Robert Jervay Email & Phone Number

Raleigh, Nc, Us

Raleigh-Durham-Chapel Hill Area

• Support to Chief Medical Officer and three (3) Sr. V.P. Operations (and backup other Sr.EA execs) with the day-to-day administrative tasks• Daily HEAVY HEAVY scheduling / calendar management & inbox review involving multiple leadership across hospital and university• Collaboration on multiple high-priority short term / long term initiatives - manage time and prioritize multiple projects in a fast-paced environment• Prepare detailed agendas, reports, presentations, and other important materials – take minutes, note and track action items• Handle sensitive information with good judgement and discretion • Cross-Functional communication and collaboration with leadership, teams and assistants across the hospital and university and external organizations and universities• Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout • Excellent teamwork and interpersonal skills, collaborative and supportive of other team members and leadership• Manage and prioritize high volume flow of over 400 incoming and outgoing daily emails, invites and requests

Greater Los Angeles Area

• Department liaison and support to ten (10) faculty members, four (4) managers, fifty (50)-plus staff members across three separate facilities including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.• HEAVY management of multiple calendars and schedules; setting meetings and resolved scheduling issues. Managed contacts• Responsibilities included managing access to director/chair and filters distractions. Manages communications by prioritizing incoming requests, responds to requests or brings to the attention of the director/chair. Monitors future commitments and ensures director/chair remains on track with meeting preparation. Provides direction and guidance to staff and students as needed. Establishes and maintains office and recordkeeping systems and procedures. Reviews and prioritizes all incoming correspondence - Determines actions required and follows• Coordinated completion of annual reports, kept staff on track to meet deadlines, assembled information, finalized and submitted reports. Ensured University formats were followed.• Maintained Faculty & Staff licensing & membership renewals• Works with outside institutions (Govt., private, corporate) to schedule travel to invited lectures, conferences, meetings, etc. Requires remote decision making to keep projects on track. Gathers and submits necessary documentation for travel reimbursement.• Facilitates onsite onboarding of new faculty and staff. Including documentations, screening, equipment ordersLiaise with building ownership/management, building engineer, other tenants, parking and security for any/all building related matters.

Pasadena, California, United States

Support V.P. of Planning & Buying, V.P. of Global Product Strategy, five Directors, and three managers • Coordinate/confirm all calendar matters, including internal/external meetings, and conference calls and video conferences over multiple time zones, managing all scheduling conflicts for very busy executives. • Coordinated and executed aspects of meetings and events- able to plan and execute on and off site lunches, dinners, events etc. from beginning to end.• Prepared materials such as agendas, reports, handouts and presentations. Assist with meeting set up and break down including catering • Prepared reports for manager review and/or meetings by collecting and analyzing information for various personnel and/or databases• Handled sensitive/confidential departmental and organizational matters with professional discretion• Attended meetings to record minutes, track agendas, agreements and coordinate action items• Coordinated administrative and logistical arrangements for conferences, conference calls and other events • Supported basic office functions as required (i.e. review and distribute mail, file, and order supplies, make copies, answer, screen and handle telephone calls.) • Prepared, filed and tracked expense reports, correspondence, purchase orders and authorizations. • Made and managed all travel arrangements (international and domestic) and trip oversight (flight, hotel, car, meeting coordination) • Coordinated events on site and off site - able to plan and execute on and off site lunches, dinners, events etc. from beginning to end. • Interfaced with various Disney departments and external organizations. • Maintained high standards of confidentiality with respect to all matters and documents. • Assisted in the creation of presentation materials and communications (i.e. understand and translate information into most concise format, etc.) • Perform other administrative duties or assist with special projects as requested

Greater Los Angeles Area

• Maintained complex, heavy calendar / schedule by planning and scheduling meetings, conferences, teleconferences, and travel.• Monitor Executive’s emails, reconciled expense reports monthly, typed correspondence, etc.• Compose memos and correspondence for supervisor’s review and signature• Coordinated and arranged all aspects of domestic travel, including flights, cars, hotels and agendas• Prioritize and manage tasks between all leads in a fast pace work environment• Processed departmental payroll on bi-weekly basis• Coordinated and executed all aspects of meetings and events, both on and off-site . Prepared materials such as agendas, reports, handouts and presentations. Assist with meeting set up and break down including catering• Prepared reports for manager review and/or meetings by collecting and analyzing information for various personnel and/or databases• Coordinate complex / detailed travel arrangements and registration for meetings and conferences • Developed templates for information gathering and tracking for the new Regional Rewards and Recognition program for Inpatient Care, Med/Surg and Maternal Child Health, and Unit Based Teams data• On-boarded all new departmental employees. Created on-board process checklist to ensure smooth flow and condense process time. Organized and participated in departmental N.E.O.• Coordinated and prepared agenda and reports for Regional Council and other committee meetings; take meeting minutes. • Trains staff on KP related websites such as Onelink, Meeting Room Manager, Ariba, and eProcurement systems• Communicates with all levels of management and produces on-time project delivery • Ensured continued operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Scottsdale, Az

• Responsibilities included (but not limited to) providing executive admin support to CEO & CFO, completed low-level A/R on accounts, and HR Generalist responsibilities• Reconciled personal and business expense reports for CEO & CFO.• Ran daily and weekly A/R & A/P, Sales, and project status reports using excel. Formatted to show trend.• Daily meetings with CEO & CFO to review project status and AR/AP reports (Excel) for the current day as well as update on results from previous day. Sorted by balance or past due date or project amount• Created and submitted proposals/contracts (using MS Word) to new clients. Performed detailed 4-tier review process on documents which included proof-reading and formatting to ensure correct compliance• Screened and sorted incoming and outgoing correspondence • Created outgoing correspondence for mass mailings and email blasts to current and prospective clients using MS Word and SalesLogix• Frequent interface with all staff members and provided assistance, guidance and instruction as needed using positive reinforcement• Scanned and organized all client related documentations and in-house related documentation into electronic storage for backup

Scottsdale, Arizona Area

• Responsibilities included (but not limited to) providing Personal Assistant and executive admin support to CEO • Reconciled personal/residential bills with Quick Books. Maintained and created expense reports, petty cash flow reports for CEO• Maintained complex, heavy calendar / schedule by planning and scheduling meetings, conferences, teleconferences, and travel• Oversaw home maintenance on multiple properties (AZ, CA & OR), liaison between vendors, clients, subcontractors, effectively maintained personal calendar• Fueled and serviced multiple high-end vehicles as needed. Maintained accurate/up-to-date logs of vehicle services and expenses Coordinated with out-of-state vendors on personal boat and aircraft • Utilized ongoing in-home task / project list from CEO and spouse.• Responsible for planning logistics for international and domestic travel (both private and commercial): provided detailed itineraries with contact information, agendas, entertainment and dining reservations• Hired and coordinated with event planner for large in-home events/parties ranging from black-tie events, super bowl and birthday parties• Provided transportation (and accompanied) various events and appointments for two elementary-age children • Ensured house, grounds, and pool were clean and well-kept; managed and trained staff, including all subcontractors such as housekeepers, pool service, gardeners, etc.• Household errands included pick-ups and drop-offs, stocking all supplies including groceries.• Intermittent house cleaning between regular housecleaner visits as needed. Special care for silver and antiques.• Wardrobe Management included ensuring clothing is laundered and dry cleaned when necessary. Kept shoes clean, polished and stored.• Provided chauffeur services when requested as needed.• Maintained confidentiality ,discretion, and maintained highest level of professionalism• Experience with Crestron home automation software

Scottsdale, Az

• Compiled information from other direct reports for highly detailed weekly reports (using MS Excel) that were reviewed by Executives during the Executive meeting and monthly during Board Meetings• Provided weekly tracking report containing information / tasks given to other personnel for follow up • Resolved problems requiring in-depth knowledge of projects in progress • Acted as liaison between staff members and Executive team • Managed and coordinated scheduling of Executives/V.I.P meeting rooms including electronic scheduling, equipment coordination, assistance in using equipment, and maintaining room's orderliness• Performed all administrative tasks including transcribing, formatting and proofreading confidential correspondence, preparing proposals and reports using MS Excel and MS PowerPoint, scheduling appointments using MS Outlook and maintaining confidential files and other material essential for use• Completed online and physical expense reporting• Organized and maintained complex schedule including appointments, meetings, and conference calls using Microsoft Outlook Calendar and Blackberry• Composed, proofed and edited outgoing confidential correspondence and presentations from C.O.O. and direct reports • Worked on Saturday, one-on-one with C.O.O. to review previous week and prepare for upcoming week

Canoga Park, Ca

Los Angeles, California, United States

Executive Assistant to EVP & C.A.O.

Greater New York City Area / Los Angeles / Atlanta