Worked in close coordination with the CEO and COO to manage the day to day activities including personal matters, calendar planning, meeting follow up, travel, a greeter for all contacts and correspondence. Accessed and controlled all personal accounts. Reconciled and submitted expenses. Served as a Corporate Secretary performing coordination of all board meetings agendas and resolutions records and preparing meeting minutes as well as ensuring distribution, proper filing and recording. Assisted the CFO with QuickBooks and Payroll including data entry and coding. Established and maintained manual and computerized corporate documentation filing systems. Coordinated schedules, appointments and travel arrangements and prepared expense reports as required for senior management as well as Board Directors. Organized meetings involving multiple senior executives and or staff. Prepared and edited internal and external correspondence and mass communication including all press releases. Prepared and handled all matters related to the AGM, including scheduling meetings, preparing and distributing meeting materials for over 7000 shareholders. Performed office management and administration including hiring, training and supervision of receptionist and casual staffing. Prepared and submitted all Corporate Regulatory Filings with the TSX, including monitoring filing deadlines. Assisted in all corporate financing including final paper processing, share handling and issuance of options warrants and debt instruments. Handled shareholder matters such as stock certificates, options and warrants.