Support: City Auditor / Inspector GeneralProvide executive level assistance to the City Auditor by maintaining appointment calendar, scheduling meetings, conferences, and training events, arranging travel, organizing retreats, and preparing reports and correspondence. • Check and respond to emails, correspondence and telephone calls• Process departmental payroll• Produce documents from drafts, notes and oral instructions• Provide administrative support to the City Auditor and staff• Schedule meetings and make travel arrangements for staff• Prepare and processes documents for budgets and budget projections• Prepare correspondences/reports for the City Auditor and Inspector General• Monitor office activities and supplies• Maintain files and track suspense items• Responsible for agency procurement• Assist in investigations and surveys • Responsible for agency payroll • Responsible for accounts payable and accounts receivable • Serves as HR Liaison• Serve as the Administrative Assistant to the Chair of the Audit Committee, organizing meetings, transcribing minutes, tracking appointments of members• Serves as the department’s Automation Coordinator• Basically serves as the department’s Office Manager • Perform other duties as assigned • Attend Meetings

 Procure essential products and process invoices for payment, as well as assist with the procurement process; Prepare requisitions for purchase orders; Process large volume of accounts payable transactions; Compose correspondence and inter-office communications; Provide information to internal and external customers via telephone calls and/or visits.  Maintains departmental contract filing system including organizing, verifying, filing, and retrieving department files for consistency with audit recommendations and City policies and procedures.

 Provide executive level assistance to the Director of Procurement by maintaining appointment calendar, scheduling meetings, conferences, and training events, arranging travel, organizing retreats, and preparing reports and correspondence.  Extensive interaction with City agencies, vendors, contractors and citizens while maintaining the highest level of customer service. Maintains departmental contract filing system including organizing, verifying, filing, and retrieving department files for consistency with audit recommendations and City policies and procedures.  Human Resource liaison that maintains personnel records, processes bi-weekly payroll, processes leave requests in accordance with the Family and Medical Leave Act and the American Disabilities Act, and coordinates vacancy recruitment, new-hire orientations, performance evaluations, employee relations counseling and personnel board preparation by following all personnel policies and procedures.  Provides administrative support to the department by updating the department's website and directory, coordinating parking and rental car needs, procuring departmental needs for goods and services, processing invoices for payment, and conducting fiscal year-end encumbrance adjustments. Freedom of Information Act Liaison that coordinates the retrieval of department office documentation and releases the public contract information.  Department Automation Coordinator that maintains fixed assets listing, conduct physical inventories, and coordinates new hire communication set-up.