Part Time

Part Time - • Work closely with managing partners to oversee new construction and renovation projects• Responsible to create scope of work, schedule timeline, and project budgets• Administer and oversee outside contractors throughout project life• Responsible to maintain proper tenant relations, respond to requests, and schedule course of action• Developed strong working knowledge of facility as well as basic construction and maintenance skills (drywall, plumbing, masonry and painting)• Light usage of AutoCAD for reviewing and editing floor plans

Strategically source and manage general procurement goods and services; assess internal procurement spending, categories, goals, and constraints • Monitor Request for Proposal (RFP) process to ensure documents are generated in timely manner• Execute and evaluate supplier responses during sourcing process, select suppliers, document decisions, negotiations and awarding of contracts • Draft Service Agreements and Statements of Work (SOW) for the Facilities commodity; maintain consistent follow up with suppliers and business owners on pending contracts• Consistently monitor budgets with Facilities business owners for construction projects and maintenance• Manage Request For Quotations (RFQ) and Statements of Work (SOW) for the Creative Resources Department• Work closely with Legal and Compliance Departments to ensure proper procedures are enforced• Assist Business Owners with the Bid Waiver process• Analyze and manage procurement related contracts (approximately 20,000) such as Project Schedules, Statements of Work (SOW), Authorization Letters, Master Consulting Services, Assignment Orders, Maintenance and Supplier Services, Lease Agreements, Non Disclosure Agreements, Information Technology related agreements• Input required contract data into a custom Ariba Master File to transition all procurement contracts from Siebel/JD Edwards (JDE) to Ariba contracts management system• Utilize Siebel/JD Edwards (JDE) contracts database to research and maintain client contracts • Set up new vendor requests in Siebel to initiate new contract process and follow up to ensure contracts are executed according to schedule

Extensive spreadsheet account analysis• Collections for Export / Import ocean freight• Steady follow up with customers regarding outstanding invoices aged over 1 day• Successfully improved team work with documentation on all customer disputes• Reviewed and reconciled all credits for manifest corrections• Generated cash flow projections as a result of weekly review of aging• Coded general ledger of all adjustments related to corrections, write offs and refunds