Corporate Secretary
Current- Responsible for managing sensitive company data.- Schedule appointments, and meetings, and coordinate calendars.- Prepare agendas and materials for meetings, taking notes as necessary.- Assist in preparing presentations for director meetings.- Perform other related tasks assigned by the Director & Manager.- Act as a liaison between departments.- Performing office tasks, data entry, and document preparation including maintaining records.- Keep records updated and ensure files are easily accessible.- Input data accurately into spreadsheets for easy online access.- Handle phone calls, take messages, and direct calls to appropriate team members.- Responsible for managing office correspondence (incoming mail and outgoing mail), emails, memos, and letters.- Prepare gifts for business partners for corporate and director purposes.- Responsible for the collection of all report data from each division. - Assist in organizing events and team activities.- Monitor and order office supplies as needed.- Manage the allocation of company charity funds and company travel budget.- Responsible for communication with Principals (brand holders).- Responsible for employee catering in the office.- Assist in employee recruitment and process more than 50+ applicants, from screening CVs, contacting potential candidates by phone, interviewing, to determining candidates with the team and management.- Manage the company's customs clearance process, including documentation management and coordination with relevant parties.- Assisted the Legal Department in arranging the necessary company licenses to the Ministry of Health.
