Supporting SYD to execute an agreed implementation plan and embed the asset management frameworkEngage with key stakeholders to implement the asset management and lifecycle plans (ensuring these plans are also aligned with other teams’ business priorities)Ensure condition and risks assessments are undertaken and remain current Manage key risks relating to buildings, in alignment with SYD strategy and budgets Plan for and ensure successful delivery of remediation and proactive preventative capital works Build and maintain data driven capital and opex plans and forecasts Contribute to the preparation of high quality business recommendations to obtain approvals

Provide a high level of operational & strategic support to the Facilities Management, Asset Management Teams.Build, maintain & delivery Strategic Asset Management Plans.Ensure efficient and effective contract management of external service providers delivering facilities management, maintenance, repairs & capex projects.Ensure best practice performance from external service providers and ensure services are being delivered in accordance with established Service Level Agreements. Ensure all services & projects are delivered within agreed opex/capex budgets and financial constraints.Identify and articulate projects, to enable assembly of multi-disciplinary consultant teams and to manage project funding.Manage the documentation, tender and construction of projects, including the management of projects with substantial budgets and to ensure these projects are delivered in accordance with the approved brief, on time and within budget.Manage capital resources allocated for development projects focusing on value for money based on agreed quality/time priorities. Provide high level strategic input into the capital planning process and assist in the development of business cases to drive the strategic intent.

Provide a high level of operational & strategic support to the Facilities Management, Asset Management sector.Build, maintain & delivery Strategic Asset Management Plans.Ensure efficient and effective contract management of external service providers delivering facilities management, maintenance, repairs & capex projects.Ensure best practice performance from external service providers and ensure services are being delivered in accordance with established Service Level Agreements. Ensure all services & projects are delivered within agreed opex/capex budgets and financial constraints.Identify and articulate projects, to enable assembly of multi-disciplinary consultant teams and to manage project funding.Manage the documentation, tender and construction of projects, including the management of projects with substantial budgets and to ensure these projects are delivered in accordance with the approved brief, on time and within budget.Manage capital resources allocated for development projects focusing on value for money based on agreed quality/time priorities. Provide high level strategic input into the capital planning process and assist in the development of business cases to drive the strategic intent.

Provide a high level of operational & strategic support to the Facilities Management, Asset Management and Building Management teams.- Ensure efficient and effective management of the University’s external service providers delivering facilities management, maintenance, repairs, and minor refurbishment works.- Ensure best practice performance from the external service providers and ensure services are being delivered in accordance with established Service Level Agreements. - Ensure all services & projects are delivered within agreed operational budgets and financial constraints. - Manage the maintenance, repairs, and minor refurbishment works program and budgets. - Prioritise work requests and repairs in relation to facilities management services and ensure they are effectively and efficiently delivered. - Coordinate & deliver planned maintenance programs with University stakeholders and the Building Management team. - Manage tender and procurement processes in accordance with University policy and procedures. - Review Annual Fire Safety Statements and Council Compliance Submission. - Preparation, development and submission of annual budgets and works programs. - Financial management, tracking and reconciliation of facilities management and maintenance budgets. - Fully utilise the University’s financial and management systems to manage and report on operational processes, budget performance and the delivery services. - Ensure compliance with University policies, procedures, standards and guidelines. - Ensure compliance with statutory, legislative requirements including Australian Standards, WH&S and the relevant Building Codes. - Foster and encourage a culture of quality, innovation and continuous improvement. - Ensure hazards and risks are identified and controlled for tasks, projects and activities that pose a health and safety risk within your area of responsibility.

Trade Management, Supervision and Delivery:- Assess and review all maintenance work undertaken by staff on-site.- Create Scope of Works for Minor refurbishment projects and project managing from start to completion of projects.- Tender out Scope of Works utilizing electronic tendering system ‘Tenderlink’.- Maintain multiple Data centres at onsite and offsite locations.- Oversee the management of resources and a range of trades staff and contractors on multiple jobs.- Oversee the review of subcontractor quotations for accuracy and monitor and approve any works undertaken.- Provide accurate assessments, quotations, suggestions and technical expertise to clients when required.- Monthly summary of works / issues completed.- Ensure accurate job records and feedback is maintained.- Organisation and running of tool box/safety meetings with trade staff and contractors.- Conduct weekly SWMS reviews/WHS audits on all sub-contractors.Management Administration and Reporting:- Promote and monitor compliance of company policies with colleagues and subcontractors.- Understand and promote safe working conditions and meet WH&S regulations.- Staff management, performance reviews, and recruitment and management reports on staff management.- Use and oversee reporting from maintenance planning tools.- Maintain and review budget allocated to my business unit/faculty.Customer Service/ Business Development:- Maintain excellence in customer, supplier and internal communication and service.- Maintain a professional and commercial approach in all communications.- Maintain a close working relationship with the site clients and contractors.- Provide quotations and reports as required.

Provide strategic recommendations to portfolio processes, procedures and policy which impact on the business delivery for the area.• Develop minor refurbishment works annual program for the assigned assets to ensure that priorities are met in accordance with agreed building management programs, performance objectives and budgets.• Lead in the implementation of complex building projects and minor refurbishment works with key stakeholders, from project conception through brief development, design and construction phases, cost control to hand over and transition to ongoing maintenance.• Reviewing team workload, performance and operational results against business priorities and providing feedback to team members.• Provide a high level of leadership support and management advice to stakeholders on facilities management, maintenance, repairs, and minor refurbishment works for the assigned assets.• Lead and develop an annual facilities management performance and improvement plan for the assigned assets.• Coordinate and prioritise maintenance, repairs, minor refurbishment works and emergency response access and shutdown requirements with stakeholders.• Build professional relationships with stakeholders and ensure that effective channels of communication are maintained. • Ensure building management solutions are pro-active, innovative and add value in the area of responsibility for the assigned assets.

Liaise with client Development Planners and Facilities Management Staff throughout the bid process, design, tender and construction phases to ensure projects are deliverable and through the documentation, tender and construction phases to ensure that agreed brief requirements are met.• Identify and articulate projects, to enable assembly of multi-disciplinary consultant teams and to manage project funding.• Manage the documentation, tender and construction of projects, including the management of projects with substantial budgets and to ensure these projects are delivered in accordance with the approved brief, on time and within budget.• Manage capital resources allocated for development projects focusing on value for money based on agreed quality/time priorities. Provide high level strategic input into the capital planning process and assist in the development of business cases to drive the strategic intent.• Provide stakeholder management and leadership, ensuring appropriate consultation and buy-in throughout documentation and delivery phases of the project• Provide leadership to project staff, project consultants, and design & documentation consultants and, through them manage the construction contractors, to meet agreed project outcomes.• Contribute strategically as a core member of Spotless Property Management team and assist in the development of strategic business cases. • Provide financial analysis to ensure the allocation and alignment of resources to departmental goals.• Provide detailed and timely advice and reporting to the Director, Property Management, and Manager Delivery and on all relevant project matters; ensure that project issues are resolved and that agreed actions and desired outcomes are communicated appropriately.• Manage, lead and /or actively participate in project work groups and committees involving clients/stakeholders, consultants, contractors and staff to achieve effective project co-ordination.