Act as the first point of contact for guest: Greet and sign in / out guests, offer refreshments, notify point the of contact of the arrival of their guest.Operate reception desk and assist with maintaining a professional office environmentOrganize catering needs for internal meetings and company events.Manage conference room schedule and prepare the conference room for client meetings.Assist in the onboarding process for new hires set up for success in their physical workspace.Ensure the office constantly runs smoothly, keeping track of inventory, meticulously maintaining the facilities budget and expense reports, and managing all vendor relationships.Oversee incoming and outgoing mail, receive and sign for mail / packages and deliver to recipient.Coordinate building and maintenance issues for general repair and updates.Provide administrative support for Group Director and HR Manager as needed.Perform miscellaneous errands as needed.Maintain office uniformity and manage nightly cleaning crew to ensure the office is in order each day.Partner in the planning for various events such as, holiday parties and office celebrations, etc.Monitor and maintain office supplies, snacks, and beverages.Oversee daily office operations and delegate authority to assigned staff.Ensure that all Items are invoiced and paid on time.Monitor Zendesk and Fresh service Office Ticket Request.Point of contact and coordinate all office services, Coffee, cleaning services, plant maintenance, etc.Receive pick-ups and drop offs for Amazon, Instacart, Fresh Direct, Fed Ex,UPS, and USPSAssist with request for office maintenance.Conduct daily walkthrough to maintain and ensure the highest level of effectiveness and functionality.Coordinate with IT department when shipping or receiving equipment for that department.Organize office layout and order stationery and equipment.

Coordinated with landlord, building management, and other vendors to address maintenance issues.Coordinated with vendors on projects and services.Manage building and office ID cards and/or keys (activation, deactivation, collection, distribution).Maintained a log for building/office IDs and keys.Assisted with set up and clean up before and after events and meetings.Managed conference and meeting room schedules.Supported office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved.Assembled, moved, and replaced office furniture as needed.Used critical thinking skills and information gathered to suggest procedures and standards to guide the efficient operations of the office.Established and monitor procedures for record keeping and ensure filing systems are maintained and current.Maintained a safe and secure working environment.

Assisted HR Coordinator in clerical duties including but not limited to digitizing and electronically filing personnel records, assembled new hire and intern packets.Scheduled or conducted new employee orientations.Reviewed employment applications and job orders to match applicants with job requirements.Maintained employment records related to events such as hiring, termination, leaves, transfers, or promotions.Contacted job applicants to inform them of the status of their applications.Performed data entry duties identifying files by Complaint Docket, CAMIS Number and Department, modified, updated, and corrected data contained in MicrosoftAccess and Excel 2007.Scanned records into an electronic format, used Cannon copiers/ scanners, computers, and Microsoft software.Prepared documents for digitization by organizing files and removing obstructions from documents as deemed appropriate.Consulted with DCA staff as needed to clarify areas of uncertainty about documents, processes, and protocols.Transported files from one agency location to another.Prepared files for retention, boxing, organizing, inventorying, and labeling as needed and in adherence to City and State protocols.Generated daily reports, monitored workflow.