Robert (Bobby) Pabon Email & Phone Number

New York, United States

London, GB

• Ensured efficient management of assets – managed, maintained and supported the reliability of the systems, equipment, properties and assets in the facility in conjunction with building management
• Maintained and operated a 42,300 square foot facility – managed resources including budget, staff, contractors, consultants and finances in support to the VP of Facilities
• Managed contracts, contractors, and procurement functions and provided support for the facility’s budget
• Coordinated with the business management team and property management firm Jones Lang LaSalle to provide best business practices ensuring that the services and processes supporting the organization operate efficiently
• Managed essential central services such as reception, security, maintenance, mail, archiving, cleaning, and recycling
• Coordinated with senior Management on planning best allocation and utilization of space and resources for new sites, or re-organizing current premises resulting in savings of over $3 million in space leasing fees

• Managed an office space of over 42,300 square feet with 300 employees, with a staff of 3 direct reporting employees
• Managed a secondary office space of over 18,000 square feet with 125 employees, with a staff of 1 direct report
• Managed, maintained and supported the reliability of the systems, equipment, properties, and assets in the facility
• Processed vendor-related invoices for office equipment, office supplies, food, and car services to ensure they remained within the company's budget allocation parameters
• Managed and approved payroll for facilities staff via Peoplesoft software
• Planned and scheduled all work activity, projects and tasks for staff

• Maintained inventory control system for all office equipment and supplies
• Maintained and upgraded the computer-based energy management system, work order, and preventative maintenance program
• Responsible for the efficient cataloging and filing of all Fund of Fund and Custodial files for quick and easy retrieval during yearly audits
• Responsible for the overall maintenance of the office and reporting any issues to the Office Manager
• Maintained and managed the records retention department

US

• Managed three departments including the Copy Center, Mail Room and Shipping/Receiving servicing over 2000 employees in a 365K square foot facility
• Supervised 8 direct employees. Ensured efficient and quality customer service to a clientele of over 2000.
• Maintained budgets and equipment inventory. Accountable for thousands of dollars in computer equipment.
• Communicated with vendors regarding couriers and messengers.
• Acted as a liaison between the departments and senior management of the real estate and facilities group. Also acted as a liaison between the vendors and the corporation.
• Implemented the Pitney Bowes Desktop Express/Ascent/ Arrival System, which saved millions in shipping costs annually.

US

• Directed the activities of the entire office floor for 125 clients.
• Dealt with H.R. procedures (Liaison for clients) i.e. (transit checks, direct deposit, and all medical and dental forms).
• Supervised the Shipping and Receiving Clerk as well as the Receptionist.
• Worked closely with vendors for office supplies, equipment and vending supplies.
• Accurately allocated costs for several departments. Handled accounts payable processing of invoices.
• Managed all purchasing and shipping and receiving functions. Tracked and maintained the mail budget.