Maintains positions in the recruiting system (iCims) to ensure compliance with policies and procedures (open/close as needed).Assists with updating and creating new job descriptions.Assists with posting jobs via job boards, career sites, state workforce sites, etc.Schedules, coordinate interviews with candidates for hiring managers.Maintains master list of job postings.Maintains accurate records on applicant status and provides timely responses to applicants and hiring managers.Assists with processing & tracking offer letters and follow up on missing documentation with candidate as needed.Assists with preparing New Hire Packets for HR for pre-employment drug & background screenings.Provides quality customer service to both internal employees and external applicants.

Coordinated and scheduled interviews for all candidates, including booking travel as necessaryOwned and maintained weekly open job reports for corporate teamsManaged the candidate experience, supporting multiple TA partners simultaneouslyAssisted TA team with creating new requisitions in the recruitment management toolProvided follow up correspondence to candidates on recruiting status via phone and emailReceived, coded, tracked, and submitted all invoices for the TA teamTracked temporary employees in partnership with external agency partnersOwned post interview debrief meetings, and interview feedback capturePartnered with hiring managers to complete new hire checklist for incoming hiresManaged communication with IT teams to ensure new hires receive equipment prior to start dateConducted reference checks for final candidatesScreened candidates at the associate, supervisor, manager levelArranged and coordinated meetings and events as necessaryBalanced HR Credit Card, tracking expenses across HR and TA

• Developed and updated job descriptions and job specifications• Prepared recruitment materials and post jobs to appropriate job board/newspapers/colleges • Sourced and recruited candidates by using databases, social media • Screened candidates resumes and job applications• Conducted interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule• Onboarded new employees in order to become fully integrated• Completed all online training for new hires• Provided analytical and well documented recruiting reports to the rest of the team• Acted as a point of contact and built influential candidate relationships during the selection process

Developed knowledge of customer groups to effectively target talent acquisition efforts in a cost-effective & efficient manner and determines hiring goals & objectives.Developed innovative, creative a& proactive talent acquisition strategies to meet the business needs of the client group.Coached managers on hiring trends and talent acquisition tools and serves as a trusted business advisor to clients by delivering a value added, consultative talent acquisition service.Leveraged various resources to source qualified candidates using CRM, ATS, job boards, social networks, associations, universities, formal/informal networks, hiring events, etc., to source a diverse candidate pool.Ongoing research on new methods & tools for sourcing talentPipelined passive candidate pool through the use of the CRM toolCreated campaigns to promote positions, events, updates via the CRM toolSupported talent acquisition processes including candidate management, applicant tracking, requisition review, job postings, pre-employment processes, & reporting while managing various talent acquisition projects on a timely basis and within budget.Followed through on all resumes & applications to ensure proper correspondence is sent to candidates.Diversity RecruitmentContinuously researched new diversity tools & make recommendations to both business unit & Human ResourcesReporting Created/ distributed reports to internal stakeholders including but not limited to open requisitions report, new hire report, internal applicant report, team activity report, etc.Ensured accuracy for all talent acquisition reportingCollected, process, & maintain all talent acquisition related invoicesPrepared vendor agreements & maintained/updated vendor list System AdministrationSystem administrator providing Tier 1 Support to talent acquisition team on CRM, ATS, Talent Analytics platforms.Conduct system training for new users & to current users on new enhancements or updates

•Submitted invoices through ARIBA and Expense Reimbursement process of applicant’s travel.•Arranged pre-screening and face to face interview logistics between candidate and recruiters, managers, and HR Business Partners. •Scheduled travel for applicants working with Client Travel Office.•Sent confirmation of travel arrangements and interview schedules to applicant.•Assisted the Talent Management Team with tracking candidates throughout the life cycle of the hiring process including: Requisition editing and routing within Taleo system for approval, sourcing, creating folders for open requisitions, creating interview analysis forms, creating offer letter checklist form which is used during offer stage, orientation, maintaining candidate status within the Applicant Tracking System (ATS).•Maintained Excel spreadsheets with new hires, open requisitions, on hold positions and sourcing strategies.• Launched Hire Right background checks for applicants who have been made an offer, maintain the status, reviewing the background report and informing recruiters of any discrepancies. •Ensured all required pre-hire activities are scheduled and completed to ensure a timely start date.•Assisted recruiters in On-Boarding new hire paperwork•Ran internal applicant report, new hire report and open requisition report in Taleo.

• Managed interview scheduling for an undetermined number of positions in New Jersey and Nebraska offices.• Assisted the recruitment team for all recruiting needs and projects including but not limited to:o Sourcing, phone screens, face to face, virtual interviews, manage multiple calendars while processing heavy scheduling and manage logistics of all recruitment activity.• Coordinated with candidates, hiring managers, recruiters and recruiting agencies to develop interview schedules and travel.• Performed reference checks as needed on candidates for specific roles.• Performed background checks and evaluate results through the HireRight system.• Utilized BrassRing to support recruitment processes (posting and removing external postings).• Utilized various Applicant Tracking systems while conducting data maintenance and complex reports.• Maintained personnel files which include On-Boarding new hire paperwork, salaries and waivers.• Served as the point of contact for candidates during the interviewing process and through the offer being made and accepted by the selected candidate.• Prepared and edited reports and presentations for Global manager in PowerPoint for budgets, department alignments, trainings and instructional tutorials.• Assisted with the training courses held by the Talent Acquisition team including but not limited to:o Ordered supplies, food, set up conference room, assemble materials/handouts and ensure projectors and screens are set up for presentations.• Maintained Excel spreadsheets with budgets, cost analysis and open positions within the OTC division. Updated on daily basis.• Processed purchase orders and invoices on a daily basis through our SRM system.• Managed Outlook calendars and schedules for managers, recruitment team and supports various areas when requested which includes meetings, conference calls and video conferencing.• Scheduled travel and prepare detailed travel itineraries

• Provided support to the regional monitoring group that consists of 170 field monitors throughout the nation which included travelling for two regional meetings on a yearly basis and providing administrative support throughout the meeting. • Processed salaries and expenses within Ariba, ensuring sufficient funds are available and allocating where there is a deficit.• Managed procurement for the regional monitoring network setting up courses, trainings, registrations and licenses for all monitors and managers as well as maintaining the procurement tracker for the end of year budget allocation. • Formulation of survey tracking utilizing e-survey and Checkbox survey making tools.• Prepared meeting minutes for regional teleconferences and post weekly in the ShareWeb program that was accessible to all colleagues.• Maintained PTO calendar for staff as well as manage the headcount associate’s timesheets through the PeopleSoft website.• Was responsible for shipping documents, ordering supplies, making travel arrangements, creating organizational charts and maintaining variable pay goal spreadsheets for senior staff. • Entered new job requisitions and update current posted job orders within the Taleo system.

• Provided administrative support for two staffing recruiters including but not limited to new hire paperwork, setting up testing stations for Microsoft Office, filing, faxing. • Managed weekly payroll for 1,000+ temporary associates collecting timecards, running payroll registers, printing checks, mailing checks, filing weekly folder for various field offices.• Answer incoming calls, maintaining confidential client files, review resumes, conduct phone and in-person interviews, coordinate scheduling of candidate interviews with Hoffman La Roche managers.• Set up orientations for new hires and complete required and federally mandated paperwork, as well as terminate, counsel and coach temporary employees when necessary.

• Processed and issued employee paychecks, statements of earnings and deductions. • Reviewed time sheets, work charts, wage computation, and other information in order to detect and reconcile payroll discrepancies. • Verified attendance, hours worked, and pay adjustments, and posted information onto designated records.• Recorded employee information, such as exemptions, transfers, and resignations, in order to maintain and update payroll records. • Issued and recorded adjustments to pay related to previous errors or retroactive increases. • Kept informed employees about changes in tax and deduction laws that apply to the payroll process.• Completed, verified, and processed forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance. • Compiled statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.