Robert Ferro Email & Phone Number

Fremont, Ca

Laurel, Md

- Develop sources of supply using research techniques to collect and analyze data; - Analyzes market conditions and product/technological developments for work application; - Develops specifications and statements of work with customers and team members; - Analyzes and evaluates responses to moderately complex solicitations for conformance to procurement requirements such as insurance, bonds, and scope of work; - Prepares, awards, and administers contracts and/or purchase orders of moderate complexity including monitoring contractor's deliverables and performance, changes/modifications, and contract closeout; - Coordinates and facilitates sites inspections, pre-solicitation conferences, bid openings, and other related meetings; - Conducts advanced price and cost analyses for bid award and reporting purposes

- Prepare RFPs, tenders, purchase orders and the negotiation of awards, with a focus on reproductive health- Manage the procurement process, including international procurement and tendering.- Facilitate relationships with major suppliers for timely performance of the procurement process in the acquisition of quality assured commodities- Work under the direction of the Procurement Manager in preparing and executing contract mechanisms, including purchase orders and major framework agreements with vendors (IQCs)- Work closely with the Demand Planning and Operations Managers on production quantities and scheduling- Work closely with the Quality Assurance Manager on product specifications and other product quality issues; ensure that all commodities procured under this contract meet the appropriate US government standards for quality, efficacy and safety or other such appropriate standards- Contribute to the preparation of requests for approvals and/or waivers- Monitor manufacturer performance and propose solutions if problems arise- Ensure that procurement data in the MIS system is maintained and up to date- Ensure that the procurement is implemented in compliance with DELIVER Project contractual requirements including US Federal Acquisition Regulations (FAR)- Coordinate with the freight forwarding team to expedite fulfillment of emergency orders as it applies to specific contract actions or negotiations- Work with the manufacturer, in-country teams and programs in support of commodity registrations

- Examine purchase authorizations requesting services by applying procurement rules and regulations- Provide technical guidance on specifications with requisitioners to determine whether procurement/contracts are selective or competitively negotiated and determined potential sources of supply and alternatives- Ensure availability of funds to ensure seamless acquisition awards - Organize and submit documentation to contract requestors related to contract offers, evaluation criteria, technical and financial bids and correspondence with bidders- Draft basic contracts and requests for proposals using established templates and Contract Review Committee (CRC) justifications and reports for review and finalization- Assist in the preparation of complex contracts- Reviewed authorization of signature of purchase orders or contracts that exceed the delegation of authority of Managers, in country PAHO/WHO Representatives and Center Directors to determine whether the justification and the information provided are adequate, solicited additional information from country offices and made sound recommendations

- Provide technical advice on transportation issues during all phases of the procurement cycle to include guidance on methods of shipment, packaging requirements, routing and timing of shipments, handling of restricted and perishable commodities, export and import licenses, freight and insurance rates - Administer complex orders and contracts to ensure compliance with delivery terms or performance schedule and other contract terms and conditions issued at PAHO headquarters, PAHO regional offices and 35 Member States in accordance with policies and best practices- Contract administration and close out of high value, highly perishable goods (DT, DPT, MR, MMR, Influenza (seasonal) vaccines, etc.) up to $3.5 million dollars- Review procurement documents for compliance with contract terms and authorize the payment of suppliers, moving companies and freight forwarders invoices- Correspond with PAHO country offices, Ministries of Health and suppliers in both English and Spanish to ensure satisfactory progress, assure compliance with terms and conditions of the contract, and to identify problems that threaten contractor’s performance- Identify areas of improvement and streamline processes and serve as a mentor to new personnel on handling high-value and perishable commodities- Assist in the selection of contractors and participate in negotiations of agreements on rates and charges for services- Issue instructions to freight forwarders in the U.S. and other countries to ensure appropriateness of technical specifications- Discuss with suppliers and freight forwarders current problems, general policies and suggestions to improve performance, special requirements, invoicing, claims and receipt of payments- Provide guidance regarding filing claims for lost, damaged, short and/or incorrect shipments and negotiate settlements with suppliers- Monitor freight rates and other charges to ensure that the lowest rates are charged