Robin Greene Email & Phone Number

Temple City, Ca, Us

Complete weekly timecards for Editors and Independent Contractors.Complete weekly billing, invoicing, and general customer service issues.Other duties include answering phones, handling purchase orders, tracking new projects, and assisting payroll department with timecard calculation and data entry.

Processed invoices (averaging 600 to 800 invoices monthly); Provided refinement and documentation of specialized billing procedures; Generated Projected Sales Reports to ensure that all shipments were billed out; Calculated and applied correct sales tax to invoices; Ran DNB reports and obtained credit references on prospective clients for controller’s review; Assisted with accounts payable data entry, vendor inquiries for payment, and various office duties

entering (coding) invoices received from outside consultants and vendorsMaintained vendor database - entered new vendors and obtained W-9 formsAccounts Receivable - applied payments received from clients to invoices or accountsInvoicing - typed and mailed an average of 250 invoices / statements monthlyBank Reconciliations - reconcile 4 monthly statements received from 2 different banksMonth-end GL Account ReconciliationsProvided customer service to clients on invoice inquiries and collection callsAssisted CPA with year-end closings and tax document preparationEntered Depreciation Schedules from CPA and posted them monthlyAssisted in creating tracking system for monthly invoices & unbilled servicesAssisted in creating a collection policy and letters with CFOTrained all new employees on time capture softwareTrained new accounting employees on Deltek Advantage accounting softwareReviewed monthly data from printing company to ensure accurate monthly billingsWorked with outside consultants in customizing the Deltek Advantage accounting softwarePayroll - calculated payroll and entered it into ADP softwareTyping 60-65 WPMProficient in Microsoft Office Products - Word, Excel, Outlook, PowerPoint, Access, and Deltek Advantage accounting software

Typed all correspondence, memos, and letters for the Health Center Administrator and PhysiciansCoordinated, recorded, and transcribed meeting minutes at all staff and Physicians meetingsDeveloped tables, charts, and formsMaintained employee filesAnswered telephones; typing, and filing. Other responsibilities included participation on planning committee for the company picnic and annual Christmas partyParticipation on the company safety committee