Robert Mcdevitt Email & Phone Number

Contracted to the United States, Securities Exchange Commission.

Executive Administrative Assistant to Head of Neurodegenerative Diseases Research Unit & Head of MS&I and GND RUs• Calendar management• Using the different in-house programs • Vendor management• Field glass time reporting • Concur – travel and expense reporting. • Travel, both domestic and international • Expense reporting • On boarding & off boarding staff • Budgeting • Conference tracking domestic and international.

Assist in preparation of Health Information Technology (HIT) Council meetingsPrint and disseminate meeting materials via email and printProvide back-up support to the office of the Secretariat Chief Information OfficerResearch and plan the SCIO’s travel to national conferencesMaintain contractor database for payroll purposes

Boston, Ma, Us

In Office Operations:Maintained supplies and office equipment; scheduled recycling pick-upsPrepared for office closing in concert with the building management companyDesktop and network administrator for officeSupervised front desk staff; delegated daily tasks and projectsWrote and distributed weekly office electronic newsletterIn Human Resources:Reviewed job postings, screened applicants and performed reference checksScheduled interviews with appropriate office managersMaintained Job Tracker database of candidatesPerformed candidate on-boarding / off-boarding

Boston, Ma, Us

Palo Alto, Ca, Us

Provide executive level administrative support to two senior level R&D Directors. Primary responsibilities include heavy calendar management from daily meeting scheduling, to weekly and monthly staff meetings, technical talks and company meetings spanning several time zones. Plan and book international and domestic business travel. Plan office all hands meetings and coordinate all meetings needs from AV equipment to catering. Expense report processing; generate check requests and requisitions. coporate event planning including summer outing and holiday party for the Cambridge office. Arranged and coordinated training programs for office staff, interview training and various technical training as needed by R&D.

•C-level Executive Assistant Duties: Provided executive level support to Chairman, President, and other members of the senior management team on an as-needed basis. General responsibilities included processing/reconciling time & expense reports, scheduling domestic & international travel, general schedule management, and meeting coordination. Reviewed and approved all staff expense reports on behalf of the President, managed and tracked firm-wide staff vacation schedules, and assisted in RFP production upon request. Organized quarterly Boston Office social events as part of an ongoing morale effort. •Office Manager Duties: Managed day-to-day operations of the Boston office. Acted as liaison between the company and building management. Responsible as “first contact” for all emergencies pertaining to the office and its operations. Managed space allocation including work stations, file allocation and supplies storage. Monitored current levels of office & kitchen supplies and replenished when necessary, including the management and approval of special orders. Worked with IT staff to ensure new hire workstation needs, which entailed data ports, phone lines, and required pre-loaded software. Managed all office-related security including electronic key pad equipment. Led logistical efforts and managed the closing of Silver Oak Boston office location relocating to the CGI offices in Andover and Canton, MA. Tasks included office equipment relocation, staff location reassignments, and all IT-related transitioning.

Cambridge, Ma, Us

•Performed administrative and office management duties for a ten-person project team working on the Stata Center (a $500M construction project to build a new science laboratory at MIT.). •Negotiated services interdepartmentally and with external vendors, supplies, cell phones, office equipment repairs and movers. •Scheduled meetings for all team members with outside consultants, contractors and in-house senior administration. Arranged all team travel including processing advanced payments and expense reports. Negotiated and achieved lowest travel & hotel pricing in numerous locations throughout the country for team travel. Processed all requests for information from inside and outside sources and greeted and set-up tours of the Stata Center project while under construction, including donors, visiting dignitaries, MIT staff and alumni.•Managed two separate office moves. Issued RFPs & facilitated subsequent negotiation processes. Managed all IT transitions & upgrades as well as planned and organized new spaces. Monitored and processed project purchase orders, change orders and invoices pertaining to the project.

Managed a national fundraising call center. Interviewed and trained all personnel on all campaigns. Administered a recruitment plan and worked with various publications. Maintained all employees’ records and established a health care program for the employees of the company. Scheduled and coordinated team update call times and participants across multiple time zones to maximize ability to meet projection targets. Enforced quality control via random monitoring of callers, identifying potential areas of improvement in caller quality and working with callers to improve and fine-tune their verbal communication skills. Managed efficiency & projection reporting for all caller and programs by tracking relevant data and presenting data analysis using Microsoft Excel – driven statistical reporting

Education record

Education record