Rita Indalecio Email & Phone Number

• Generated and process purchase orders (POs) based on requisitions from various departments, ensuring accuracy and compliance with company policies.• Monitor and track the status of open purchase orders, following up to ensure timely deliveries and resolving any issues.• Process high volume of invoices daily, ensuring accuracy, proper coding, and adherence to company policies.• Verify and reconcile vendor statements, resolving discrepancies and maintaining up-to-date records.• Manage vendor communications, responding promptly to inquiries and cultivating positive relationships.• Process and code invoices, accurately allocating expenses to appropriate cost centers.• Produce month-end reports to facilitate the month-end closing process.• Maintain a well-organized filing system for purchase orders, invoices, and related documentation, resulting in improved accessibility and audit readiness.• Assist in the preparation of reports on purchasing activities, helping management make informed decisions.• Manage the end-to-end purchase order process, from requisition to receipt and invoice reconciliation.• Work closely with internal stakeholders to understand their procurement needs and provided guidance on the procurement process.• Collaborate with the accounts payable team to ensure accurate matching and processing of invoices to purchase orders.

• Reviewed A/R aging of delinquent accounts and performed necessary steps to recover receivables. • Performed multiple month-end close activities including general ledger posting. • Reviewed, verified, and processed accounts payable transactions. • Submit travel reimbursement requests and ensure missing receipt affidavits are completed in full. • Reviewed and collected end of day sales. • Posted sales in accounting system. • Assisted in collecting cash, check, and credit transactions. • Processed bank deposits, reconciled bank statements, and posted deposits to A/R accounts. • Collaborated with the accounting team to streamline month-end closing procedures, contributing to efficient financial reporting.• Collaborated with various teams to keep records updated and recommended appropriate actions to resolve discrepancies. • Assisted in the preparation of financial reports, supporting management in decision-making.• Audited account files to ensure required documentation.• Processed refund requests. • Performed general office duties, provide telephone support, and maintained up to date confidential.• Responded to vendor and customer inquiries, providing exceptional service, and maintaining positive relationships.

• Developed and executed procurement strategies. • Analyzed vendor quotes and selected products from suppliers based on price and quality. • Processed basic merchandise reorders through analyzing data sales history and inventory stock. • Responsible for handling all incoming and outgoing orders.• Assisted in purchase decisions to support 6.5 million dollars in sales for new goods department according to budget. • Attended trade shows, procured new items and negotiate pricing. • Created purchase orders and distribution list. • Tracked and expedited deliveries within defined freight budget.• Liaison between suppliers to resolve missed deliveries, shipment discrepancies, and defective/recalled products. • Assisted in budget development to forecast sales goals and adhere to existing budget.• Reconciled invoices, receiving report, and purchase orders.• Prepared departments month end closing documents and reports for final posting. • Created trending reports to analyze historical information used for purchasing decisions. • Coordinated and integrated efforts across operational departments to enhance inventory accuracy.• Oversee inventory flow through database management. • Monitored and adjusted store level inventories as needed.• Responsible for product maintenance through inventory database • Responsible for the distribution and allocation of inventory across 37 locations • Assisted in the responsibility of overseeing physical inventory, cycle counts, and offline requests.• Created miscellaneous reports to track sales. • Organized vast amount of data and identified priorities. • Created and deployed best-practice training manuals for inventory procedures and relevant software, resulting in 100% compliance and success across 37 locations. • Worked with IT department to develop and execute automated processes.

Guam

• Processed car rental lease agreements.• Processed purchase orders for department fleet services/maintenance.• Processed monthly invoices to external/internal customers. • Responsible for tracking departments accounts payables and accounts receivables.• Generated various financial reports on a daily/monthly basis. • Oversee and managed department payroll input in payroll system. • Generated and entered daily sales reports. • Reviewed and confirmed parts on order.• Communicated with internal and external customers. • Scheduled appointments for vehicle service and part installations. • Customer service appointment schedule.• Assisted warranty clerk by submitting warranty claims.• Backup cashier and/or receptionist • Basic administrative support to management team and various administrative duties