Rohith K E Email & Phone Number

Bengaluru, Karnataka, India

Administration and Facilities Operations• Headed administration and facilities operations across PAN India and Bangladesh.• Managed daily operations across multiple departments, including Admin, Facilities, Housekeeping, Cafeteria, and regular Maintenance.• Maintained service delivery at the highest standards, addressing risks to minimize operational losses.• Ensured operational units supported all quality and policy areas.• Developed SOPs and SLAs for administrative and… Show more Administration and Facilities Operations• Headed administration and facilities operations across PAN India and Bangladesh.• Managed daily operations across multiple departments, including Admin, Facilities, Housekeeping, Cafeteria, and regular Maintenance.• Maintained service delivery at the highest standards, addressing risks to minimize operational losses.• Ensured operational units supported all quality and policy areas.• Developed SOPs and SLAs for administrative and facilities functions.Team Mgmt and Development• Actively fostered individual and team development.• Monitored team compliance with regulations and security protocols.Process Improvement and Compliance• Identified, reviewed, and implemented process improvements to enhance efficiency.• Ensured compliance with best practice standards with legal team support.• Represented India & Bangladesh for internal and external audits, ensuring compliance with ISO certification and safety standards.Change mgmt and Planning• Assisted in planning, communicating, and implementing changes to ensure seamless transitions with minimal service disruptions.• Managed space utilization and enhancements, aligning with recruitment plans and stakeholder input.Project and Budget Mgmt• Oversaw project budgets, timelines, and specifications, ensuring timely and within-budget completion.• Collaborated closely with requesters to analyze procurement requirements and initiate sourcing processes within specified timeframes.• Sought legal team input on standard agreement terms for renewals and contracts.• Drove cost-effective processes for employee travel and accommodation.• Managed employee reimbursements and insurance renewals with finance team support.• Oversaw budgeting and expense monitoring using administrative budget tools, tracking Capex and Opex expenses, and regular maintenance costs.• Held accountable for delivering facilities according to KPIs, evaluating performance with feedback tools. Show less

Hassan Area, India

• Supervised a 410-acre plant with a core team of two members, alongside additional support staff..• Provided daily support to 5600 employees for transportation, accommodation, and facilities.• Implemented a vendor management system, overseeing maintenance contracts and AMCs.• Supervised building maintenance, including CAM and parking allocation.• Established and developed the admin function and teams to enhance the employee experience.• Managed asset maintenance contracts… Show more • Supervised a 410-acre plant with a core team of two members, alongside additional support staff..• Provided daily support to 5600 employees for transportation, accommodation, and facilities.• Implemented a vendor management system, overseeing maintenance contracts and AMCs.• Supervised building maintenance, including CAM and parking allocation.• Established and developed the admin function and teams to enhance the employee experience.• Managed asset maintenance contracts, asset issuance, and inventory tracking.• Handled administration and facilities, including office equipment and pest control.• Oversaw front office operations, managing courier records and customer interactions.• Managed cafeteria and canteen operations, ensuring timely food provision.• Prepared employee deduction statements and adjusted reimbursements as needed.• Developed standard operating procedures for administration, facilities, and security.• Organized and led various events and activities at office and hotel venues.• Prepared monthly budget reports for plant and corporate expenses.• Managed estate maintenance, including lawn and plantation upkeep.• Oversaw space allocation and key management for workstations and storage.• Managed housekeeping operations, including manpower deployment and cleanliness. Show less

Bengaluru Area, India

• Managed a network of 30 branches across Bangalore with a team of four members.• Led the planning and execution of 18 office projects, managing all aspects from space acquisition to inauguration.• Specialized in project management, real estate, and lease negotiations to optimize office space.• Provided comprehensive support to 2200 employees in Bangalore, spanning admin, facilities, transportation, events, and accommodations.• Established and cultivated administrative functions… Show more • Managed a network of 30 branches across Bangalore with a team of four members.• Led the planning and execution of 18 office projects, managing all aspects from space acquisition to inauguration.• Specialized in project management, real estate, and lease negotiations to optimize office space.• Provided comprehensive support to 2200 employees in Bangalore, spanning admin, facilities, transportation, events, and accommodations.• Established and cultivated administrative functions and teams across all branches to ensure a seamless employee experience.• Spearheaded vendor selection, management, and oversight of maintenance contracts and service agreements.• Implemented and monitored physical security measures, including CCTV surveillance and emergency protocols.• Managed asset inventory, safety protocols, procurement processes, and government liaisons.• Coordinated and executed regular events and activities both at office locations and hotels.• Generated monthly budgetary provisions and expense reports for all branches, maintaining an administrative dashboard for streamlined oversight.• Tracked and maintained a comprehensive database of employee requests for facilities and services. Show less

Bengaluru Area, India

• Reported directly to the President & MD of India.• Established Admin and Facilities functions from scratch in a new office and role.• Managed vendor relationships, service providers, and maintenance contracts.• Ensured flawless building maintenance, including parking allocation and cleanliness.• Oversaw security, asset management, travel logistics, and real estate activities.• Interacted with support staff to optimize office operations across all branches.• Prepared… Show more • Reported directly to the President & MD of India.• Established Admin and Facilities functions from scratch in a new office and role.• Managed vendor relationships, service providers, and maintenance contracts.• Ensured flawless building maintenance, including parking allocation and cleanliness.• Oversaw security, asset management, travel logistics, and real estate activities.• Interacted with support staff to optimize office operations across all branches.• Prepared comprehensive budget provisions and monthly reports for all branches.• Led the organization of regular events and activities at offices and hotels.• Handled procurements of laptops, mobiles, and software for new joiners.• Coordinated with clearing agents to facilitate shipments from UK & US.• Assisted HR in interview scheduling and new employee induction.• Maintained a meticulous database of employee facility requests. Show less

Mysore, Karnataka, India

• Manage vendor relationships, ensuring prompt payment via online fund transfer and maintaining payment records.• Oversee building maintenance, cafeteria operations, and transportation for female employees, including travel and accommodation arrangements.• Verify and process bills for utilities such as electricity, water, and telephone, ensuring timely payments.• Review routes and monitor vehicle schedules to optimize transportation efficiency.• Update and manage invoices… Show more • Manage vendor relationships, ensuring prompt payment via online fund transfer and maintaining payment records.• Oversee building maintenance, cafeteria operations, and transportation for female employees, including travel and accommodation arrangements.• Verify and process bills for utilities such as electricity, water, and telephone, ensuring timely payments.• Review routes and monitor vehicle schedules to optimize transportation efficiency.• Update and manage invoices, expense records, and payment disbursements.• Prepare payment pending reports for clients and handle journal entries accordingly.• Generate client invoices using MS Dynamics and QuickBooks applications.• Process client timesheets daily using TSS software.• Compile daily payroll reports generated by the software.• Prepare documentation based on clients' income statements and balance sheets using New Light 360 application. Show less

Mysore, Karnataka, India

• Managed three zones and provided support to team members across each zone.• Oversaw facilities management, including office infrastructure and coordination with contractors and interior designers.• Handled vendor management, building management system (BMS), security, and travel logistics.• Organized various events and activities held regularly at the office.• Managed housekeeping services by appointing teams as needed.• Maintained cafeteria operations and ensured… Show more • Managed three zones and provided support to team members across each zone.• Oversaw facilities management, including office infrastructure and coordination with contractors and interior designers.• Handled vendor management, building management system (BMS), security, and travel logistics.• Organized various events and activities held regularly at the office.• Managed housekeeping services by appointing teams as needed.• Maintained cafeteria operations and ensured provision of consumables.• Handled office administration tasks such as processing bills, employee reimbursements, and vendor payments.• Conducted audit reports for maintenance, landscaping, housekeeping, and security.• Managed cash disbursements and employee reimbursements independently.• Prepared provisions and monthly budgets for administrative expenses.• Developed an admin dashboard to track expenses comprehensively.• Maintained a database to track employee requests for facilities. Show less

Mysore

• Finalized and appointed vendors through effective vendor management processes.• Implemented building management systems (BMS) for all construction sites until project handover.• Managed service vendors and supervised maintenance contracts and annual maintenance contracts (AMCs) for various facilities, including computers, air conditioning, vehicles, pest control, insurance, travel agents, housekeeping, and security.• Handled real estate activities, including procurement of… Show more • Finalized and appointed vendors through effective vendor management processes.• Implemented building management systems (BMS) for all construction sites until project handover.• Managed service vendors and supervised maintenance contracts and annual maintenance contracts (AMCs) for various facilities, including computers, air conditioning, vehicles, pest control, insurance, travel agents, housekeeping, and security.• Handled real estate activities, including procurement of construction materials, security management, and travel and accommodation arrangements.• Interacted with support staff to ensure efficient execution of office tasks at office and site locations, maintaining records of courier inward and outward.• Verified and processed utility bills such as electricity, water, and telephone bills, ensuring timely payments.• Managed facilities, overseeing infrastructure, renovations, and repairs as needed.• Prepared provisions and monthly budgeting reports for submission. Show less