Ruby Wells Email and Phone Number
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I have supported senior-level managers including vice presidents, senior directors, chief executive officers and chairmen during my professional career. I have interfaced in the production of a wide variety of public-facing communication materials and events. I have drafted hundreds of contractual agreements over the years and liaised between internal departments and external vendors for contracts valued between $1,000 to several million dollars. The administrative support I have given in various capacities has contributed in its way to the smooth functioning of internationally renowned companies. These duties required nuanced coordination and discretion to ensure the highest quality end product possible.* Thrive in a fast paced deadline oriented environment* Skilled at managing complex calendaring and travel (domestic & international) for an individual or group* Facilitate team and morale building* Experience supporting AR, AI and ML engineers* Proven event planner for small and large groups* Public speaker and spokes person* Setup and furnish new offices, labs and remote sites
Pivotal Ventures
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Senior Specialist, Executive Scheduling - Executive Office Of Melinda French GatesPivotal Ventures Feb 2024 - PresentSeattle, Washington, Us
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Executive Business Administrator, Executive Office Of Melinda French GatesPivotal Ventures Sep 2020 - Feb 2024Seattle, Washington, UsPivotal Ventures is an investment and incubation company created by Melinda Gates to advance social progress in the United States, enabling better lives for more people.We believe that every individual should have an equal opportunity to improve their life and the lives of others. Equality is a precondition for social progress, but equality alone is not enough. While everyone may one day have the same access to opportunities, many will continue to confront political, cultural and institutional obstacles simply because of who they are. We envision a world where all individuals have a chance to contribute, participate, and live a better life. Which is why we’re pushing for a more equitable country—one that works for everyone, equally, because at Pivotal, we believe removing the barriers that hold people back improves life for all.
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Business AdministratorIntellectual Ventures Sep 2019 - Jul 2020Bellevue, Wa, UsIntellectual Ventures is a global invention and investment business that creates, incubates and commercializes impactful inventions. Led by avid inventor and technology leader Nathan Myhrvold, IV has created more than a dozen companies with the power to transform industries. At the edge of technological advances to serve both the developed and developing world, IV works with many of the world’s top inventors to push innovation forward.My current role within Global Good provides administrative support to the Global Development Technologies team and Director of Renewable Energy and Special Projects. The GDT team includes the director, portfolio analyst, portfolio lead, data scientist and collaboration partner. -
Sr. Administrative AssistantVulcan Inc. Nov 2018 - Jul 2019Seattle, Wa, UsProvided administrative support to the Treasurer, Sr. Director of Tax, Director of Investment Management Finance and staff. General Responsibilities included scheduling meetings, coordinating travel and managing monthly expense reporting. Other duties involved partnering with company credit card administrator assisting with company credit card program issuing new cards, credit limit changes, lost/stolen cards and research fraudulent charges. -
Sr. Administrative AssistantVulcan Inc. Oct 2015 - Nov 2018Seattle, Wa, UsProvided support to Executive Director, Director of Engineering, Senior Directors and staff. Vulcan Innovation Lab drives innovation from concept to delivery by developing new processes for identifying technology solutions, amplifying ideas originating from Vulcan leadership and departments, and creating a coveted source of products and companies for select investors. The team is focused on pinpointing key problem spaces, designing breakthrough solutions with enabling technologies, and positively impacting people, the environment, and future technology developments.
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Contract Specialist, Design & ConstructionVulcan Inc. Nov 2013 - Oct 2015Seattle, Wa, UsSupport the management of billions of dollars in assets by managing the full contract process from start to finish. Limiting liability and protecting assets by assuring appropriate insurance coverage, indemnification, background checks and any other requirement necessary to complete evaluation and service provider selection process. Liaise with company legal counsel, managers and worldwide service providers, drafting a variety of license agreements, software agreements, purchase agreements, and service agreements. Departments most often partnered with include estate managers, engineers, business and department managers, special events managers and the executive protection team. Completed the successful execution of over 200 agreements in 2014.
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Contract Specialist, Personal ServicesVulcan Inc. May 2012 - Nov 2013Seattle, Wa, UsSupported senior director, personal services, domestic estate managers, executive support and special events. Coordinated expense reports, purchase orders, invoices payments for the senior director of personal services and the special events manager. Scheduled appointments, prepared meeting rooms, organized caterers for business meetings and oversaw travel arrangements for the senior director, personal services. Drafted service agreements between service providers and operational or project requirements of domestic estate managers, the special events manager and executive protection team.
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Admininistrative Assistant, Corporate CommunicationsVulcan Inc. Mar 2001 - May 2012Seattle, Wa, UsSupport senior director of corporate communications and senior director of external affairs, in addition to marketing public relations, creative services and government community affairs team members. Administer department service agreements for vendors and contractors, including non-disclosure agreements and background checks as needed. Represent department focus and expertise during presentation at new-hire orientations. Coordinate expense reports, purchase orders, invoices payments and ensure compliance of company policy. Manage company corporate sponsorship program, which includes scheduling monthly committee meetings, budget tracking, researching organizations that have requested funds, processing payments, monitoring deadlines for ad requests, monitoring logo usage, coordinating attendance for events and monitoring sponsorships@vulcan.com email inbox.
Ruby Wells Skills
Ruby Wells Education Details
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Everett Community CollegeCourse Work Aa-Business Administration -
Highline Community CollegeCourse Work Aa-Business Administration
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Lincoln College Prep
Frequently Asked Questions about Ruby Wells
What company does Ruby Wells work for?
Ruby Wells works for Pivotal Ventures
What is Ruby Wells's role at the current company?
Ruby Wells's current role is Senior Specialist, Executive Scheduling at Pivotal Ventures, a Melinda French Gates Company.
What is Ruby Wells's email address?
Ruby Wells's email address is rw****@****res.com
What is Ruby Wells's direct phone number?
Ruby Wells's direct phone number is +142543*****
What schools did Ruby Wells attend?
Ruby Wells attended Everett Community College, Highline Community College, Lincoln College Prep.
What skills is Ruby Wells known for?
Ruby Wells has skills like Program Management, Research, Event Planning, Project Management, Management, Budgets, Human Resources, Interviews, Public Relations, Leadership, Corporate Communications, Customer Service.
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