Receives, verifies, and processes invoices, purchase orders, and other bills to be paid by researching discrepancies and duplicates with vendor(s), balancing ledger accounts, and issuing checks weekly as needed. Performs reconciliations and prepares reports as necessary to enable managers and others to track expenditures against budget and manage costs. Set up new vendors, contractors, and other service providers for payments, contact vendors and others as needed to research and resolve invoice and payment disputes and issue payments. Maintains files and records in an orderly manner, opens and sorts incoming mail, and ensures that outgoing payments are mailed in a timely manner according to invoice terms. Completes various financial, accounting, administrative, and other reports and analysis, and performs other duties as assigned or as necessary. Assist in 1099 and W2 preparation. Accounts Payable coordinator. Manages AP inbox. Enters all invoices and pay applications for approvals, then for payments each week. Process 500+ invoices for payment each week and cuts all AP checks. Coordinate with admins to ensure appropriate documentation, and waivers are collected for all subcontractor payments. Reconcile monthly bank statements. Pay and reconcile all company credit card statements. Process and pay all employee reimbursements Process Payroll on a weekly basis. Enter all job cost hours to all construction projects on a weekly basis. Controls all HR personnel files. In process all new employees and maintain all personnel records. Coordinate all benefits for all employees.(now act as Payroll backup.)

Received, verifies, and processes invoices, purchase orders, and other bills to be paid by researching discrepancies and duplicates with vendor(s), balancing ledger accounts, and issuing checks as needed. Performs reconciliations and prepares reports as necessary to enable managers and others to track expenditures against budget and manage costs. Assists in setting up new vendors, contractors, and other service providers for payments, contacts vendors and others as needed to research and resolve invoice and payment disputes and issue payments. Maintains files and records in an orderly manner, opens and sorts incoming mail, and ensures that outgoing payments are mailed in a timely manner according to invoice terms. Completes various financials, accounting, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.

Work with Governance and management teams to rollout Project Enigma. Work on Productivity Metrics with each Team Lead. Participates in or leads cross-functional teams focused on the delivery of new or existing projects. Monitor established contract performance metrics. Function as liaison between company and contracted client to ensure projects are handled and completed on time and within budget. Organize the interdepartmental activities ensuring completion of the project on schedule and within budget constraints. Responsibilities include the overall planning, organizing, directing, controlling and delivery of all projects prioritized in alignment with the client’s expectations and business needs. Set up meetings, reserve conference rooms, prepare meeting agendas, and create/distribute meeting minutes. Work with supervisors and team leads to track productivity metrics monthly.

Accounts Payable Administrator • Compiled/analyzed financial information to prepare entries to accounts (i.e. general ledger accounts)• Distributed expenditures, encumbrances, receipts & receivables according to schedules• Determined proper handling of financial transactions & approved transactions within designated limits• Monitored compliance with generally accepted accounting principles & company procedures• Reviewed, investigated & corrected errors/inconsistencies in financial entries, documents & reports• Cut weekly AP checks to vendors• Entered AP invoices & updated vendor insurance information into Timberline

Job Cost Administrator • Performed duties associated with imaging system• Entered new vendors and set up/cancelled jobs/change orders in Timberline• Entered daily job sheet hours/equipment/inventory/materials• Loaded bank account transfers into cash management

Office Manager, Job Costing, A/P.Job Costing/ Office Manager • Work with little or no supervision to control the front desk operations• Job Costing for multiple projects• Accounts Payable• Ensured that the appropriate lien waivers and documents were supplied from each sub-contractor • Created and tracked all sub-contractor contracts to ensure proper signatures and documents were returned • Worked with all sub-contractors to ensure they provided appropriate required Certificates of Insurance• Created monthly budget adjustments on job cost budgets and processed journal entries

Student Services Director / Financial Aid Director • Supervised all correspondences, transactions and functions at the front desk, registrar’s office, student services department and financial aid department• Maintained petty cash, A/P and student payments• Conducted entrance and exit financial aid meetings with new and graduating students• Entered grades and attendance rosters for all students and instructors• Posted payroll for all salaried and hourly employees each pay period• Trainer • Built all classes in Term Lite and scheduled the students• Payroll, Benefits, HR

Administrative Assistant/ Office Manager - Work independently to handle the daily activities at this General Contractors office. - Manage all office transactions single-handed. - Perform all administrative duties through the use of Microsoft Office and several computer applications. - Modified all accounting systems already in place.- Invented new formats and programs to assist in the accounting process.- Draft spreadsheets and workbooks for each new project.- Compile all subcontractor invoices for each draw to be submitted to the lenders.- Communicate with dozens of A/R departments on a daily basis to ensure their invoices were correct and submitted on time each month for payment.- Continuously assist the owner, project manager, and superintendent on the jobs with paper work, accounting, forms, scheduling, and job site duties. - Perform accounts receivable and accounts payable duties.- Ensured that the appropriate lien waivers and documents were supplied from each sub-contractor each month before their checks were released.- Worked with all sub-contractors to ensure they provided EDI with the appropriate required Certificates of Insurance and Workers Compensation, before the project work could begin