Rina Thompson Email and Phone Number

This is a multi faceted role that has a number of key responsibilities, service deliverables and project management that require strong relationship building and networking skills with internal and external stakeholders as well as high level working groups.The role leads improvement and enhancement projects across the department, and thus requires expert knowledge, understanding and analyses of internal processes and systems, and is responsible for developing training programmes and delivering these to internal staff.The role manages all concessionaire activity (companies operating commercially) on regional park land, including new applications, administration and monitoring.

First point of contact between staff and Chair/Deputy Chair of Parks and Heritage CommitteeCoordination of councillor correspondence requestsProcess improvement of various regional parks internal processes

Agenda and minute management (within statutory timeframes) for various committees and council meetingsCommittee and council meetings secretarial support, including advice regarding council’s standing orders and Local Government Official information and Meetings Act. Coordination of Annual Plan Hearings, including scheduling of hearings timetable in consultation with key stakeholders and submittersElected Representative secretarial support, including accurate information and political advice Coordination of responses to councillor/officer queries emanating from committee and council meetingsProcess improvement of various internal democracy services processes

Coordinating all aspects of hearings, including:- agendas and minutes- ensuring efficient follow-up on decisions emanating from hearing- meetings/functions/receptions as required to high standard- attending and coordinate of hearings

Coordination of full Council Meetings, including:- Ensuring adequate and on-time communication and follow-up- Diary Management and 1st point of contact for – Council Services Manager and the Deputy Mayor- Providing Secretarial Support to the Council Services Manager- Producing Agendas, minutes, reports and correspondence relating to full Council Meetings- Ensure efficient follow-up on decisions emanating from Council Meetings- Arrange meetings/functions/receptions as required to high standard- Attend Council/Annual Plan Meetings and take required

Agenda and minute management (within statutory timeframes) for various committees and council meetingsCommittee and council meetings secretarial support, including advice regarding council’s standing orders and Local Government Official information and Meetings Act. Coordination of Annual Plan Hearings, including scheduling of hearings timetable in consultation with key stakeholders and submittersElected Representative secretarial support, including accurate information and political advice Coordination of responses to councillor/officer queries emanating from committee and council meetingsProcess improvement of various internal democracy services processes

Key Responsibilities for the role:- Coach and mentor to three Regional Sales Co-ordinator’s and all other Sales Support Staff.- First point of contact for training issues pertaining to Sales Support staff.- Conducting salary reviews for Northern Region Sales Support Staff.- Entering national sales figures into database and monthly tracking reports (MYOB).- Member of the Sales Management TeamOrganisational and administrative duties: Responsible for Coordinating National Sales Conferences Responsible for Co-ordinating Regional Sales Meetings, i.e. Responsible for co-ordinating in-house training for sales staff. Responsible for National Sales Travel Budget – continuously driving suppliers prices down Responsible for updating and distribution of all National Sales Contact lists First point of contact for the National Sales and Distribution Manager Managing Outlook for the above position as well as Northern Regional Manager Taking care of all travel and accommodation requirements for above roles. Coordinating and minute taking of Sales Management Meetings Responsible for reconciling Credit Card expenditure Accounts for National Sales Manager Administration Support for eight Strategic Account Managers

Key Responsibilities:- Company Travel - Organising domestic and International travel for company- Organising Seminars for Hydraulic and Electronic Divisions- Managing changes to Pricing Catalogues and communicating changes to customers- Monthly tracking of budgets for divisions (Excel)- Recruiting and training of administration staff- Social Club - Organising and managing of all social functions- Management of Company Database