Robert Magallanes Email & Phone Number

Auckland, Auckland, New Zealand

 Checking and matching purchase orders. Solving purchase order variance with PO owner. Processing and receipting creditors’ invoices and credit notes. Suppliers statement reconciliation and follow up missing invoices. Tidying AP inbox and answering queries. Other ad hoc duties as requested.

Melbourne, Victoria, Australia

 Temporarily handling accounts receivable for a month due to sudden resignation of employee. Check if spending proposals of purchase requisitions are valid, approved and properly coded and follow-up for any missing requirements/documents as per provided checklist. Pass out or email valid spending proposals to Procurement Officers for P1 Release approval. P1 Release and process (in SAP) purchase requisitions to create Purchase Orders. Send out Purchase Orders to appropriate supplier and/or requisitioner. Gazette spending proposals over 10K in AusTender. File and maintain a register of purchase requisitions received and created purchase orders.

Melbourne, Victoria, Australia

 Redeployed to Services Australia to help Australians in need impacted by Covid-19 pandemic by processing jobseeker claims.

Melbourne, Victoria, Australia

 As Concur Administrator (managed the Concur system, create employee profile, assist employees and resolve issues, provide advise, training staff, answer helpdesk calls and extract reports). Manage stationeries and process orders.  Manage admin inboxes and action emails. Obtain approvals for invoices and purchase requisitions as well as purchase requisitions creation. Maintain database for storing purchasing information, approval of invoices and purchase requisitions.  Updating contractors’ spreadsheet when a new one is added or a contractor had ceased. Coding of credit card and cabcharges transactions as well as reconciliation. Assist in bookings for domestic and international travels. Liaise with supplier as required (i.e. contractor payment enquiries). Make credit card purchases and payments when requested and manage direct debits. Assist with hospitality events (i.e. paper work, room setups, catering, etc. as well as FBT inputs for Bureaus vehicles). Prepare journals as requested

Melbourne, Victoria, Australia

 Check and insure that staff travel allowance request and reimbursements claims are authorised. Checks for relevant account codes and cost centre. Processing of staff travel allowance and expense reimbursement. Receipting customer payments and banking cash and cheques that have been receipted. Petty cash request processing, cash handling and reconciliation Processing credit card payments Processing weekly payment runs Answering queries and other ad hoc task as required.

Melbourne, Victoria, Australia

 Identifying bank payments & preparing receipts listing Prepare bank reconciliation Processing customer invoices and emailing them to customers Uploading posted invoices for Chevron & BHPB to their respective ARIBA portals Follow up overdue customer invoices and prepare collection notices Sending statement to customers Scanning invoices to server, filing and preparing checklist making sure all invoices issued are received. Prepare monthly doubtful debt report Prepare monthly movement receipts reconciliation Prepare deferred revenue journal and deferred revenue reconciliation Processing request for customer creation and answering queries Posting accruals, journals and other month end processes

700 Collins Street, Mebourne, Australia

Duties:Under general direction, undertake one or more of the following,1. Maintain a database of financial information, ensuring that information in the database is regularly entered and accurately maintained. Undertake complex and simple data entry into a financial system, including the parking and processing, examination and reconciliation of all financial information.2. Examine accounts for payment in accordance with the Public Governance, Performance and Accountability Act 2013 (PGPA Act), Accountable Authority Instructions (AAIs) and Operational Guidelines (OGs) as required.3. Provide advice and assistance to all stakeholders as to whether financial transactions, cost centres, tax input credits and financial delegations (spending proposal approvals) have been properly exercised and approved.4. Liaise with vendors, suppliers and staff, as necessary, to clarify the purchasing processes and answer all queries from Programs, management, vendors and clients concerning those activities.5. Undertake and follow-up on investigations, reconciliations and/or enquires as directed.6. Comply with all Bureau work, health and safety policies and procedures, and take reasonable care for your own health and safety and that of employees, contractors and visitors who may be affected by your conduct.7. Be aware of, and apply as necessary, the principles and practices of the various elements of the Bureau's Social Justice Strategy.

Auckland, New Zealand

 Process employee claims manually and through Spendvision on an accurate and timely basis in accordance with the company policies. Process EFT payments to employees through corporate online for all staff. (New Zealand, Australia & Singapore). Interface employee expenses on Master card and Travel card from Spendvision to Technology One. Process suppliers invoices on an accurate and timely basis in accordance with the company policies and to process the payment through corporate online. Responsible for cash, cheques and credit card receipting as well as in banking. Assist in the month end process Perform other regular or irregular duties as assigned by Corporate Accountant.

Auckland, New Zealand

 Coding and processing high volume invoices (about 6,000 plus invoices per month) Liaising with department heads and clinics for authorisation of invoices Processing EFT payments (local and international) Follow up with credit card holders for expense submission and coding Prepare bank and credit card reconciliations Setting-up vendors Processing journals for automatic payments, direct debits and one-off payments Petty cash reconciliation and processing Suppliers statement reconciliation  Generate and review of monthly payment run Answering queries Filing invoices and other documents Assist in the month end process and perform other duties as required by the Finance Manager/Director

Auckland, New Zealand

 Invoices Processing; matching, batching and coding Liaising with departments head for authorisation of invoices Bank and credit card reconciliations Filing of invoices and other documents Generate payments (local & overseas) through manager’s cheque issuance, monthly cheque run and direct credit paymentsRecall ( Petty cash handling and processing Suppliers statement reconciliation Assist in the month end process and perform other duties as required by the Finance Manager

Auckland, New Zealand

 Data entry and barcodes scanning

Auckland, New Zealand

Cebu, Philippines

Cebu, Philippines

Graduate Diploma In Accounting, Accounting And Finance, Graduated

Bachelor’S Degree, Accounting And Finance, Graduated