Report to: ChairmanResponsibilities:– I am the heart of the business/organization, and I work alongside the chairman, with regards to the managing of the business (legal, accounts, sales, procurement, and marketing).– Acting as a first point of contact: dealing with board meetings, credit and debtors’ correspondence as well of screening all phone calls of the chairman.– Managing diaries and organizing meetings and appointments.– Booking and arranging travel, transport, and accommodation. Accompany chairman from time to time on all visits to clients, local and international.– Organizing events and conferences.– Reminding the manager/executive/chairman of important tasks and deadlines.– Typing, compiling, and preparing sales reports, presentations, and correspondence.– Managing databases, pastel sage invoicing and filing systems.– Implementing and maintaining procedures/administrative systems (pastel sage).– Liaising with staff, suppliers and clients.– Collating, reconciliation and allocating expenses within the different legal entities.– Conducting research on behalf of the manager/chairman.– Organizing the chairman’s personal commitments including travel and childcare– I am a brilliant multi-tasker– Integrally involved with project managing of the business– Involved with borrowing of funds to settle commitments– Opening of bank accounts for the organization– Manage FAIS, KYC and FICA requirements– Manage, implement ad-hoc related tasks allocated by the chairman and the board– Client presentations preparing, printing, binding, and distribution of feedback reports / presentations. Loading of presentations– Legal documents typing or revising investment guidelines / agreements implementation of legal documents for account executives and sending documents for safekeeping– Customer experience management (internal and external clients) understanding the client landscape (internal and external) and know the clients well enough to be able to deliver a client centric experience query handling and call management in a way that enforces our intended brand email screening and distributing client requests to the client services team scheduling of client quarterly feedbacks, client general meetings, and client pitches assist with client events as required– Administration– Personal Assistant related tasks