Roelien Botha Email and Phone Number

Executive Assistant to Group CISO (Information Security)

• Documenting and following up on important actions and decisions from meetings • Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures • Organising, attending and participating in stakeholder meetings • Preparing necessary presentation materials for meetings • Ensuring project deadlines are met • Determining project changes • Providing administrative support as needed • Undertaking project tasks as required • Developing project strategies • Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each stream • Assess project risks and issues and provide solutions where applicable • Ensure stakeholder views are managed towards the best solution • Chair and facilitate meetings where appropriate and distribute minutes to all project team members • Create a project management calendar for fulfilling each goal and objective

Provide operational assistance to ensure smooth running of the businessMaintain efficient Executive Diary Management as well as assist 4 Managing DirectorsSecretarial duties to team of professionals by organizing & supporting their day- to -day needsAssisting with completion of governance documentation E-mails: control & action where necessary & appropriateAll Travel Arrangements (National & International) from flights, accommodation, transfers to agenda’sExecutive packs: EXCO/Board Packs/SteerCo’s/Client ReportsAgenda management & minutes of meetings (compile & distribution to all attendees)Ensure completion of tasks & relevant follow upsCoordination of project schedulesSets up & manages support functions covering planning, tracking, reporting, quality management & internal communication.Documents preparations, update informant, reports, excel spreadsheets, compile presentationsResponsible for developing & maintain of the project plan on MS project & maintain budgetEnsure that the management team has all necessary information & documentation for daily activitiesCapturing of projects & updates for executives on the Task Management ToolEvents Coordination (Schedule meeting venues & facilities for offsite meetings & catering)Manage Office environment professionally & efficientlyAssist management in the review of Contractor quotations to ensure that only fair & reasonable pricing is recommended for approvalObtain information & compile reports on the progress of action plansMonthly client expansion reports & requestsCommunicate ideas for improving company processes with a positive & constructive attitude & for developing this attitude in othersProviding support to management for monthly reportsEnsure the uploading & back up management of project documents on SharePointGeneral Administrative duties (Leave forms, Credit Card Recons, Expense Claims etc.)Managing the Distribution Lists (Create & Maintain)Manage new employee on-boarding processes

To ensure that all administration requirements regarding courses are met.To market the Academy Courses.To Constantly update all systems with all relevant training information.The above includes:Training Administration and arrangementsArrangement of courses, venues and cateringMaintain and foster all Client RelationshipsClassroom ManagementRegistration of courses and delegatesPrint, order and arrange delivery of CertificatesAttend to Academy Reception at all times (answer switchboards if required)Co-ordinate billing instructions to Finance, correctly and timeously, in line with Client requestsUpdate course evaluation database and report back on queries, issues and follow upsAssist with Tender administration responsibilitiesKeep inventories and stock up to date

to process all data, documentation and reports associated with time-keeping, billing, invoicing and payment of clients and resources associated with allaboutXpert Resourcing in the region to strict cycles and impeccable standards of quality and service. Loading and amending of new or renewed contracts.

Customer Relations, Graphic Designs, Large Format Print layouts. Large Format Digital Printing. General Administrative duties. Quotes & invoicing.

Organizing seminars for Auditors, Bookkeepers and Accountants. Setting up Seminars at relevant venues. Registration of delegates at seminars. General office administration. Outstanding fees recovery.