Rinie Marin Email & Phone Number

Miami, FL, US

Miami, Florida, United States

• Coordinates with executive management and other managers to ensure alignment with the company’s mission, vision, core values, and objectives.
• Identifying opportunities to improve a business’ policies or objectives.
• Delegating tasks to administrative assistants.
• Manages a team with administrative officers, training and developing them to enhance performance.
• Assisting managers in compiling annual budget information and reports.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.

Miami, Florida, United States

Miami

• Established and maintain relationships with third parties/vendors.
• Maintained accounting controls by preparing and recommending policies and procedures.
• Prepared operational reports and schedules to ensure efficiency.
• Coordinated schedules, appointments, and bookings.
• Monitor and maintained office supplies inventory.
• Participated actively in the planning and execution of company events.

4000 Hollywood Blvd., Miami FL 33021

• Office Manager - Project Manager:
• Responsible for developing and implemented office policies by setting up procedures and standards to guide the operation of the office.
• Managed executives' schedules, calendars, and appointments.
• Organized and coordinated meetings, appointments, and travel arrangements for supervisors and corporate executives.
• Maintained a detailed agenda for executives ensuring exceedingly accurate scheduling.
• Create and maintain comprehensive project documentation.

Miami, FL

• Established and implemented administrative policies and procedures for the office.
• Compiled financial statements, budget documents and financial forecasts.
• Coordinated with IT department on all office equipment.
• Managed relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Ensured the integrity of accounting records through reconciliation; worked with external auditors to support audits and control reviews.
• Acted as HR manager, responsible for hiring, discipline, orientations, benefits administration and payroll taxes.

Miami/Fort Lauderdale Area

• Senior Operations Director:
• Acted as the assistant director at meetings and conferences assuring prompt dissemination of pertinent information.
• Coordinated office staff activities to ensure maximum efficiency.
• Managed various financial tasks including overseeing all accounts receivable/payable.
• Provided the necessary resources to all company leaders, ensuring a safe, productive and efficient working environment.
• Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.

Miami/Fort Lauderdale Area

• Directed administrative and warehouse assignments including scheduling deliveries, receiving orders and tracking inventory.
• Worked with warehouse management to ensure inventory accuracy through cycle counts, annual inventory count and review of over/short reports.
• Decreased office expenditures 15% by implementing needed controls on stock/supplies and standardizing ordering procedures.
• Developed and integrated critical standards for operational and administrative processes to drive business growth
• Supervised administration, general accounting, accounts receivable, payroll, accounts payable, internal and external auditing, bank reconciliations, cash accounts and inter-company reconciliations.
• Prepared financial reports and analyzed monthly operating results against budget.

Miami/Fort Lauderdale Area

• Executive Assistant of SVP Sales and Intl Business Dev. of Asian and SVP Digital Media:
• Supported the Sales and Intl Business Dev. Of Asia and the Digital Media unit, diary management, arranging client lunches/dinners, inbox management and expenses where required.
• Extensive international and national travel arrangements – ensure that travel arrangements are booked timely and within budget, schedules and client trips are made visible to the teams.
• Organized and attended internal and external client meetings, included agendas and following up on action points.
• Produced high-level company and project PowerPoint presentations, proposals, Heads of Terms, Board reports etc.
• Worked with the Marketing and Communications department to maintain and organize the annual industry conference calendar and ensuring that conference passes are booked in advance and prices are negotiated.