Robin Chavez Email & Phone Number

Tracy, California, United States

Processed all new orders received via ERP system Invoiced customers, processedPurchase orders intoQuickbooksProcessed all time cards weekly intoExcelAnswered phones Entered production hoursMaintained allFiles AP AR shipping & receiving logs and invoicesKept current employee filesProcessed weekly check run

Livermore, California

Process commercial contracts via New Solutions, Oracle and Customer Support.Upload estimator price sheets and mark ups to the Control Management team for contract review. Once approved submit contract for processing and billing. Assist in processing checks received for Accounting.Process Cal Certs when requested by builder project manager.

Livermore, California

Process /enter sales orders from PO’s. Process batch tickets, invoice customers into Oracle ERP system. Customer SupportVia phone and email. Prepare and process customer open order repots for assigned account via excel. Perform misc tasks ie: filing, power point charts, update employee job descriptions for Human Resources.

Livermore Ca

•Manage daily office activities including maintaining office supplies and equipment, building maintenance, answer phones, and shipping/receiving.•Provide general support for Branch Manager and Sales Representatives and serve as liaison for office communications and correspondence with corporate office.•Prepare all office and sales representative expenses and sales logs and create monthly sales reports for corporate office.•Process branch sales orders, purchase orders, invoices, and make weekly bank deposits.•Maintain client and vendor files and provide client support and collections where necessary.•Plan all office events including coordination of quarterly service training classes.

•Responsible for uploading insurance appraisal documentation to third party insurance companies web portals via our internal ATS system.•Processed invoices and accounts receivables for monthly reconciliation and reporting.•Placed and handled company collections calls, including problem resolution and updating communications files.

Mountainview, Ca

•Provided support for two executives including managing complex calendars, coordinating meetings, conference calls and monthly/quarterly board meetings, arranging business travel, answering phones, prioritizing email, prepared letters and memorandums, and managed the office operations for 30+ employees.•Prepared itineraries and arranged air travel, hotel accommodations, and ground transportation for CEO and sales team.•Prepared and processed executives expense reports, including credit card reconciliation and making weekly bank deposits.•Maintained executive, employee and company shareholder files, including providing documentation to attorney’s office upon request.•Coordinated company events and off-sites and assisted Marketing Director with preparation for company trade show presence.•Maintained office supplies and equipment, coordinated company office relocation, furniture orders, and served as point of contact for building management.

Livermore, Ca

•Provided executive support to the CEO and served as liaison for staff of 20+ employees.•Managed executive’s calendar, coordinated internal/external lunch meetings and conference calls, managed correspondence and communications, and arranged business travel.•Managed office operations including scheduling UPS and FedEx shipments, maintaining office supplies and equipment, and coordination of company office relocation.•Updated company’s database and maintained contract and employee files.•Coordinated all trade show logistics, including preparation and distribution of press release announcements