Robin Moss Email & Phone Number

• Scheduler for the Deputy Assistant Secretary (DAS/political appointee). Advise leadership of upcoming deadlines and assist the Policy, Planning & Innovation team with administrative assistance pertaining to the DAS.• Proofread and finalized control letters, Federal Regulation Notices, Congressional letters, and transcripts for punctuation, grammatical, and content changes/suggestions for DAS’ signature.• Meetings with managers, notetaker at staff meetings; and post staff meeting notes on our general SharePoint site.• Maintain SharePoint tracking of internal correspondence for three-level clearances.• Manage Quicktime as the timekeeper to ensure staff has been VALIDATED & CERTIFIED for each pay periods’ deadline, also responsible for timesheet amendments.• Prepare and approve travel authorizations and final vouchers in E2.• Implemented a tracker in Excel to monitor the activity of incoming correspondence to be cleared by DAS so she can meet all deadlines.• Gather budget estimates from supervisors for continuing resolution and prepare summary reports.• Ensure OT requests and travel plans have been completed and approved by the employee’s supervisor before submitting to the DAS for approval.• POC for purchase requests for expenditures including supplies, lapel pins., transcription services, etc.• Perform administrative tasks including research for FRNs stats, Federal Register stats, and data for accrediting agencies (costs, purposes, etc.).• Post comments onto FDMS system that are received from the negotiated rulemaking sessions.• SharePoint POC to initiate documents for three-level clearances.• Provide high quality customer service while speaking and emailing internal and external customers.• Serves as a backup to other teams with updates to webpages and posting of comments that come in from the negotiated rulemaking.• FEVs Champion 2023 and 2024.• CFC Champion 2024.

Washington D.C. Metro Area

• Provides high-level secretarial and administrative support to the DRG Center Director (political appointee), FSO Deputy Director, Deputy Director performing the duties of, and two additional political appointees; monitor the flow of documents and act as liaison between the principal and USAID senior leadership• Serves as the POC for all documents requiring the signature of the leadership• Works with DCHA Front Office and Agency bureaus/offices to obtain information for preparing briefs, background and other related materials for the principal(s)• Manages calendars and schedule appointments with key personnel• Serves as WEB/TA coordinator and timekeeper• Coordinates and assigns TASKERs to appropriate drafter(s); maintains tracker of incoming correspondence for deadlines and clearances• Processes travel requests and prepares travel itinerary, visa applications, and country clearances • Organizes & prepares materials for meetings and events• Assembles briefers and background materials for key high-level personnel • Drafts emails & correspondence, spreadsheets, & reports for senior management• Assists in managing email flow, ensuring that critical messages and outreach are read and responded to promptly by the appropriate member(s) of leadership• Notetaker of key meetings, including weekly Center’s staff meeting/capture action points, and coordinate follow-up as needed for leadership• Delivers oral presentations to staff relating to issues and concerns• Conducts research, review and analysis of key documentation for the principals• Performs administrative management functions that service and/or fulfill several organizational requirements• Coordinates special projects and serves as team lead to delegate to the Program Support Specialists • Other duties as assigned

Washington D.C. Metro Area

• Served as the liaison and confidential assistant to the Senior Coordinator/LWP2, Acting Director/OEC, Supervisory Private Enterprise Officer/BTGx and their internal teams• Scheduled, coordinated and managed meetings and conference calls with internal staff and others by notifying participants and arranging meetings via Google Docs, email and telephone; notify the Front Office (Lab) of scheduled changes and meeting conflicts regarding similar matters• Communicated clearly and effectively orally and in writing with high-level officials within various non-federal and federal offices• Managed, reserved and scheduled meetings and conferences via the office calendar, in addition to locating and scheduling conference room space• Arranged and set-up international and domestic conferences calls, and video conferences• Coordinated and processed domestic and international travel via LTRAMS and E2 systems, as well as communicating with the agency’s travel agency and/or searching the Internet for flight options • Prepared travel authorizations and vouchers for staff• Prepared briefing materials, spreadsheet reports, and correspondence for meetings• Escorted visitors and new hires in secured government facility; answer internal and external phone calls, as well as escort visitors • Drafted and edited correspondence• Notetaker during staff meetings• Prepared agenda for weekly staff meetings• Searched and secured venue locations in and out of town for meetings and conferences• Maintained team calendar in ASANA; print reports and provide team with updates • Maintained online filing system in Google Docs• Provided back up support to the Front Office (Lab)• Traveled to local and out of town conferences to assist with special project• Assisted with training of new hires and escort them to enrollment and badging • Served as a team player to assist whenever there is a need

Washingon, Dc

• Supported the Chief Operating Officer and Chief Executive Officer by managing their extremely active calendar and interacted via email with Board members, Investment Policy Directors, Consultants, etc.• Provided administrative functions at a nonprofit organization by maintaining and organizing the office environment, including overseeing front desk reception; greeted and directed guest; maintained, ordered and stocked office supplies• Managed on-site meetings and the office conference room schedule• Assisted with preparations for meetings (i.e., ordering food, making copies, setting up A/V, etc.• Reconciled credit card invoices; drafted and finalized correspondence and weekly reports; printed, assembled and shipped materials for meetings and conferences• Arranged domestic travel arrangements, including hotel and car rental• Prepared materials for delivery of speaking engagements in and out of town• Communicated with investors regarding speaking engagements and followed proper procedure to secure a speaking engagement; stayed in constant communication with POC to ensure logistics were met• On hands assistant to help with any logistics at speaking engagements• Updated contact information into Salesforce and Outlook• Data entry of event requests into Salesforce

Dc And Va

• Worked on short-term assignments at various law firms throughout the DC Metropolitan area • Responsibilities included providing administrative and clerical support to several attorneys• Typed, edited, finalized, photocopied, scanned, and faxed legal documents • Opened, sorted and distributed mail in compliance with office policy and procedures• Maintained attorneys' calendar• Entered time entries• Scheduled conference calls and meetings

Mclean, Va

• Supported an Of Counsel that specialized in Business/Technology Services with an emphasis on infringement issues, licensing, and structuring of new plans, one Corporate Attorney and one Labor & Employment Law Attorney. • Received and screened attorneys’ telephone calls; opened, sorted and distributed mail; communicated with inter-office departments and outside vendors; drafted correspondence, charts, spreadsheets; typed, edited, finalized, photocopied, scanned, and faxed legal documents in Microsoft Word and Excel to be filed in District Courts; transcribed tapes.• Coordinated, arranged and made changes for domestic and international travel by securing airfare, hotel accommodations and car reservations; prepared trip itineraries.• Maintained daily input of upcoming attorneys’ events in Outlook.• Prepared TOC/TOA, engagement and billing letters, stock certificates for mergers and acquisitions.• Scheduled and reserved conference rooms; prepared and organized materials for meetings, conferences and MCLE seminars.• Maintained attorneys’ filing system and legal records; conducted research via the internet and internal library.• Ensured travel expenses, attorneys’ daily time, and pre-bills were filed by monthly deadline in Carpe Diem and Excel.• Handled and processed incoming check requests.• Recognized in the “Whistleblowing: The Law of Retaliatory Discharge;” Second Edition, 2005 Cumulative.

Washington, Dc

• Worked on short-term assignments at various law firms throughout the DC Metropolitan area •Responsibilities included providing administrative and clerical support to several attorneys•Typed, edited, finalized, photocopied, scanned, and faxed legal documents •Opened, sorted and distributed mail in compliance with office policy and procedures•Maintained attorneys' calendar•Entered time entries•Scheduled conference calls and meetings

Washington, Dc

• Assisted three attorneys that specialized in Alternative Dispute Resolution, Bankruptcy and complex litigation.• Received and screened attorneys’ telephone calls; opened, sorted and distributed mail.• Scheduled appointments; drafted, revised, formatted, and finalized legal documents in Microsoft Word and Excel.• Coordinated, arranged and made changes for domestic and international business trips; prepared trip itineraries.• Scheduled and reserved conference rooms; prepared and organized materials for meetings and conferences; set up conference calls between attorney and client.• Read and analyzed incoming memos in order to determine their significance and planned their distribution.• Entered attorneys’ time, processed expense reports, and corrected monthly pre-bills in Elite.• Maintained electronic calendars of meetings in Microsoft Outlook; conducted research on the internet; compiled data.

Washington, Dc

• Supported one Partner and two Associates specializing in Federal Employment Law and Litigation• Received and answered telephone calls and directed to appropriate personnel; opened, sorted and distributed incoming mail; • Composed basic transmittal letters; drafted, revised and finalized pleadings, motions, and briefs in WordPerfect and Microsoft Word; transcribed tapes• Coordinated and arranged domestic and international business trips by securing airfare, hotel accommodations and car reservations; prepared trip itineraries• Scheduled and reserved conference rooms in Lotus Notes; prepared and organized materials for meetings; set up conference calls• Contacted court reporters by sending appropriate correspondence• Entered attorneys’ time and processed monthly pre-bills in Carpe Diem; prepared billing documents and shipping labels• Maintained filing system