Robin Gallo Email & Phone Number

Santa Ana, CA, US

Remote

United States

United States

Orange County, California Area

• Provide high level support to the President and Principal.
• Prepare and edit correspondence, communications and other documents.
• Attend meetings, record minutes and distribute meeting minutes.
• Perform administrative duties including filing, copying, faxing.
• Review and approval of employees’ timesheets.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Orange County, California Area

• Type, edit and proof all proposals, legal descriptions, ALTA notes and correspondence.
• Interaction with city/county agencies for approval of corner records and to obtain pertinent information for a job site.
• In charge of invoicing.
• Created filing system/maintain company and personnel files.
• Created company templates (i.e. timesheets, field notes, cut sheets).
• Assist in payroll processing.

United States

• Prepared reports, proposals, memorandums and correspondence, including final assembly binding and scanning.
• Arrange travel schedule, book reservations, and complete corresponding expense reconciliation for executive management as needed
• Serves as first point of contact with vendors, clients, guests.
• Maintained accounting, personnel and project files.
• Performed data entry, including staff timesheets, expenses, reproduction log, and vehicle mileage.
• Reconcile payroll.

Orange County, California Area

• Create spreadsheets and input data of environmental lab results.
• Type, edit, and proof reading of reports, tables and other correspondence.
• Interaction with city/county agencies for obtaining permits.
• Prepared reports for clients includes, scanning, copying, binding, creation of CD’s.
• In charge of formatting and uploading reports/lab results into GeoTracker (California State Water Board Website).
• Assist accounting with entry of invoices and checks.

Orange County, California Area

• Supported the Survey Department, including 1 principal and 2 project managers.
• Prepared and submitted expense reports.
• Created documents for clients, cities/counties, including proposals, change orders and miscellaneous correspondence.
• Handled client calls and requests.
• Record and email daily survey schedule to company and clients.
• Coordinate and schedule meetings and taking notes.

Orange County, California Area

• Assist all partners and project managers in the creation and completion of proposals, change order letters, specifications and a wide variety of miscellaneous engineering documents.
• Personal oversight of all written correspondence for clarity, punctuation, grammar and letter structure.
• Client interaction to facilitate meetings and project coordination.
• Management of front office staff.

Newport Beach

Provide administrative assistance to multiple attorneys in the Legal Department.Create and maintain Non Disclosure Agreement and other confidential files.Oversee and train staff for the entry of all NDA's into the electronic legal management database.Coordinate appointments, meetings, and business travel.Supported the Semi Conductor DepartmentExtensive.