Department Administrator
CurrentROLE SUMMARY:Assisting the Department Leader in people, financial, communication, environmental, health and safety management.Providing administrative support to the entire department staff, and coordination with the organization's cross-functional unit as well.KEY RESPONSIBILITIES:Human resource management♠ New employee on boarding - Conducting orientation and coordination♠ Directing and aligning employee - Facilitating yearly Management implementation plan.♠ Team building - Organizing open day, air session and cultural capability events♠ Learning and development - Conducting training for literacy training course♠ Learning and development - Conduct assessment and interview the employees for career development program♠ Learning and development - Ensuring that ELearning training course assign to employees are completed on time.♠ Performance review - Assisting Leader in conducting employee performance reviewFINANCE - Accounts and cost management♠ Forecasting - Department annual budget♠ Monitoring - Overseeing the GL Accounts♠ Inventory - Ensure the following; proper storage, ordering, receiving and data updates of materials.♠ Procurement - Ensure that purchasing of materials are budgeted and aligned with the market price.♠ Documentation - Ensure that all inbound and outbound materials and updated in SAP, in order to have accurate reports.Administrative activities♠ Arranging vendor's visit visa, gate pass, accommodation and transportation.♠ Drafting email correspondence ♠ Drafting business report♠ Organizing and coordinating business meeting♠ Scheduling of conference room♠ Travel management assistance♠ Business expense assistance♠ Receiving and conveying message or information trough email, telephone and radio.♠ Filing business document♠ Facilitating employee annual, unplanned, sick and other leaves.♠ Releasing overtime - Conduct cross checking to applied overtime before leader's approval
