Robin W. Email & Phone Number

Plymouth, MN

Plymouth, MN

• Ensuring the Media Accounting Coordinators are well-managed, supported and that all processes are documented and handled appropriately; responsible for providing customer service to external clients and internal.
• Evaluate team structure to ensure appropriate work distribution for 8 media accounting coordinators across all client accounts.
• Administer weekly phone calls with largest vendor accounts to review outstanding balances, providing excellent customer service, and ensuring all discrepancies are resolved in a timely manner.
• Lead the team through an aged outstanding balance project to resolve all open balances prior to 2017.
• Developed reporting to provide team a way to manage un-reconciled and discrepant orders to ensure proper handling and timely resolution of discrepancies.

• Reconciled and processed vendor invoices by three way matching; resolution of discrepancies; assisted with identifying and providing resolution of vendor aging; established process for notifying vendors of.
• Efficiently managed digital invoices by eliminating backlog, resolved discrepancies within 14 days.
• Performed an integral role with user acceptance testing during system implementation.
• Partnered with assistant Controller to identify, review, evaluate and resolve financial data issues.

Minneapolis

• Provided financial reporting and analysis of Common Area Maintenance (CAM) expense; established long range plan; ensured proper GAAP treatment of expenses; developed and maintained relationships with internal and.
• Established reporting and analytical tools, accurately and timely forecasting $98M in CAM expense related to 1.2K+ domestic stores.
• Contributed $1M in savings by negotiating audit settlements.
• Developed Key Performance Indicator (KPI) dashboards of financial statistics, assisting partners with controlling and monitoring costs.
• Created ad hoc reports upon request, supporting senior management with crucial business decisions.
• Received 3 Director Awards in recognition of outstanding leadership, partnership, dedication, and process innovation.

Minneapolis

• Assumed ownership of regionally aligned domestic stores; completed thorough audits of CAM expense; reviewed general ledger account reconciliations and prepaid expense entries; ensured maintenance costs follow GAAP.
• Identified and implemented changes to annual forecast process, reducing preparation time by more than 75%.
• Managed yearly budget approval and reconciliation reviews for approximately 250 – 300 domestic stores, ensuring legal compliance and reasonability resulting in $2.8M savings.
• Provided financial analysis for Target’s Brand CAMpaign, which focused on reducing expense, resulting in annual savings of $3.5M.
• Received 2 Controller awards in recognition of savings initiatives and improvement of inefficiencies.

Minneapolis

• Reviewed annual budgets and CAM reconciliations for Mervyns’ stores; supported staff accountants in order to maintain workload.
• Challenged Mervyns’ reconciliation review process through detailed audits of 135 stores, resulting in $900K in savings.
• Increased stability of workload and improved cash flow by developing a default process, which held developers responsible to legal contractual obligations.
• Implemented guidelines for tracking vendor change requests, ensuring compliance with payment standards.
• Created reporting essential in completing account reconciliation reviews in a more productive manner.

Minneapolis

• Provided assistance to staff accountants; conducted data entry and check deposits; acted as liaison for all communication provided by 3rd party developers; generated journal entries for Marshall Field’s and Mervyns’.
• Reduced staff accountants’ workload by 20% by establishing standards for data entry of CAM reconciliations.
• Ensured optimal productivity by collaborating with manager, developing job duties for new position.
• Created an Access database to track in-coming phone calls to determine the volume and type of calls that come through to ensure that needs are being met.

Roseville, Minnesota

• Supervised 5-7 cashiers
• Conducted training for new employees
• Managed Bath department, developed labeling system for organizing supplies.
• Placed orders to maintain supply level.
• Closed registers to ensure cash flow was accurate.
• Maintained schedule for all employees.

Associate Of Arts (Aa)

Bachelor Of Science - Bs, Business Administration And Management, General