Executive Administrative Assistant
Portland, Or, Us
The mission of The Oregon Community Foundation is to improve the lives of all Oregonians through the power of philanthropy. http://www.oregoncf.org/• Provide an array of administrative support to the regional team. Assist Philanthropic Advisors, Program Officers and Donor Relations Officers with special projects as needed. • Support planning activities and execution of outreach events in the region, including Leadership Council meetings. Maintain the regional event calendar, record events in the OCF database and various internal calendars. Create and implement even planning timelines, assist in venue selection, catering, meeting room set up (including signage and decorations) and tear down. Compile invitation lists, create and mail invitations (e-mail and print), prepare and distribute handouts. • Coordinate and provide hospitality, meeting materials and technology support for prospect, donor, professional advisor, volunteer, and staff meetings. Responsible for scheduling office space for external groups. • Serve as office manager for the office, greet and assist guests when they arrive and depart, answer the main phone, retrieve and distribute mail and faxes. Maintains a clean, orderly environment for staff and guests. • Performs filing and record maintenance, assists with calendar and meeting schedules. Manages office supplies, office equipment, stocks OCF publications. Acts as liaison to office landlord• Serves as office coordinator for technology, including phone/video conferencing and webinar coordinator. Acts as liaison for the assigned office and the Portland Information Technology staff. Helps to trouble shoot basic desktop issues and/or track issues toward resolution with IT staff. • Perform data entry and maintain records for prospects, donors, community leaders, professional advisors, and nonprofit organizations. Assist with prospect and donor research and tracking.