Robert Jervay Email & Phone Number

Raleigh, NC, US

Raleigh-Durham-Chapel Hill Area

• Support to Chief Medical Officer and three (3) Sr. V.P. Operations (and backup other Sr.EA execs) with the day-to-day administrative tasks
• Daily HEAVY HEAVY scheduling / calendar management & inbox review involving multiple leadership across hospital and university
• Collaboration on multiple high-priority short term / long term initiatives - manage time and prioritize multiple projects in a fast-paced environment
• Prepare detailed agendas, reports, presentations, and other important materials – take minutes, note and track action items
• Handle sensitive information with good judgement and discretion
• Cross-Functional communication and collaboration with leadership, teams and assistants across the hospital and university and external organizations and universities

Greater Los Angeles Area

• Department liaison and support to ten (10) faculty members, four (4) managers, fifty (50)-plus staff members across three separate facilities including: assisting with special projects; designing and producing complex.
• HEAVY management of multiple calendars and schedules; setting meetings and resolved scheduling issues. Managed contacts
• Responsibilities included managing access to director/chair and filters distractions. Manages communications by prioritizing incoming requests, responds to requests or brings to the attention of the director/chair..
• Coordinated completion of annual reports, kept staff on track to meet deadlines, assembled information, finalized and submitted reports. Ensured University formats were followed.
• Maintained Faculty & Staff licensing & membership renewals
• Works with outside institutions (Govt., private, corporate) to schedule travel to invited lectures, conferences, meetings, etc. Requires remote decision making to keep projects on track. Gathers and submits necessary.

Pasadena, California, United States

• Support V.P. of Planning & Buying, V.P. of Global Product Strategy, five Directors, and three managers
• Coordinate/confirm all calendar matters, including internal/external meetings, and conference calls and video conferences over multiple time zones, managing all scheduling conflicts for very busy executives.
• Coordinated and executed aspects of meetings and events- able to plan and execute on and off site lunches, dinners, events etc. from beginning to end.
• Prepared materials such as agendas, reports, handouts and presentations. Assist with meeting set up and break down including catering
• Prepared reports for manager review and/or meetings by collecting and analyzing information for various personnel and/or databases
• Handled sensitive/confidential departmental and organizational matters with professional discretion

Greater Los Angeles Area

• Maintained complex, heavy calendar / schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Monitor Executive’s emails, reconciled expense reports monthly, typed correspondence, etc.
• Compose memos and correspondence for supervisor’s review and signature
• Coordinated and arranged all aspects of domestic travel, including flights, cars, hotels and agendas
• Prioritize and manage tasks between all leads in a fast pace work environment
• Processed departmental payroll on bi-weekly basis

Scottsdale, AZ

• Responsibilities included (but not limited to) providing executive admin support to CEO & CFO, completed low-level A/R on accounts, and HR Generalist responsibilities
• Reconciled personal and business expense reports for CEO & CFO.
• Ran daily and weekly A/R & A/P, Sales, and project status reports using excel. Formatted to show trend.
• Daily meetings with CEO & CFO to review project status and AR/AP reports (Excel) for the current day as well as update on results from previous day. Sorted by balance or past due date or project amount
• Created and submitted proposals/contracts (using MS Word) to new clients. Performed detailed 4-tier review process on documents which included proof-reading and formatting to ensure correct compliance
• Screened and sorted incoming and outgoing correspondence

Scottsdale, Arizona Area

• Responsibilities included (but not limited to) providing Personal Assistant and executive admin support to CEO
• Reconciled personal/residential bills with Quick Books. Maintained and created expense reports, petty cash flow reports for CEO
• Maintained complex, heavy calendar / schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Oversaw home maintenance on multiple properties (AZ, CA & OR), liaison between vendors, clients, subcontractors, effectively maintained personal calendar
• Fueled and serviced multiple high-end vehicles as needed. Maintained accurate/up-to-date logs of vehicle services and expenses Coordinated with out-of-state vendors on personal boat and aircraft
• Utilized ongoing in-home task / project list from CEO and spouse.

Scottsdale, AZ

• Compiled information from other direct reports for highly detailed weekly reports (using MS Excel) that were reviewed by Executives during the Executive meeting and monthly during Board Meetings
• Provided weekly tracking report containing information / tasks given to other personnel for follow up
• Resolved problems requiring in-depth knowledge of projects in progress
• Acted as liaison between staff members and Executive team
• Managed and coordinated scheduling of Executives/V.I.P meeting rooms including electronic scheduling, equipment coordination, assistance in using equipment, and maintaining room's orderliness
• Performed all administrative tasks including transcribing, formatting and proofreading confidential correspondence, preparing proposals and reports using MS Excel and MS PowerPoint, scheduling appointments using MS.

Canoga Park, CA

Los Angeles, California, United States

Executive Assistant to EVP & C.A.O.

Greater New York City Area / Los Angeles / Atlanta