Robin Moss Email & Phone Number

• Scheduler for the Deputy Assistant Secretary (DAS/political appointee). Advise leadership of upcoming deadlines and assist the Policy, Planning & Innovation team with administrative assistance pertaining to the DAS.
• Proofread and finalized control letters, Federal Regulation Notices, Congressional letters, and transcripts for punctuation, grammatical, and content changes/suggestions for DAS’ signature.
• Meetings with managers, notetaker at staff meetings; and post staff meeting notes on our general SharePoint site.
• Maintain SharePoint tracking of internal correspondence for three-level clearances.
• Manage Quicktime as the timekeeper to ensure staff has been VALIDATED & CERTIFIED for each pay periods’ deadline, also responsible for timesheet amendments.
• Prepare and approve travel authorizations and final vouchers in E2.

Washington D.C. Metro Area

• Provides high-level secretarial and administrative support to the DRG Center Director (political appointee), FSO Deputy Director, Deputy Director performing the duties of, and two additional political appointees.
• Serves as the POC for all documents requiring the signature of the leadership
• Works with DCHA Front Office and Agency bureaus/offices to obtain information for preparing briefs, background and other related materials for the principal(s)
• Manages calendars and schedule appointments with key personnel
• Serves as WEB/TA coordinator and timekeeper
• Coordinates and assigns TASKERs to appropriate drafter(s); maintains tracker of incoming correspondence for deadlines and clearances

Washington D.C. Metro Area

• Served as the liaison and confidential assistant to the Senior Coordinator/LWP2, Acting Director/OEC, Supervisory Private Enterprise Officer/BTGx and their internal teams
• Scheduled, coordinated and managed meetings and conference calls with internal staff and others by notifying participants and arranging meetings via Google Docs, email and telephone; notify the Front Office (Lab) of.
• Communicated clearly and effectively orally and in writing with high-level officials within various non-federal and federal offices
• Managed, reserved and scheduled meetings and conferences via the office calendar, in addition to locating and scheduling conference room space
• Arranged and set-up international and domestic conferences calls, and video conferences
• Coordinated and processed domestic and international travel via LTRAMS and E2 systems, as well as communicating with the agency’s travel agency and/or searching the Internet for flight options

Washingon, DC

• Supported the Chief Operating Officer and Chief Executive Officer by managing their extremely active calendar and interacted via email with Board members, Investment Policy Directors, Consultants, etc.
• Provided administrative functions at a nonprofit organization by maintaining and organizing the office environment, including overseeing front desk reception; greeted and directed guest; maintained, ordered and stocked.
• Managed on-site meetings and the office conference room schedule
• Assisted with preparations for meetings (i.e., ordering food, making copies, setting up A/V, etc.
• Reconciled credit card invoices; drafted and finalized correspondence and weekly reports; printed, assembled and shipped materials for meetings and conferences
• Arranged domestic travel arrangements, including hotel and car rental

DC And VA

• Worked on short-term assignments at various law firms throughout the DC Metropolitan area
• Responsibilities included providing administrative and clerical support to several attorneys
• Typed, edited, finalized, photocopied, scanned, and faxed legal documents
• Opened, sorted and distributed mail in compliance with office policy and procedures
• Maintained attorneys' calendar
• Entered time entries

Mclean, VA

• Supported an Of Counsel that specialized in Business/Technology Services with an emphasis on infringement issues, licensing, and structuring of new plans, one Corporate Attorney and one Labor & Employment Law Attorney.
• Received and screened attorneys’ telephone calls; opened, sorted and distributed mail; communicated with inter-office departments and outside vendors; drafted correspondence, charts, spreadsheets; typed, edited.
• Coordinated, arranged and made changes for domestic and international travel by securing airfare, hotel accommodations and car reservations; prepared trip itineraries.
• Maintained daily input of upcoming attorneys’ events in Outlook.
• Prepared TOC/TOA, engagement and billing letters, stock certificates for mergers and acquisitions.
• Scheduled and reserved conference rooms; prepared and organized materials for meetings, conferences and MCLE seminars.

Washington, DC

• Worked on short-term assignments at various law firms throughout the DC Metropolitan area
• Responsibilities included providing administrative and clerical support to several attorneys
• Typed, edited, finalized, photocopied, scanned, and faxed legal documents
• Opened, sorted and distributed mail in compliance with office policy and procedures
• Maintained attorneys' calendar
• Entered time entries

Washington, DC

• Assisted three attorneys that specialized in Alternative Dispute Resolution, Bankruptcy and complex litigation.
• Received and screened attorneys’ telephone calls; opened, sorted and distributed mail.
• Scheduled appointments; drafted, revised, formatted, and finalized legal documents in Microsoft Word and Excel.
• Coordinated, arranged and made changes for domestic and international business trips; prepared trip itineraries.
• Scheduled and reserved conference rooms; prepared and organized materials for meetings and conferences; set up conference calls between attorney and client.
• Read and analyzed incoming memos in order to determine their significance and planned their distribution.

Washington, DC

• Supported one Partner and two Associates specializing in Federal Employment Law and Litigation
• Received and answered telephone calls and directed to appropriate personnel; opened, sorted and distributed incoming mail;
• Composed basic transmittal letters; drafted, revised and finalized pleadings, motions, and briefs in WordPerfect and Microsoft Word; transcribed tapes
• Coordinated and arranged domestic and international business trips by securing airfare, hotel accommodations and car reservations; prepared trip itineraries
• Scheduled and reserved conference rooms in Lotus Notes; prepared and organized materials for meetings; set up conference calls
• Contacted court reporters by sending appropriate correspondence