Perform a variety of administrative tasks including coordinating meetings/events, maintaining and update calendar of local and regional current/upcoming events and conferences, creating and maintaining paper and electronic files, preparing correspondence, preparing documents for publication/dissemination, processing and responding to requests for information or materials and liaising with other departments or external vendors to coordinate activities/projects. Handle incoming calls for MD’s office; screen, direct and follow up on routine inquiries.Liaise with other departments in other locations and local bodies when required.Update and maintain information in the office database, e.g., customer contacts, invitation lists, and other basic information.Provide administrative support for the India office, i.e. manage the Company's relationship with all facility vendors/brokers to ensure the provision and maintenance of office facilities, services supplies and equipment including travel and mail services.Taking care of some responsibilities i.e. drafting policies, offer letters, NDA’s etc, keeping track all Web applications, operating and posting jobs through recruiterbox.com, arranging interviews, Ensure internal policies and rules are communicated and respected. Maintain personnel file and HR records up to date.Responsible for travel arrangements, visas, foreign exchange and scheduling meetings for the Managing director and other higher management if needed.Able to draft out response letters, memos and also faxesArranging and managing events like Company offsite, annual meetings, social events, business dinners etc.Experienced in negotiating deals with vendors, five star hotels, travel agencies, car rentals etc.