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• Advanced Executive Assistant skills.• File Statements of Information for various state agencies. • Reconcile bank statements and expenses.• Manage the entire Employee Payroll System, including all costs, invoices, employee records, bonuses, wages and benefits.• Manage the Holiday schedule, benefit selection, and company contributions.• Onboarding & terminations, E-Verify.• Prepare financial statements and reports on wages, benefits, bonuses, end of month accounting.• Prepare documents for Delaware Incorporation. Working with the Agent for Process.• Manage 401K and COBRA programs.• Work with realtors and property management companies to locate a new building for expansion.• Wrote procedures for expense reporting.• Track hardware and all capital assets.• Insure employee compliance with FLSA and all other labor regulations.• Designed and managed an informational Ola USA website on Google sheets.• Issued Citibank checks.• Registered Ola with state governments for Power of Attorney, and tax withholding and payments. Resolved problems with back taxes.• Insured records meet standards for Title VII, FHEA, ADA, GINA, ADEA, Fair Pay Act, and the Immigration Reform/Control Act.• Office building contracts, maintenance, and invoicing.• Visa and E-Visa preparation.• Immigration regulations.• Partner with meeting owners to help manage important internal meetings (all hands, offsites, etc.)• Plan and organize regular events (off-sites, happy hours, holiday parties, strategy meetings etc.)• Schedule and calendar meetings, manage expenses and book travel for our VP of R&D and others in leadership.• Manage vendors (FedEx, internet, etc.)• Own emergency planning with the technical team and communicate safety proceduresSOFTWARESAPConcurSalesforceTaleoMS SuiteMS PublisherQuickenQuickbooksAccessVisioSharePointWebEx, Zoom, What's App, and other similar applications.
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Office Manager/Executive AssistantLaid Off Mar 2018 - PresentUs -
Executive Assistant To The CooSilver Spring Networks Jul 2017 - Dec 2017San Jose, California, Us• Expense reports using Concur.• Extreme Excel programming and reports.• Calendar management.• Travel arrangements – domestic and international. Visa prep.• Support purchasing tasks. -
Sr Administrative AssistantFord Innovation And Research Nov 2015 - Mar 2017Put in place the following: processes, equipment, invoicing, reporting, furniture, hiring, travel, and everything that is needed for a start-up office. Do whatever it takes to make the business succeed in the shortest amount of time possible.Calendar management.Greet visitors. Computer setup including VM’s for Mac.Receive shipments from mail carriers and sign for receipt; notify recipients of package arrival and deliver to desk. Prepare shipments through FedEx/DHL; order pickups.Expense reporting with Concur.Event planning.Successful move of the facility to a new location in the same city.Organize meetings onsite and off.Complete ordering through Staples, etc. using PO’s. On-boarding new employees including office setup, computer setup, and I-9 verification.Oversee cleanliness of kitchen and social areas. Maintain break room supplies.Work with counterpart in corporate office to schedule monthly potlucks, emergency First Aid training, informational sessions, etc.Office Management - Manage all administrative and organizational tasks, including scheduling/preparation for meetings, customer visits, candidate interviews, office supplies and office food/beverages.Support purchasing tasks, including issuing purchase orders, check requests, process payments and reconciliation of receipts.Team Activities - Encourage and develop ideas for staff team-building, Plan, budget, manage corporate and employee appreciation events.Purchasing, order management, PO’s, check processing, and expense reporting in Concur. I-9, I-94, I-539, and I-129 on-boarding, photos, and badges for engineers.PowerPoint and Excel reports for the VP’s.Help with IT program/project management, presentations, report-outs, schedule reviews and onsite/offsite meetings.Vehicle coordinator for test and evaluation vehicles.Organize IT “hackathons” and collaborative partnerships with organizations such as Google, and universities.
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Executive AssistantBroadcom Limited May 2015 - Oct 2015Palo Alto, California, UsContractor short termDocument complex reports using Excel.“Extreme” Calendar management.Travel arrangements. Visa document preparation.Prepare domestic and international ordering and shipments.Place orders through SAP.Maintain the HR job postings.Maintain the worldwide project tracking system on a weekly basis. -
Executive AssistantSchlumberger Jan 2015 - May 2015Put in place the following: processes, equipment, invoicing, reporting, furniture, hiring, travel, and everything that is needed for a start-up office. Do whatever it takes to make the business succeed in the shortest amount of time possible.Calendar management.Greet visitors. Computer setup including VM’s for Mac.Receive shipments from mail carriers and sign for receipt; notify recipients of package arrival and deliver to desk. Prepare shipments through FedEx/DHL; order pickups.Expense reporting.Event planning.Successful move of the facility to a new location in the same city.Organize meetings onsite and off.Complete office management: events, supplies, confidential information. Complete ordering through Staples, etc. using PO’s. Receive shipments from UPS, USPS, FedEx, DHL, etc.On-boarding new employees including office setup, computer setup, and I-9 verification.Receive all invoices work and materials.Complete proper coding for submission of invoices to Accounts Payable.Complete all Accounts Payable processing needs, including Issue Resolutions and billing questions.Oversee cleanliness of kitchen and social areas. Maintain break room supplies.Work with counterpart in corporate office to schedule monthly potlucks, emergency First Aid training, informational sessions, etc.Help coworkers with lab projects, including scheduling service, general organization and maintenance.
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Executive AssistantSilicon Valley Capital Management Nov 2014 - Dec 2014San Francisco, California, UsContractor short time.Extreme calendar management for senior executive managing partners.Travel arrangements.Update opportunities and contacts in SalesforceAd hoc reporting.PowerPoint slide decks. -
Assistant To The Vp Of OperationsPurewave Networks Apr 2014 - Jul 2014Contractor short term. Pure wave was purchased by Google and was closed.Maintain company-wide documentation relating to Engineering components ECO's and BOM's. Manage SharePoint site of all company information.
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Executive Assistant To The CeoFinesse Solutions Mar 2013 - Mar 2014Santa Clara, California, UsHeavy calendar management.Arrange domestic and international travel, itineraries, meetings & calendars. Obtain Visas, letter of invitation.Prepared ad hoc and customized reports and project minutes.Finance auditing, inventory updates, Salesforce and Concur administrator. Expense reporting.Manage special projects and activities as assigned, including many that are proprietary and confidential in nature. Fast pace, demanding heavy workload, with changing priorities.Arranged offsite board meetings, sales and service meetings.Coordinate agenda items, speakers, team building activities, dining options, etc.Create budget, obtain quotes, coordinated agenda, speakers, hotels, catering, transportation, and meeting correspondence all which ultimately adds value to the company while creating a positive experience that builds the camaraderie and harmony of the teams. Coordinate interviews for new hires and or informational interviews.Provide back up support to the Executive Committee on an as needed basis. -
Administrator For The Director Of OperationsAffymetrix Project Management Support Jul 2011 - Jan 2013Project Management. e.g. Coordinated groups to set up a manufacturing facility in Singapore.Saved $100,000 in labor costs for product refurbishment.Act in Directors behalf.Manage RMA's.Inventory management.Contract review and validation.Prepare Fedex shipments. Prepare documentation for customer returns.
Robin Fish Skills
Robin Fish Education Details
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San José State UniversityScience
Frequently Asked Questions about Robin Fish
What company does Robin Fish work for?
Robin Fish works for Laid Off
What is Robin Fish's role at the current company?
Robin Fish's current role is laid off again but this time it was due to Covid.
What is Robin Fish's email address?
Robin Fish's email address is ro****@****ink.net
What is Robin Fish's direct phone number?
Robin Fish's direct phone number is +140893*****
What schools did Robin Fish attend?
Robin Fish attended San José State University.
What are some of Robin Fish's interests?
Robin Fish has interest in Career, Cooking, Collecting Antiques, Exercise, Outdoors, Sweepstakes, Electronics, Home Improvement, Reading, Gourmet Cooking.
What skills is Robin Fish known for?
Robin Fish has skills like Writing, Administrative Assistance, Cancellations, Team Building, Gas Detection, Citrix, Shipping, Dreamweaver, Google Sheets, Sales, Trend Analysis, Fish.
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