• Coordinates with executive management and other managers to ensure alignment with the company’s mission, vision, core values, and objectives.• Identifying opportunities to improve a business’ policies or objectives.• Delegating tasks to administrative assistants.• Manages a team with administrative officers, training and developing them to enhance performance.• Assisting managers in compiling annual budget information and reports.• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.• Developing strong relationships with cross-functional teams and departments.• Hiring and training administrative staff.• Identifies key areas of improvement, plans administrative processes, establishes guidelines, and implements protocols.• Overseeing department budget planning and development.• Performing clerical accounting and general office duties as needed.• Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.• Tracks team performance and ensures the quality of work is within acceptable levels.• Set policies and procedures for training, coaching, counseling, and career development for staff.• Initiates and coordinates goals, deadlines, and projects for their department.• Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.• Recruit and train personnel and allocate responsibilities and office space.• Monitor costs and expenses to assist in budget preparation.• Organize and supervise other office activities (recycling, renovations, event planning, etc.).• Ensuring a company is operating securely and effectively.• Leading and/or participating in meetings.• Develops and implements policies and procedures to improve operations and function of the department.

• Established and maintain relationships with third parties/vendors.• Maintained accounting controls by preparing and recommending policies and procedures.• Prepared operational reports and schedules to ensure efficiency.• Coordinated schedules, appointments, and bookings.• Monitor and maintained office supplies inventory.• Participated actively in the planning and execution of company events.• Review and approved office supply acquisitions.• Maintain a safe and secure working environment.• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.• Partner with HR to maintain office policies as necessary.• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.• Reconciled financial discrepancies by collecting and analyzing account information.• Verify, allocate, post and reconciled transactions.• Review and recommend modifications to accounting systems and procedures.• Participated in financial standards setting and in forecast process.• Prepared financial statements and produce budget according to schedule.• Provided technical support and advice on management.• Summarized current financial status by collecting information, preparing balance sheet, profit and loss statement and other reports.• Communicated effectively with clients and vendors.• Document financial transactions by entered account information.• Recommend financial actions by analyzing accounting options.• Support month-end and year-end close process.

Office Manager - Project Manager: • Responsible for developing and implemented office policies by setting up procedures and standards to guide the operation of the office.• Managed executives' schedules, calendars, and appointments.• Organized and coordinated meetings, appointments, and travel arrangements for supervisors and corporate executives.• Maintained a detailed agenda for executives ensuring exceedingly accurate scheduling.• Create and maintain comprehensive project documentation.• Meet budgetary objectives and adjust project constraints based on financial analysis.• Reconciliation of Bank, Petty Cash, PO's, P&L, Balance Sheet, Checks and Cleaning & Office supplies.• Effectively handle several key accounting duties including managing accounts payable and petty cash.• Collaborated in the creation of innovative social media and sales strategies to increase business revenues.CEO/President Executive Assistant: • Arranged all scheduling, including but not limited to, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.• Arranged and coordinated complex and detailed travel plans, itineraries, and agendas for both CEO and Sales VPs. Compiled documents for travel-related meetings (POP Material).• Communicated directly, and on behalf of the CEO/President, on client, Sales VPs, and internal mandates. • Performed additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.• Assisted with planning, set-up and organization of small to large-scale events.• Fielded heavy correspondence and meetings on behalf of the CEO/President.• Monitored business expenses, managing all required travel itineraries, coordinating bill pay, etc.• Coordinated travel itineraries both domestic and abroad.• Served as an all-around gatekeeper to CEO/President.

• Established and implemented administrative policies and procedures for the office.• Compiled financial statements, budget documents and financial forecasts.• Coordinated with IT department on all office equipment.• Managed relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.• Ensured the integrity of accounting records through reconciliation; worked with external auditors to support audits and control reviews.• Acted as HR manager, responsible for hiring, discipline, orientations, benefits administration and payroll taxes.• Administered the payroll system including timesheet verification and calculating incentives and commissions.• Filed and recorded corporate documentation, electronic files, inventories and reports.• Handled several key accounting duties including managing accounts payable/receivable, budgets and cash flow.• Purchased and maintained office supply inventories and being careful to adhere to budgeting practices.• Interacted with organizational staff, executives, clients, vendors and visitors daily.• Maintained the office database – retrieved and organized information for individual employees and clients.• Purchased office equipment – contacted vendors and subcontractors.• Responsible for providing training and orientation to new employees.• Supported staff effectively in assigned project-based work.

Senior Operations Director:• Acted as the assistant director at meetings and conferences assuring prompt dissemination of pertinent information.• Coordinated office staff activities to ensure maximum efficiency.• Managed various financial tasks including overseeing all accounts receivable/payable.• Provided the necessary resources to all company leaders, ensuring a safe, productive and efficient working environment.• Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.• Worked on several client accounts at the same time, often juggling various projects and deadlines.CEO’s Executive Assistant:• Supervised CEO's calendar and schedule, give reminders as required, be available for last-minute changes, and work with other team members as needed.• Collaborated closely with CEO and internal or external parties for meetings, conference calls, dinners, etc.• Research, book, and coordinated travel for CEO – ensure required travel documents are in place, build itineraries, maintain and update all calendars, and liaise with required parties at travel destination(s).• Processed report expenses for CEO, coordinate team meetings and outings, provide office supply and mail assistance, and prepare materials and documents for meetings.• Served as liaison for CEO and team members on company processes, standard methodologies, and updates, including travel, new systems integration, and new hire onboarding.• Occasional ad-hoc tasks as required by CEO.

• Directed administrative and warehouse assignments including scheduling deliveries, receiving orders and tracking inventory.• Worked with warehouse management to ensure inventory accuracy through cycle counts, annual inventory count and review of over/short reports.• Decreased office expenditures 15% by implementing needed controls on stock/supplies and standardizing ordering procedures.• Developed and integrated critical standards for operational and administrative processes to drive business growth• Supervised administration, general accounting, accounts receivable, payroll, accounts payable, internal and external auditing, bank reconciliations, cash accounts and inter-company reconciliations.• Prepared financial reports and analyzed monthly operating results against budget.• Managed all aspects of office operations while monitoring for top productivity and efficiency.• Administered payroll, including updates, vacation accruals and timesheet verification.• Served as central point of contact for all outside vendors needing to gain access to the building.

Executive Assistant of SVP Sales and Intl Business Dev. of Asian and SVP Digital Media: • Supported the Sales and Intl Business Dev. Of Asia and the Digital Media unit, diary management, arranging client lunches/dinners, inbox management and expenses where required.• Extensive international and national travel arrangements – ensure that travel arrangements are booked timely and within budget, schedules and client trips are made visible to the teams.• Organized and attended internal and external client meetings, included agendas and following up on action points.• Produced high-level company and project PowerPoint presentations, proposals, Heads of Terms, Board reports etc.• Worked with the Marketing and Communications department to maintain and organize the annual industry conference calendar and ensuring that conference passes are booked in advance and prices are negotiated.• Provided support in planning for exhibitions and worked closely with the Commercial and Operations teams to ensure the smooth running of such events.• Worked with other members of the administration team to provide support and cover where necessary.Office Manager:• Oversaw daily administrative operations and financial activities.• Responsible for the planning, coordinating and monitoring of all purchasing activities.• Recorded, transcribed and distributed minutes of meetings.• Trained four administrative assistants during a period of company expansion to ensure attention to detail and adherence to company policy.• Maintained office and kitchen supplies & ensuring all areas are presentable.• Developed and integrated critical standards for operational and administrative processes to drive business growth.• Created weekly and monthly reports and presentations.• Maintained the front desk and reception area in a neat and organized fashion.• Supervised six employees ensuring top customer service and performance.