Roberta D. Email & Phone Number

Airdrie, Ab, Ca

Calgary, Alberta, Canada

• Assist Construction Manager and Chief Inspector daily with Transfer of Prime documentation while keeping team members up to date on designation of prime status.• Receiving scheduling requirements from prime contractor and converting into a custom developed look ahead type schedule and submit bi-weekly to stakeholders.• Acquire LEMS from field inspectors and review prior to submission in a timely fashion.• Assist other team leads with administrative tasks• Receive correspondence from prime contractor through Aconex and upload into SharePoint as well as printing, securing signatures on Daily Reports from Chief Inspector and upload into SharePoint. • Maintain Aconex systems by accurately providing document number for pay certs, changes notices and other contracts and other correspondence.• Initiate the hiring process of inspectors through a third-party supplier while ensuring practices are adhered to such as living out allowance, expenses etc.• Compile HSSE Reports and distribute to stakeholders.• Build complex organizational charts through Visio.• Organized and managed the full spectrum of the corporate event planning, including catering arrangements, and media requirements.• Successful working in teams as well as independently• Detail oriented and hard working• Ability to succeed in high stress and mentally demanding situations• Multi-tasker with good organizational and time management skills• High achiever that takes pride in a job well done and ensuring clients’ needs are met• Excellent proofreading skills• Effective written and verbal communicator• Highly effective at quickly building rapport and trust with people• Excellent at building and nurturing great business relationship• Proficient Computer Skills: Aconex, Oracle, SharePoint, Windows, Mac, MS Office, Social Media, Visio, PowerPoint.

Airdrie Ab

EFCO Canada, Airdrie, ABAdministrative Assistant, 2008 - 2018Provided administrative and business support to executive level staff for a concrete formwork company with annual revenues of $220M. Modeled exceptional communication skills, flexibility, and a can-do attitude to maintain the professional face of the organization.• Prepared confidential reports, presentations, and correspondence for company executives.• Conducted research to prepare, gather, and proof briefing materials, agendas for all executive level meetings.• Catalogued and indexed consolidated files and documents and created an efficient system and process for maintaining files.• Provided key support with travel arrangements, completing expense reports, coordinating meetings, and offsite conferences, including venue research and selection and management of logistical arrangements. • Negotiated competitive freight rates on behalf of the customer and ensured seamless logistics for shipping and receiving, including reconciling customs documentation.• Leveraged strong knowledge of technology to properly maintain and maximize the use of the operations systems. • Organized and managed the full spectrum of the corporate event planning, including catering arrangements, and media requirements.• Identified opportunities to streamline processes and procedures and initiated the request for approval to implement, resulting in reduced costs, time, and resources.• Primary administrator for decentralized human resources; executed personnel needs including facilitating new hire orientation, disseminating company policy and benefit information and orchestrating the hiring process.

Calgary Ab

NORTHWEST TANKLINES, INC, Calgary, ABPayroll Administrator/Administrative Assistant, 2006 – 2008Performed the job duties of two functions for a private trucking company; full administrative support to four senior managers and payroll administration for the drivers.• Coordinated all company communications and announcements.• Conserved executive's time by reading, researching, and routing correspondence; drafting letters and documents, and collecting and analyzing information.• Provided historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.• Conducted all new-hire employee orientations and ensured all required paperwork and forms were completed correctly and turned in.• Reviewed the health and welfare benefit contributions and paid union dues and certify accuracy.• Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing orders.• Leveraged the Fleet Management System to calculate the collected fuel costs and maintenance charge backs to validate accuracy.• Documented required regulatory data, completed and submitted to government reporting agency.• Translated data into the company’s accounting software application and prepare for bank drop.• Transacted all necessary payroll tasks to ensure drivers are paid on time and without errors.

Winnipeg, Canada Area

Held various administrative, customer service and sales support positions for a communications service provider.