Facilities Specialist
CurrentProvide world class administrative and facilities support to all North Highland Employees. Strong initiative and sound judgment with the ability to work independently and with a Team environment. Excellent interpersonal skills and a demonstrated ability to collaborate effectively with a broad range of individuals, groups, and clients. Proactively participates in the multitasking and changing environment to meet the demands of executives.• Collaborate with HR with onboarding new hires – Day One events• Order and maintain office supplies• Order and maintain canteen supplies including but not limited to coffee, soft drinks, snacks, etc.• Maintain and track office equipment (i.e. printers, copiers LCDs)• Act as Primary Liaison with Building Management.• Maintain and audit security system and access cards• Manage and audit onsite parking• Create announcements and order gifts for employees as needed• Coordinate and manage in person events, including catering and technology with local PXL (all hands, office events)• Coordinate technology, food & beverage for all in-person office meetings along with local EAs as needed• Fire and Emergency Safety • Assist with Facilities questions and concerns from local office admins. Travel to other offices as needed per the Sr. Facilities Manager. Main Facilities contact for all local admins prior to escalation to Sr. Facilities Manager• Work with Sr. Facilities Manager on office refurbishes and relocations, along with the local Administrative Assistants with local offices.• Communicate announcements and any local emergencies to local office via email• Work with Sr. Facilities Manager on Special projects as required.• Arrange courier deliveries.• Communicate with Facilities Manager regarding any furnishings or technology replacements/upgrades as needed• Provide administrative office back up where needed• Support for 2 executives • Proficiency with Microsoft Office applications - Outlook, Word and Excel
