Administrative Services Officer Iii
Current-Manage and effectively maintain the department budget process and fiscal activities, including preparation of annual budgets, monthly reconciliation of accounts, financial approvals, manage and review internal purchasing processes to ensure segregation of duties and compliance of all policies and procedures. Attend all Financial Affairs Representative meetings.-Manage department Leave Administration processes, Interim Workflow Solutions and UTShare/PeopleSoft entry.-Manage department Procard and CLIBA card expenditures and processes.-Coordinate Purchasing Department website updates including HUB Program, Rowdy Exchange, Purchasing Rules and Regulations, Rowdy Exchange survey as well as training presentations and ‘how to’ tools with each department subject matter expert (SME). -Coordinate department projects, and provide guidance to managers and staff on University policies and procedures. -Oversee department STARS hiring procedures and coordination. Established administrative processes and procedures. -Hire and supervise administrative staff including student workers and temporary employees; also, serve on various department staff selection committees. Provide procedural guidance to hiring managers. -Managed UTSA Procard Program, supervised various levels of staff, procard specialist, temporary staff, and student workers. Recommended and implemented time saving audit processes reducing the number of audits per month.-Served as UTSA Institutional Space Lease Management liaison (primary point of contact), managed agreements, coordinate efforts with departments and leased property management team, submitted annual lease property budgets, created purchase orders, and processed monthly payments in accordance with the terms of the lease including terms related to rental escalation (annual `$885K property and internet payments).
