Robin Fish Email & Phone Number

Us

San Jose, California, Us

• Expense reports using Concur.• Extreme Excel programming and reports.• Calendar management.• Travel arrangements – domestic and international. Visa prep.• Support purchasing tasks.

Put in place the following: processes, equipment, invoicing, reporting, furniture, hiring, travel, and everything that is needed for a start-up office. Do whatever it takes to make the business succeed in the shortest amount of time possible.Calendar management.Greet visitors. Computer setup including VM’s for Mac.Receive shipments from mail carriers and sign for receipt; notify recipients of package arrival and deliver to desk. Prepare shipments through FedEx/DHL; order pickups.Expense reporting with Concur.Event planning.Successful move of the facility to a new location in the same city.Organize meetings onsite and off.Complete ordering through Staples, etc. using PO’s. On-boarding new employees including office setup, computer setup, and I-9 verification.Oversee cleanliness of kitchen and social areas. Maintain break room supplies.Work with counterpart in corporate office to schedule monthly potlucks, emergency First Aid training, informational sessions, etc.Office Management - Manage all administrative and organizational tasks, including scheduling/preparation for meetings, customer visits, candidate interviews, office supplies and office food/beverages.Support purchasing tasks, including issuing purchase orders, check requests, process payments and reconciliation of receipts.Team Activities - Encourage and develop ideas for staff team-building, Plan, budget, manage corporate and employee appreciation events.Purchasing, order management, PO’s, check processing, and expense reporting in Concur. I-9, I-94, I-539, and I-129 on-boarding, photos, and badges for engineers.PowerPoint and Excel reports for the VP’s.Help with IT program/project management, presentations, report-outs, schedule reviews and onsite/offsite meetings.Vehicle coordinator for test and evaluation vehicles.Organize IT “hackathons” and collaborative partnerships with organizations such as Google, and universities.

Palo Alto, California, Us

Contractor short termDocument complex reports using Excel.“Extreme” Calendar management.Travel arrangements. Visa document preparation.Prepare domestic and international ordering and shipments.Place orders through SAP.Maintain the HR job postings.Maintain the worldwide project tracking system on a weekly basis.

Put in place the following: processes, equipment, invoicing, reporting, furniture, hiring, travel, and everything that is needed for a start-up office. Do whatever it takes to make the business succeed in the shortest amount of time possible.Calendar management.Greet visitors. Computer setup including VM’s for Mac.Receive shipments from mail carriers and sign for receipt; notify recipients of package arrival and deliver to desk. Prepare shipments through FedEx/DHL; order pickups.Expense reporting.Event planning.Successful move of the facility to a new location in the same city.Organize meetings onsite and off.Complete office management: events, supplies, confidential information. Complete ordering through Staples, etc. using PO’s. Receive shipments from UPS, USPS, FedEx, DHL, etc.On-boarding new employees including office setup, computer setup, and I-9 verification.Receive all invoices work and materials.Complete proper coding for submission of invoices to Accounts Payable.Complete all Accounts Payable processing needs, including Issue Resolutions and billing questions.Oversee cleanliness of kitchen and social areas. Maintain break room supplies.Work with counterpart in corporate office to schedule monthly potlucks, emergency First Aid training, informational sessions, etc.Help coworkers with lab projects, including scheduling service, general organization and maintenance.

San Francisco, California, Us

Contractor short time.Extreme calendar management for senior executive managing partners.Travel arrangements.Update opportunities and contacts in SalesforceAd hoc reporting.PowerPoint slide decks.

Contractor short term. Pure wave was purchased by Google and was closed.Maintain company-wide documentation relating to Engineering components ECO's and BOM's. Manage SharePoint site of all company information.

Santa Clara, California, Us

Heavy calendar management.Arrange domestic and international travel, itineraries, meetings & calendars. Obtain Visas, letter of invitation.Prepared ad hoc and customized reports and project minutes.Finance auditing, inventory updates, Salesforce and Concur administrator. Expense reporting.Manage special projects and activities as assigned, including many that are proprietary and confidential in nature. Fast pace, demanding heavy workload, with changing priorities.Arranged offsite board meetings, sales and service meetings.Coordinate agenda items, speakers, team building activities, dining options, etc.Create budget, obtain quotes, coordinated agenda, speakers, hotels, catering, transportation, and meeting correspondence all which ultimately adds value to the company while creating a positive experience that builds the camaraderie and harmony of the teams. Coordinate interviews for new hires and or informational interviews.Provide back up support to the Executive Committee on an as needed basis.

Project Management. e.g. Coordinated groups to set up a manufacturing facility in Singapore.Saved $100,000 in labor costs for product refurbishment.Act in Directors behalf.Manage RMA's.Inventory management.Contract review and validation.Prepare Fedex shipments. Prepare documentation for customer returns.