Executive Administrative Assistant
CurrentLiaison between homeowners, vendors and company via phone and email. • Assisted in mass mailings of homeowner association documentation. • Created flyers for associations. • Assisted with the database conversion; scheduled meetings, worked with programmers, trained staff, created user guides, troubleshoot system issues, manual input on new associations, validated records and audited files. • Updated owner files, with auto-pay, change of address emails, etc. • Assisted in the development of database protocols. • Created and maintained websites for all associations. • Filed corporate filings and Secretary of State documents. • Assisted in creation of budget logs and inputting them into the database. • Proofread and revised minutes and agendas, then uploaded to websites and send out for mailings. • Calendared events for all associations. • Generated work orders, updated vendor information and solicitated for new vendors. • Went to association sites to meet with vendors and owners, delivering paperwork, keys, provide access as well as review work to be performed. • Ordered supplies and materials for associations. • Generated reimbursement invoices to associations. • Retrieved file boxes from prior management companies, pull current data for database entry and archive old files into storage.
