Rita Schütt Email and Phone Number

• Providing administrative and management support to the Head of MD and other Managers and team at SAP Hungary Kft.• Typing correspondence, memos, meeting minutes and other documents• Managing diaries, organizing internal/external meetings • Preparation of travel arrangements and expense reports• Keeping contact with clients, customers, partners• Coordinate processes, company’s business life, business trips, trainings etc.• Dealing with internal calls and schedule conference calls• Actively supporting teamwork throughout the company • Ensuing smooth office operations by evaluating, organizing, delegating duties• Reserving conference rooms and equipments, ordering refreshments/meals for different kind of trainings, executive workshops, meetings• Providing administrative support for making orders in SAP system (SRM)• Ensure urgent issues, dealing with contracts• Preparation of presentations• Scheduling appointments and maintaining a calendar• Reviewing, organizing and responding to mail

My responsibilities as an assistant to the Managing Director comprised of the daily administrative support of the MD and other managers of SAP Labs Hungary, including:• Organizing, preparing and following-up on meetings, internal and external events, trainings, team building events• Usage of SRM system, MM module, procurement process• Preparing presentations, charts, excel sheets, etc.• Taking minutes in management meetings• Scheduling, coordinating and monitoring appointments• Making travel arrangements (booking hotels and airline tickets)• Taking phone calls, booking telephone conferences & rooms• Ensuring the smooth administrative operation of the organizationIn addition, I actively supported the daily work of Human Resources, Facility, Finance, and other departments in multiple locations. My tasks consisted of the following:• Creating purchase requisitions, ordering materials, vendor creation (SRM, MM)• Handling marketing tasks• Facility (purchasing materials, room equipment, ensure the quality of documents, etc.)• Handling daily incoming post• Copying, printing, binding• Supporting colleagues’ daily activity• Taking part and organizing Job Fair• Writing articles in Csapatlap (SAP Hungary’s internal magazine)

• Handling internal and external correspondence and telephone calls, messages• Planning, preparation, organization and follow-up on events and programs• Welcoming international delegations• Coordinating and scheduling business trips for management and other team members• Arranging travel expenses• Preparing presentations, memos, minutes • Press monitoring (e.g.: official journals)• Preparing settlements, cost accounting, ordering materials

• Organizing festivals• Making travel arrangements, organizing trips• Administration• Marketing