-9 staff responsible for 7 companies and 17,000 devices•Develop a complete understanding of all contract types offered and how they should be setup in the billing system•Provide superior service and support to both internal and external clients•Ensure all contracts are received, set up and filed within 24 hours of new-equipment invoicing•Monitor workflow of all staff and reallocate or resource where required•Monitor accuracy and integrity of outgoing communications (oral and written) of all billing administrators•Oversee the smooth running of the monthly invoicing for all contracts and sites as per company standards•Authorise all credit requests related to contract invoicing queries •Provide training for new staff members •Assist Group Business Manager with any queries as required•Assist Legal Department with any queries related to delinquent contracts or contracts under litigation

Accounts Receivable•Debt collection. Maintaining records of contact for future reference if required.•Cash handling and receipting of customer payments•Daily banking •Maintain aged trial balance •Reconcile customer accounts and cash account •General Ledger journals as required •Maintenance of customer’s hard copy files Accounts Payable•Maintain accounts payable system including but not limited to processing customer invoices, dispatching all relevant information to head office and undertaking trouble shooting in regards to all supplier invoices•Raise cheques for branch payments of accounts•Reconcile monthly branch cheque account•Processing, entering and filing of cheque butts monthlyGeneral•Assist with end of month general ledger analysis and intermittent department financial analysis as required•Distribution of daily mail•Deal directly with state manager regarding the maintenance of all Papua New Guinea accounts•Maintaining adequate stationery supplies•Assisting State Manager and Administration Manager with ad hoc projects•Relief reception